Transfer & Academic Records Coordinator (Hybrid)

Why NWHSU

When you join NWHSU youre not simply doing a job youre making a difference. Youll see passion for our mission our work and our future growth opportunities all around you. Culture is extremely important to us. Were a small enough organization that youll get to know everyone have a voice make an impact and feel the enthusiasm of everyone you work with. Yet were large enough to offer exceptional benefits including a university contribution to our 403(b) generous PTO and a flexible environment. Its all part of our person-centered philosophy- and its an ideal blend and a superb organization to expand your career.

What can you expect

The person-centered approach we take to healthcare education and practice extends to our NWHSU team. That means:

• Every role and individual contributes to our success. No matter what department you work in youll see passion for our work and respect for one another.
• Belonging is important to us - we all bring different backgrounds perspectives and value to the organization. And that makes us stronger.
• Were committed and engaged. Youll see that in every meeting every discussion and everything we do. It shows and were proud of it.
• We dont simply say we have a team environment - we live it. Your ideas and suggestions matter. We listen to one another and when something makes sense we do it.
• Weve still got that entrepreneurial spirit even though weve been around for 80 years. And we like that.
• We build in flexibility in roles whenever we can. We work in a hybrid environment. Each manager works with their team members to ensure there is a healthy work-life balance.
• Your personal and professional work opportunities are important to us - we provide these benefits so you can continue to excel in your career.

Our goal Preparing the next generation of healthcare professionals to deliver and advance healthcare.

Position Information:

Join our Registrar Team at Northwestern Health Sciences University as a Transfer and Academic Records Coordinator and play a key role in supporting student success through accurate well-managed academic this role you will evaluate prior learning for the purpose of awarding transfer credits maintain student records and ensure accurate course registration and personal data. You will also serve as the first point of contact for the Registrars Office responding to email phone and in-person inquiries with a strong understanding of university policies and procedures. This position combines attention to detail with excellent customer service making it ideal for someone who enjoys problem-solving collaboration and supporting a dynamic campus community.

Work Location: Bloomington MN with flexibility to work up to 1-2 days per week remotely; must live local and be able to come to campus as needed.

Duties:

• Evaluate credits earned at prior institutions and coordinate with program chairs for transfer credit eligibility.
• Enter update and audit student academic records in the student information system to ensure data accuracy and integrity.
• Production and submission of official and unofficial transcripts and respond to transcript requests.
• Perform data entry to update student records with complete and accurate data.
• Support records management by coordinating document scanning retention and secure storage.
• Manage phone queue walk in inquiries and email support.
• Create and maintain transfer evaluation documentation.
• Collaborate with academic departments and participate in data integrity and records-related projects as assigned.

What you need to have

• Bachelors degree or equivalent work experience in a related field required
• 1-3 years experience in an office setting
• Previous experience in higher education or understanding of academic processes preferred
• Customer service experience
• Moderate level of experience with Microsoft Office tools
• Ability to multitask and work in multiple systems and software packages simultaneously

Does this sound like the type of role you could excel in Where your background and experience may contribute to the growth of our organization A role where you can add your passion and enthusiasm and make a difference If you believe you have the education and experience to meet the qualifications for this role wed value talking to you. Non-traditional backgrounds are welcome.

Compensation:

$19.81 - $24.27 per hour.

The hiring rate is determined by a combination of education related professional experience and internal equity considerations and may exceed the posted range. NWHSU is committed to fair and equitable pay practices and does not base compensation decisions on gender or any other protected status.

Our Benefits:

NWHSU is proud to offer a comprehensive benefits package to meet your current needs and anticipate your future needs. Our generous time away helps you enjoy a healthy work life rhythm.

• Paid Time Off (earn 20 days per year)
• Holiday (17 days in 2026)
• 403(b) Plan
• Medical dental vision
• Discounted and free on-site clinic services for you and your family
• Flexible Spending Accounts
• Short-term and long-term disability
• Life insurance
• EAP and other wellness benefits
• Tuition Reimbursement for external programs
• Tuition Reduction for internal programs (includes family members)
• Employee discount at our campus store
• On-site fitness center

NWHSU is a nonprofit organization and full-time employees may be eligible for Public Service Loan Forgiveness (PSLF) through the U.S. Department of Education. For further information please click on this link.

NWHSU Overview:

Northwestern Health Sciences University (NWHSU) based in Bloomington MN has been a national leader in person-centered healthcare education for over 80 years. The University has more than 10000 graduates throughout the U.S. and in 21 countries. For more information please visit .

We offer a diverse range of evidence-informed programs and experiences including: Doctor of Chiropractic Doctor of Acupuncture Chinese Medicine Functional and Integrative Nutrition and Integrative Care and undergraduate offerings in massage therapy health sciences and allied health professions medical laboratory science medical laboratory technology radiation therapy and radiologic technology. We are a mission- and vision- driven university leading the way in person-centered care.

How to Apply:

Complete our online application and attach your cover letter and resume.

If you have any questions submitting your application please contact .

Equal Opportunity Employer

Northwestern Health Sciences University is an Equal Employment Opportunity Employer and is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Further NWHSU prohibits all forms of discrimination is any education program or activity that it operates. The Notice of Non-Discrimination is located on our website. Individuals may report concerns or questions to the Title IX Coordinator. Please refer to our website for further information.

Required Experience:

IC