PDS Administrator 3

AECOM is seeking PDS Administrator 3 for one of our offices in Sacramento CA. This role will provide comprehensive administrative operational and facilities support for the Contracts Office. This role serves as a flexible shared-services resource supporting offices without dedicated administrative staff leading complex administrative processes coordinating facilities needs ensuring continuity of operations and maintaining compliance with established procedures.

• Provide administrative and program support primarily within the Contracts Office while supporting other functional units as needed
• Serve as a floating/shared administrative resource for offices lacking dedicated administrative staff
• Prepare proofread and format correspondence reports presentations spreadsheets and other documentation
• Manage calendars schedule meetings coordinate interviews and prioritize action items for leadership
• Coordinate conferences webcasts trainings and special events including meeting room reservations facilities coordination A/V setup catering materials preparation and logistics; attend meetings and take notes as needed
• Support onboarding and offboarding processes including system access facilities coordination projected and actual start dates and tracking activities
• Maintain well-organized digital and hard-copy files; ensure document quality control and compliance with prescribed formats and document control standards
• Lead complex and diverse administrative assignments from conception through completion with minimal supervision
• Collaborate with other administrative staff to support growing program needs and ensure workload coverage
• Assist with change management tracking and administrative process improvements
• Coordinate and process travel activities including Travel Request Forms compiling travel details booking coordination revisions and Travel Expense Claims (iExpense)
• Support office supply requests and inventory using Coupa ensuring accurate tracking and timely fulfillment.
• Track and manage personnel-related administrative processes including:
• PRF (Position Request Form) tracking through all approval steps
• Requisition Forms for open positions
• Candidate interview scheduling
• Support leads by meeting regularly to review project status plan key events upcoming travel and prioritize open action items
• Interact and communicate effectively with all organizational levels including CHSRA staff management contractors vendors and external partners
• Anticipate business and operational needs; proactively troubleshoot issues and take initiative to resolve administrative challenges
• Utilize Microsoft Word Excel PowerPoint Outlook Teams Visio ProjectWise SharePoint Adobe Creative Cloud and other enterprise systems to accomplish work
• Support with facility related duties including but not limited to; badging access mail sorting vendor coordination and Fedex shipping
• Assist and support with project asset management
• Assist and support with office/project events as needed

Qualifications :

Minimum requirements:

• BA/BS 4 years of related experience or demonstrated equivalency of experience and/or education

Preferred Requirements:

• Ten (10) years of progressively responsible administrative or program support experience
• Strong proficiency with Microsoft Office Suite (Outlook Teams Word Excel PowerPoint)
• Ability to manage multiple priorities deadlines and changing demands in a fast-paced environment
• Strong attention to detail and ability to work in a time-conscious and efficient manner
• Effective verbal and written communication skills with diverse audiences including management coworkers contractors and external partners
• Job-related technical knowledge necessary to complete assigned duties
• Experience supporting public-sector or large infrastructure programs
• Demonstrated experience composing and preparing professional correspondence reports and presentations
• Knowledge of ProjectWise and SharePoint document control systems
• Proficiency with Adobe Creative Cloud (Photoshop Illustrator)
• Experience supporting facilities coordination space planning or office logistics
• Demonstrated ability to manage complex administrative processes independently
• Excellent organizational communication and stakeholder coordination skills

Additional Information :

• Sponsorship is not offered for this role

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and communitywhere you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time