Project Coordinator (Intermediate) – Fire Protection Systems

Who Are We:

Rotaflow designs builds retrofits and maintains Industrial fire Protection systems & utilities across Western Canada. We are committed to achieving our audacious but rewarding mission of protecting the lives and assets of our clients and our own. Rotaflow prides itself in having a safe innovative cooperative & dynamic work culture where teammates from diverse professional and cultural backgrounds come together to create a unique organization. For over 31 years we have worked with some of the worlds leading energy companies providing our expertise in fire protection

Position Summary

We are seeking an Intermediate Project Coordinator to support the delivery of fire protection projects across commercial and institutional environments. This role is both a planner/scheduler and project coordinator acting as a key bridge between field teams and Project Managers to ensure schedules resources and reporting stay aligned.

This position is ideal for a highly collaborative detail-oriented coordinator with strong organizational and scheduling skills who is ready to grow into a future Project Manager role.

Key Responsibilities

Support Project Managers with day-to-day project coordination and planning

Develop maintain and track project schedules

Act as a liaison between field crews and management to ensure accurate communication and schedule alignment

Maintain project documentation including drawings RFIs submittals permits and inspection records

Coordinate inspections testing material deliveries and close-out documentation

Track milestones change orders and project status to support reporting and decision-making

Learn and use Procore to manage project information and generate required reports

Qualifications & Experience

3 years of experience in project coordination scheduling or construction administration

Experience in fire protection mechanical electrical or construction environments

Strong Excel skills with the ability to build and maintain schedules trackers and reports

Ability to manage multiple priorities and work closely with both field and office teams

Proficient with Microsoft Office (Excel Word Outlook)

Comfortable working with technical drawings and project documentation

Strong written and verbal communication skills

Preferred Qualifications

Experience with fire sprinkler fire alarm or special hazard systems

Familiarity with fire codes NFPA standards and AHJ processes

Experience with construction management software (Procore Bluebeam AutoDesk or similar)

Post-secondary education in construction management engineering technology or a related field

What We Offer

Competitive salary ($60000 $80000 depending on experience)

Benefits package and paid time off

Stable long-term employment with a growing company

Exposure to complex fire protection projects

Clear opportunity for advancement into a Project Manager role

Heres what you can expect:

A strong culture of continuous learning and development

A positive and supportive work environment where safety and teamwork come first

A diverse and inclusive workplace that values different perspectives and experiences

Leadership that supports your success and encourages professional growth

We are committed to building a workforce that reflects the diversity of the communities we serve. If you are looking for a company that values your expertise and supports your career journey we would welcome the opportunity to connect with you. Please visit our website to learn more about our organization at

We thank all applicants for their interest. All applications will be reviewed by the hiring manager to find the best candidate that meets the needs of this position. Only individuals selected for the interview will be contacted.