Office Coordinator
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Job Location:
Naperville, IL - USA
Monthly Salary:
$ 20 - 22
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
Effective Date:January 14 2026
NON-MANAGEMENT JOB DESCRIPTION
NON-MANAGEMENT JOB DESCRIPTION
Job Title:Office Coordinator 360 Youth Services
Exempt/Non-exempt: NON-EXEMPT
Immediate Supervisor:Associate Vice President of Prevention and Community Services
Salary:$20-$22
Benefits:Click Hereto view LCFS Full-Time Employee Benefits.
Exempt/Non-exempt: NON-EXEMPT
Immediate Supervisor:Associate Vice President of Prevention and Community Services
Salary:$20-$22
Benefits:Click Hereto view LCFS Full-Time Employee Benefits.
Essential Functions:
1. Primarily responsible for overseeing the daily operations of the 360 YS office ensuring smooth workflow andadherence to company policies and procedures; serve as a contact point for internal and external stakeholdersaddressing inquiries and resolving issues promptly; monitors and ensures professional office appearance andmaintenance of equipment and security.
2. Manage vendors related to office and building upkeep. Alerting management of concerns related to the office moves in conjunction with director and other internal and external stakeholders.
3. Completes accurate and timely financial processes; deposits payment of invoices routine bills and other billings toDCFS and others. Performs purchasing function for office using prescribed forms and procedures. Tracking DCFSclearance for volunteers
4. Supports Directors in recruiting interviewing and hiring processes.
2. Manage vendors related to office and building upkeep. Alerting management of concerns related to the office moves in conjunction with director and other internal and external stakeholders.
3. Completes accurate and timely financial processes; deposits payment of invoices routine bills and other billings toDCFS and others. Performs purchasing function for office using prescribed forms and procedures. Tracking DCFSclearance for volunteers
4. Supports Directors in recruiting interviewing and hiring processes.
5. Communicates effectively with all agency staff and external stakeholders; including related to security and issues ofoffice closures and moves. Monitors the use of conference rooms and offices for supervisors and visiting staff. Preparestimely set up and materials for New Employee Orientation and other events when hosted by office.
6. Responsible for welcoming new staff completing orientation to office and all office staff and ensures staff work areaand supplies are ready on first day.
7. Ensures secure and orderly file room meeting all DCFS/state/federal regulations council on accreditation standardsand all other regulatory and law requirements. Prepare documents and files for audit purposes ensuring accurate andtimely submissions.
8. Maintains and updates resource database to help assist clients
9. Coordinate and prioritize office activities including scheduling appointments meetings and conference calls. Prepareand distribute internal communications memos and reports as needed.
10. Provides support for volunteer-driven fund-raising activities and forwarding and logging contributions to thedevelopment department as received.
11. Handles confidential information with discretion.
12. Perform other duties as assigned.
6. Responsible for welcoming new staff completing orientation to office and all office staff and ensures staff work areaand supplies are ready on first day.
7. Ensures secure and orderly file room meeting all DCFS/state/federal regulations council on accreditation standardsand all other regulatory and law requirements. Prepare documents and files for audit purposes ensuring accurate andtimely submissions.
8. Maintains and updates resource database to help assist clients
9. Coordinate and prioritize office activities including scheduling appointments meetings and conference calls. Prepareand distribute internal communications memos and reports as needed.
10. Provides support for volunteer-driven fund-raising activities and forwarding and logging contributions to thedevelopment department as received.
11. Handles confidential information with discretion.
12. Perform other duties as assigned.
Knowledge and Ability Requirements:
Knowledgeable of general office procedures and Microsoft Office Suite
Excellent customer service and organizational abilities with attention to detail. Demonstrates excellent leadership andmanagement abilities.
Demonstrates competence in general office verbal and quantitative skills.
Knowledgeable of general office procedures and Microsoft Office Suite
Excellent customer service and organizational abilities with attention to detail. Demonstrates excellent leadership andmanagement abilities.
Demonstrates competence in general office verbal and quantitative skills.
Education and Experience:
High School Diploma required with some college preferred. Bachelors degree in business administration managementor a related field is preferred. Minimum two years in a related position in a comparable service field required. Additionalexperience required as supervisory responsibilities are increased. Proficient in using office software and technologyincluding Microsoft Office Suite and office management systems. Accounts payable background a plus as well as priorwork with Concur or Sage accounting systems. Strong interpersonal and leadership skills to effectively manage andmotivate a team. Ability to type with speed and accuracy is required. As well as the ability and capacity to prioritize tasksand meet deadlines.
High School Diploma required with some college preferred. Bachelors degree in business administration managementor a related field is preferred. Minimum two years in a related position in a comparable service field required. Additionalexperience required as supervisory responsibilities are increased. Proficient in using office software and technologyincluding Microsoft Office Suite and office management systems. Accounts payable background a plus as well as priorwork with Concur or Sage accounting systems. Strong interpersonal and leadership skills to effectively manage andmotivate a team. Ability to type with speed and accuracy is required. As well as the ability and capacity to prioritize tasksand meet deadlines.
Physical Demands and Other Requirements:
To perform this job successfully an individual must be able to perform the essential duties listed in the job descriptionsatisfactorily. While performing the duties of this job the employee is regularly required to talk or hear. The employee isfrequently required to sit. The employee is occasionally required to stand; walk; use hands to finger handle or feelobjects or controls; reach with hands and arms. Capable of operating standard office equipment including a computerand keyboard calculator typical business machines such as a fax machine and copier. The employee must occasionallylift and/or move up to 20-30 pounds. Specific vision abilities required by this job include close vision distance vision andthe ability to adjust focus. The employee is required to have valid drivers license auto insurance and must be able to safelyoperate a motor vehicle. The work environment characteristics include a noise level which is usually low tomoderate.
To perform this job successfully an individual must be able to perform the essential duties listed in the job descriptionsatisfactorily. While performing the duties of this job the employee is regularly required to talk or hear. The employee isfrequently required to sit. The employee is occasionally required to stand; walk; use hands to finger handle or feelobjects or controls; reach with hands and arms. Capable of operating standard office equipment including a computerand keyboard calculator typical business machines such as a fax machine and copier. The employee must occasionallylift and/or move up to 20-30 pounds. Specific vision abilities required by this job include close vision distance vision andthe ability to adjust focus. The employee is required to have valid drivers license auto insurance and must be able to safelyoperate a motor vehicle. The work environment characteristics include a noise level which is usually low tomoderate.
Position Responsibilities/Program Execution and Decision Making:
Diversity and Inclusion/ Professionalism: In all aspects of their work presents as a role model to othersbehaving in a way which actively supports LCFS as a welcoming community promotes diversity and inclusion inthe workplace and collaborates with others to further equity and dismantle barriers to a more inclusiveexperience of community. Participates in annual professional development and/or advocacy regarding inclusion.
Ethical Conduct:Follows all ethics policies and procedures related to program execution and decision making asdefined by the agency as well as any related professional licensing regulatory or accrediting body. Maintainconfidentiality of client staff and agency information. Reports any known or suspected breaches ofconfidentiality in accordance with policy. Reports possible misconduct or relevant errors/ oversight in a timelymanner and responsibly addresses related issues with chain of command.
Communication/ Interpersonal Skills:Consistently conveys clear accurate timely and respectfulcommunication appropriate for the situation. Informs appropriate management staff when incident occurs or acrisis situation. Maintains professional boundaries with clients/residents staff interns volunteers and to successfully share skills and concepts with others and works effectively with others under time andenvironmental pressures.
Safety and Agency Resource Utilization:Demonstrates sound judgement and foresight in safety awareness andin daily work. Notifies in a timely manner the supervisory chain of any incidents or circumstances that needattention. Report all suspicions or allegations of abuse immediately to their supervisor. Ensures appropriateutilization of materials and resources and minimizes waste.
Other Responsibilities:All other tasks and responsibilities as assigned.
Diversity and Inclusion/ Professionalism: In all aspects of their work presents as a role model to othersbehaving in a way which actively supports LCFS as a welcoming community promotes diversity and inclusion inthe workplace and collaborates with others to further equity and dismantle barriers to a more inclusiveexperience of community. Participates in annual professional development and/or advocacy regarding inclusion.
Ethical Conduct:Follows all ethics policies and procedures related to program execution and decision making asdefined by the agency as well as any related professional licensing regulatory or accrediting body. Maintainconfidentiality of client staff and agency information. Reports any known or suspected breaches ofconfidentiality in accordance with policy. Reports possible misconduct or relevant errors/ oversight in a timelymanner and responsibly addresses related issues with chain of command.
Communication/ Interpersonal Skills:Consistently conveys clear accurate timely and respectfulcommunication appropriate for the situation. Informs appropriate management staff when incident occurs or acrisis situation. Maintains professional boundaries with clients/residents staff interns volunteers and to successfully share skills and concepts with others and works effectively with others under time andenvironmental pressures.
Safety and Agency Resource Utilization:Demonstrates sound judgement and foresight in safety awareness andin daily work. Notifies in a timely manner the supervisory chain of any incidents or circumstances that needattention. Report all suspicions or allegations of abuse immediately to their supervisor. Ensures appropriateutilization of materials and resources and minimizes waste.
Other Responsibilities:All other tasks and responsibilities as assigned.
LCFS is an Equal Opportunity Employer
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Our Mission is to provide life-changing services to youth through substance use prevention education, counseling, and housing.Our Vision is a community where all youth possess the necessary skills to successfully navigate life's challenges.
