Administrative Coordinator

Are you passionate about supporting learning and educational excellence As an Administrative Coordinator you will serve as a key partner for the Michael P. Anderson and Amelias Aero Club education this role you will support the behind-the-scenes work that brings our programs to lifecoordinating administrative processes supporting program delivery and ensuring our educational initiatives run efficiently and effectively.

Summary

The Administrative Coordinator supports the mission of The Museum of Flight by coordinating the logistical and administrative needs of the Education departments program enhancing the flow of communication and information and organizing special projects including on and off-site events. It is paramount this person represents The Museum of Flight and its Mission and Vision with the highest level of professionalism and integrity.

Essential Duties & Responsibilities

Following is a summary of the essential functions for this job. Other duties may be performed both major and minor which are not mentioned below. Specific activities may change from time to time.

1. Coordinate projects programs and events by assisting internal clients and external clients with program logistics in a timely and accurate manner.
2. Provide logistical administrative and scheduling support for daily department operations events programs and projects.
3. Organize and maintain records of communication correspondence collateral and files on multiple aspects of the departments functions.
4. Compose and edit communications such as email to promote and inform internal and external stakeholders about programs and events.
5. Maintain organize and order material and supplies adhering to Museum accounting procurement policies and practices.
6. Facilitate and organize program collateral. Includes creating printing collating assembling stocking and monitoring inventory.
7. Provide event support including coordination of logistics for program registrations communication between Museum staff vendors participants and their families.
8. Coordinate multi-media requirements of activities including photographs and videos as assigned.
9. Conduct data entry reporting distribution and occasional presentation of data. May include managing intranet site content creating Word documents Excel spreadsheets PowerPoint presentations and other third-party programs.
10. Perform other duties as assigned.

Qualifications

To perform this job successfully an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions.

Education & Experience

• High School diploma or GED required; Two (2) years college experience preferred.
• Two (2) years of administrative assistant or administrative coordinator experience.
• Experience in the planning and execution of various multi-faceted events.

Knowledge

• Proficient knowledge of basic project management and event planning

Skills

• Proven exceptional organizational skills excel at time management with a deadline driven mindset.
• Proven data entry and spreadsheet management skills.
• Demonstrates strong interpersonal skills; effective verbal and written communication.

Abilities

• Customer service mindset with the ability to work among a diverse population that includes all levels of staff students teachers parents vendors and volunteers.
• Excellent follow-through and ability to resolve issues in a professional and expedient manner.
• Motivated self-starter who takes initiative to work through and improve business processes
• Demonstrated proficiency in Microsoft Office specifically Word Excel Outlook and PowerPoint programs.

License & Certification

• None

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The positions typical schedule is Monday thru Friday 8:30am - 5:00pm.
• May require working additional hours including evenings and weekends based on program need.
• Some on-site attendance is essential to perform the duties of this position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift up to 50 pounds with assistance.
• This position works under normal office conditions that include repetitive wrist and arm movement and long periods of sitting or standing.
• The ability to bend carry reach to the side front and overhead push pull focus walk stand twist and squat are occasional requirements in a normal education or office setting.
• On occasion must be able to be physically active 8 hours or more per day.

Benefits

The Museum of Flight offers full-time employees a generous and comprehensive benefits package which includes medical dental vision flexible spending accounts a 403(b) retirement plan with a 5% match after 1 year of service Employee Assistance Program as well as company paid life insurance Accidental Death and Dismemberment short-term and long-term disability.

Paid-Time Off

Our paid time-off plans include vacation sick 10 paid holidays and 2 floating holidays.

Compensation

The hourly range for this position is $22.04 to $27.55depending on experience.

Should you receive an offer please expect that it can fall anywhere within this range. A multitude of factors will determine a fair salary based on the following: scope of role within the organization years of relevant experience specific skills and evaluation of capability to execute in role successfully (among other critical factors).

Important Information

The Museum of Flight is committed to reflecting the diverse community around us. We continue to listen learn and implement change so that we can become a more inclusive organization that addresses bias and inequity and better serves our communities. We highly encourage persons of color members of marginalized communities women non-binary and LGBTQIA individuals to apply.

Prior to hire and once an initial offer of employment has been made a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.

The Museum of Flight is an equal opportunity employer dedicated to a policy of non-discrimination in employment on any basis including race color age sex religion national origin disability veterans status sexual orientation or gender identity/expression.

This organization participates in E-Verify.

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Required Experience:

IC