Executive Assistant

Our Story

At Alight we believe a companys success starts with its people. At our core we Champion People help our colleagues Grow with Purpose and true to our name we encourage colleagues to Be Alight.

Our Values:

• Champion People: Be empathetic and help create a place where everyone belongs.
• Grow with purpose: Be inspired by our higher calling of improving lives.
• Be Alight: Act with integrity be real and empower others.

Alight helps clients gain a benefits advantage while building a healthy and financially secure workforce by unifying the benefits ecosystem across health wealth wellbeing absence management and navigation. With a comprehensive total rewards package continuing education and training and tremendous potential within a growing global organization Alight is the perfect place to put your passion to work.

Role Title: Executive Assistant to Head of HR India
Location: India
Reporting to: Head of HR India

Role Purpose

Enable the Head of HR India to operate at peak effectiveness by running a tight reliable executive support engine. The role provides meaningful leverage through strong calendar and travel management disciplined follow through on priorities and high-quality coordination of leadership interactions that shape culture and execution across India.

The Executive Assistant acts as a central connector across HR business leaders site teams and partners. Success shows up as disciplined execution reliable follow through on decisions seamless leadership and client visits and consistently high quality employee experiences across offices.

Key Responsibilities

Executive Support

• Manage a complex calendar across multiple time zones prioritizing high value interactions and anticipating conflicts.
• Prepare agendas briefing notes pre reads and follow ups for key meetings.
• Act as a gatekeeper with sound judgment on priority urgency and escalation.
• Handle confidential and sensitive information with absolute discretion.
• Manage end to end business travel itinerary for the senior leader including bookings changes and day to day coordination as needed.

India and North America Leadership Visits and Client Visits

• Own end to end coordination of India visits for North America leaders and India based client visits including schedules logistics and stakeholder alignment.
• Coordinate with internal Facilities IT Security Admin and HR teams to deliver seamless visit experiences.
• Manage multiple external vendors including travel transport hotels event partners catering and printing ensuring consistent service quality.
• Capture feedback after each visit identify improvement opportunities and drive continuous improvement of visit standards and playbooks.
• Build and maintain visit templates checklists and risk controls including security and contingency planning.

Operational and Analytical Support

• Build and maintain structured trackers and dashboards and perform high level analysis using Excel.
• Run a strong follow up cadence for group meetings chaired by the Head of HR including action capture ownership timelines reminders and closure.
• Track commitments actions and deadlines across HR and business stakeholders and ensure completion.
• Support preparation of leadership materials with strong attention to detail.
• Support onboarding for new HR team members through coordination of logistics calendars and first week structure.

Employee Events and Office Experience

• Partner with other executive assistants and site teams to plan and execute location level employee events leadership forums town halls and office experiences.
• Improve quality consistency and impact of office events through better planning discipline vendor performance management and feedback loops.
• Own event logistics and on the day coordination to ensure a professional and engaging employee experience.
• Maintain a rolling events calendar and capture learnings to improve repeatability and impact.

Expense Reimbursement and Administrative Processes

• Manage the expense reimbursement process for the Head of HR India ensuring policy compliance timely submission and closure.
• Coordinate with Finance and relevant internal teams on approvals exceptions and process improvements.
• Maintain accurate records for audits and controls including invoices and supporting documentation.

Process and Rhythm Management

• Establish and maintain operating rhythms for the Head of HR India including weekly reviews monthly cycles and quarterly people forums.
• Create simple mechanisms that reduce friction such as trackers templates and clear handoffs.
• Identify recurring issues and implement practical improvements that raise execution quality.

Skills and Capabilities

Core Skills

• Strong experience as an Executive Assistant supporting senior leaders in a fast paced environment.
• Strong Excel capability with comfort in analysis reporting and building structured dashboards.
• Excellent organizational skills with high attention to detail.
• Strong stakeholder management across senior leaders vendors and internal teams.

Added Value Capabilities

• High judgment discretion and comfort handling sensitive information.
• Strong vendor management and coordination skills.
• Ability to work independently in ambiguity while maintaining alignment with leader intent.
• Understanding of India workplace dynamics and multi location operations.

Personal Attributes

• High integrity and confidentiality.
• Structured thinker with a bias for action and closure.
• Strong ownership and reliability.
• Professional maturity and executive presence.

Experience and Qualifications

• 5 years of experience as an Executive Assistant or similar role supporting senior leaders.
• Experience coordinating leadership and client visits and multi vendor logistics preferred.
• Strong MS Office skills required with Excel proficiency expected.
• Experience supporting HR (preffered) people functions or large matrix organizations preferred.

What Success Looks Like

• The Head of HR India operates with greater focus and fewer execution distractions.
• Group forums chaired by the HR Head have clear inputs strong follow through and reliable closure.
• Leadership and client visits are seamless and improve in quality over time.
• Office events are consistently high quality and contribute meaningfully to employee experience.
• Administrative expense and vendor processes are clean compliant and closed on time.

Alight requires all virtual interviews to be conducted on video.

Benefits

We offer programs and plans for a healthy mind body wallet and life because its important our benefits care for the whole person. Options include a variety of health coverage options wellbeing and support programs retirement vacation and sick leave maternity paternity & adoption leave continuing education and training as well as several voluntary benefit options.

By applying for a position with Alight you understand that should you be made an offer it will be contingent on your undergoing and successfully completing a background check consistent with Alights employment policies. Background checks may include some or all the following based on the nature of the position: SSN/SIN validation education verification employment verification and criminal check search against global sanctions and government watch lists credit check and/or drug test. You will be notified during the hiring process which checks are required by the position.

Our commitment to Inclusion

We celebrate differences and believe in fostering an environment where everyone feels valued respected and supported. We know that diverse teams are stronger more innovative and more successful.

At Alight we welcome and embrace all individuals regardless of their background and are dedicated to creating a culture that enables every employee to thrive. Join us in building a brighter more inclusive future.

As part of this commitment Alight will ensure that persons with disabilities are provided reasonable accommodations for the hiring reasonable accommodation is needed please contact.

Equal Opportunity Policy Statement

Alight is an Equal Employment Opportunity employer and does not discriminate against anyone based on sex race color religion creed national origin ancestry age physical or mental disability medical condition pregnancy marital or domestic partner status citizenship military or veteran status sexual orientation gender gender identity or expression genetic information or any other legally protected characteristics or conduct covered by federal state or local addition we take affirmative action to employ disabled persons disabled veterans and other covered veterans.

Alight provides reasonable accommodations to the known limitations of otherwise qualified employees and applicants for employment with disabilities and sincerely held religious beliefs practices and observances unless doing so would result in undue hardship. Applicants for employment may request a reasonable accommodation/modification by contacting their recruiter.

Authorization to work in the Employing Country

Applicants for employment in the country in which they are applying (Employing Country) must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the Employing Country and with Alight.

Note this job description does not restrict managements right to assign or reassign duties and responsibilities of this job to other entities; including but not limited to subsidiaries partners or purchasers of Alight business units.

We offer you a competitive total rewards package continuing education & training and tremendous potential with a growing worldwide organization.

DISCLAIMER:

Nothing in this job description restricts managements right to assign or reassign duties and responsibilities of this job to other entities; including but not limited to subsidiaries partners or purchasers of Alight business units.