Publication and Academic Programs Specialist
Share
Job Location:
Wichita, KS - USA
Monthly Salary:
$ 26 - 39
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
Department:
SOM Wichita Academic and Student Affairs (ASA)-----
Medical EducationPosition Title:
Publication and Academic Programs SpecialistJob Family Group:
Professional StaffJob Description Summary:
This position is primarily responsible for managing Kansas Journal of Medicine (KJM) operations including manuscript submission peer review and publication processes. KJM is published on a bi-monthly schedule and this position supports and ensures deadlines are met. This position also supports required student enrichment programs and oversees the placement of medical students in hospitals and clinics during pre-clerkship years ensuring meaningful experiences that enhance learning beyond the classroom.A cover letter and resume/CV are required to be considered for this position.
Job Description:
Job Duties:
Publication Operations for the Kansas Journal of Medicine (KJM) 50%
- Oversee the full publication process for KJM including creating and publishing bi-monthly issues and coordinating with writers editors and designers to ensure all content is high quality and aligned with the KJM brand.
- Manage new submissions by recording them and sending them to the review stage in Open Journal Systems (OJS).
- Prepare submitted papers for the peer review process.
- Work with authors to obtain completed author agreements and license-to-publish forms and to secure any required permissions for third-party materials. Work with authors to obtain executed author agreements and license to publish forms and obtain any necessary permissions for third-party materials.
- Assist authors with editing manuscripts.
- Support faculty and researchers by editing and formatting their manuscripts to align with the authors instructions.
- Edit and format all submissions to KJM and involve all necessary reviewers and editors.
- Serve as quality-control lead for KJM ensuring content goes through multiple stages of review.
- Assist with the final review of the bi-monthly issues.
- Distribute published issues school- and community-wide.
- Send bi-monthly issues to bundler for XML conversion for PMC indexing.
- Create designs for journal covers for KJM and prepare articles for upload to PubMed.
Maintain a consistent rigorous quality control system for articles including a described peer review process on a public information page about the journal as well as a plagiarism check for all articles.
Serve as the primary point of contact for KJM.
Provide authors and editors with access to usage statistics.
Respond to inquiries about guidelines submission types and formatting.
Assist in resolving issues with OJS.
Help OJS users create accounts.
Address and resolve any problems related to PubMed Central (PMC) or Digital Commons License (DCL).
Support the Assistant Dean for Undergraduate Medical Education in all KJM-related activities.
Academic Programs Support 50%
Provide administrative support for academic programs such as Certificates of Distinction Honors Scholarship Enrichment and Remediation (SER) Weeks and Phase II Medicine as a Profession Weeks (MAP) and Ethical Dilemma in Medicine (EDM).
Enter student information into Oasis and Blackboard platforms and generate reports when needed.
Act as a proctor for NBME accommodations testing.
Assist with organizing the annual School of Medicine Research Forum.
This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. It only is a summary of the typical functions of the job not an exhaustive list of all possible job responsibilities tasks duties and assignments. Furthermore job duties responsibilities and activities may change at any time with or without notice.
Work Environment:
This will be an onsite position working with medical trainees faculty and staff.
Hours typically 8am to 5pm. Occasionally work flexible hours to accommodate student needs.
Required Qualifications:
Education: High school diploma
Work Experience:
A minimum of 3 years working experience with manuscript management systems i.e.. academic or medical publishing or scientific/medical communications; or a combination of experience and relevant education.
Familiarity with independent management of publication plans journals vendors and compliance (e.g. GPP Good Publication Practice ICMJE)
Experience with project coordination.
Experience working with confidential information.
Microsoft Office products including Word Excel PowerPoint.
Preferred Qualifications:
Education: Bachelors degree in English Communications Journalism Publishing or related field.
Work Experience:
Experience working with academic programs and/or student affairs in a post-secondary environment.
Editorial management
Clinical research coordination or regulatory writing
Experience with Adobe InDesign
Customer service
Skills:
Attention to detail
Independently set goals organize data and make decisions
Proofread and edit documents for grammar and spelling
Strong communication skills
Proven multi-task skills
Required Documents:
Resume/CV
Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health dental and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance long-term disability insurance and various additional voluntary insurance plans are available. Paid time off including vacation and sick begins accruing upon hire plus ten paid holidays. One paid discretionary day is available after six months of employment and paid time off for bereavement jury duty military service and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. Type: Regular Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including but not limited to education experience and training qualifications relative to the requirements of the position and funding. At the University of Kansas Medical Center a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range taking into account the combination of factors listed above. Minimum Midpoint MaximumTime Type:
Full timeRate Type:
HourlyPay Range:
$26.13 - $39.20
Required Experience:
IC
Key Skills
- Experience Working With Students
- Presentation Skills
- Project / Program Management
- Organizational skills
- Ellucian
- Records Management
- Academic Advising
- LMS
- Teaching
- Program Development
- Public Speaking
- Writing Skills
About Company
The University of Kansas Medical Center (KUMC), a campus of the University of Kansas located in Kansas City, Kansas, offers educational programs and clinical training through its schools of Health Professions, Medicine, Nursing, and Graduate Studies.
