Procurement System Administrator

Position Summary

The Procurement System Administrator is the lead administrator and functional owner of the Coupa procurement platform for all requisitioning purchasing cataloging and guided-buying activity. This role ensures the system is configured maintained and optimized to support Aspen Ones procurement policies controls compliance and operational scalability. This individual partners with Procurement Operations Strategic Sourcing Supplier Enablement Accounts Payable and IT to enable a robust enterprise-grade Procure-to-Pay operating modelhelping ensure efficient compliant and scalable procurement processes. This role reports to the Procurement Operations Manager.

The budgeted salary range for this position is $75000 to $100000. Actual pay will be dependent on budget and experience; all our salaried roles are eligible for bonus. 

Job Posting Deadline 

Applications for this position will be accepted until February 15 2026. 

Essential Job Functions

• Configure and maintain Coupa modules for requisitions purchase orders (POs) catalogs sourcing approvals workflows and user roles/permissions
• Maintain and manage master data (suppliers items accounts cost centers units of measure catalogs) to ensure data accuracy and consistency
• Configure business rules approval hierarchies PO terms/conditions payment/PO tolerances and other system parameters in line with company policies and compliance needs
• Work with IT/Finance teams to maintain and validate integrations between Coupa and backend financial systems (e.g. chart-of-accounts GL mapping payment workflows)
• Evaluate new Coupa releases/patches; manage system upgrades and release cycles coordinate testing regression validation and change management to minimize business disruption
• Monitor system performance troubleshoot issues and coordinate with internal Help Desk or vendor support to resolve defects or user-reported issues
• Provide support for Coupa-related user questions system usage issues and troubleshooting
• Develop and maintain user guides process documentation job aids and training materials to support procurement teams AP and business users
• Drive adoption of best practices (catalog use guided buying PO compliance) and act as a liaison between Procurement Suppliers and Finance to ensure system alignment and user adherence
• Support supplier onboarding catalog uploads punch-out configuration catalog maintenance and supplier data governance enabling efficient sourcing ordering and compliance
• Work with sourcing and supplier enablement functions to ensure catalogs and supplier setups meet procurement policies and business requirements
• Generate ad-hoc and recurring reports and dashboards to provide spend visibility PO compliance catalog utilization user adoption and system performance metrics
• Support audit compliance and control requirements related to procurement workflows ensuring system configuration and usage align with internal policies and external compliance standards
• Identify process/system inefficiencies; propose and implement improvements to streamline workflows reduce manual effort and scale system usage as the organization grows
• Other duties as assigned

Qualifications :

Education & Experience Requirements

• Degree in Business Administration Management Information Technology or associated field required; or degree in other fields with appropriate experience
• 35 years of hands-on experience administering Coupa (or similar Procure-to-Pay/Source-to-Pay platform) in a procurement or finance environment

Knowledge Skills & Abilities

• Strong knowledge of Procure-to-Pay processes sourcing requisitioning PO creation catalog management approvals supplier onboarding and PO-to-invoice alignment
• Familiarity with financial system integrations financial systems chart of accounts and GL coding logic is a plus
• Strong problem-solving and analytical skills; ability to configure and maintain complex workflow logic and enablements across a global or multi-site organization
• Excellent written and verbal communication skills able to work cross-functionally with procurement finance IT suppliers and business stakeholders
• Adaptability and a continuous-improvement mindset; willingness to support system upgrades process re-engineering training and change management
• Proficient knowledge of industry trends and best practices
• Proficiency in planning managing and executing projects within scope and deadlines
• Ability to solve complex issues and find solutions in challenging situations
• Ability to manage multiple priorities and projects simultaneously without sacrificing quality
• Ability to analyze situations identify core issues and make decisions that are both effective and efficient

Additional Information :

Work Environment and Physical Demands

• Ability to stand type and sit at desk/computer for most of the work shift executing repetitive movements
• No adverse or hazardous conditions
• Not required but preferred to be able to occasionally lift push or pull 50 lbs. individually or with assistance

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One Aspen Snowmass Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process please contact Human Resources at .         

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties responsibilities and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One inclusion equity and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience we embrace and celebrate the unique experiences perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected valued and empowered and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Companys benefits and other compensation visit One participates in E-Verify.

E-Verify & Right to Work Poster

Remote Work :

No

Employment Type :

Full-time