Project Coordinator, Meetings & Events
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Job Location:
Shrewsbury, NJ - USA
Monthly Salary:
$ 40700 - 101800
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
Project Coordinator Meetings & Events
Position Overview:
MedForce an IQVIA business provides best-in-class medical communication services to help life sciences companies connect with HCPs and improve lives. Our services span the entire product life cycle for our clients in the pharmaceutical and medical device industry. We are currently seeking an Event Coordinator to join our remote team.
This position is responsible for coordinating all aspects of multiple medical education programs that require full-service planning from inception to completion. The Events Project Coordinator works with the client speaker and vendors to ensure that programs being planned are executed accurately timely and compliantly.
A Project Coordinator is responsible for program execution inclusive but not limited to: sales force communication speaker communications and scheduling speaker travel arrangements as needed (air hotel and ground) venue sourcing and negotiating/contracting audio visual negotiating/contracting invitation development attendee recruitment/confirmation learning material distribution speaker expense administration and post program material collection. To be successful in this role It is preferred that coordinators have previous meeting coordination experience preferably in the pharmaceutical industry.
Primary Responsibilities:
Daily communication and management of all parties involved in meeting execution
Servicing Health Care Providers (HCPs) with logistical updates event coordination travel arrangements & post-event expense reimbursement
Adhere to state guidelines & regulations in PhRMA code guidelines and Sunshine Act
Adhere to specific client budgetary guidelines
Aid in attendee recruitment efforts
Ensure overall logistical coordination throughout lifecycle of meeting
Assist with post meeting event reconciliation
Ensure accuracy in work from initiation to completion
Onsite support to client(s) speaker and patient(s) ensuring program is executed successfully
Perform other job-related duties and tasks as assigned.
Qualifications & Software/Technology:
Excellent communication (verbal and written) and interpersonal skills
Must possess professional demeanor while working remotely and exhibit superior customer service
Exceptional organizational skills and attention to detail
Capacity to prioritize and multitask while working under tight deadlines in a fast-paced learning environment
Capability to work independently and as part of a team
Ability to acclimate to working within internal databases
Experience in Microsoft Office Suite required Excel Word PowerPoint
Experience in industry specific software such as; SurveyMonkey Adobe E-Sign CVENT and Virtual Meeting Platforms is a plus
Education Requirements
Associates degree or equivalent education and/or work experience
Travel & Shipping Requirements
Minimum of 2x a month to various parts of the United States (including weekends)
Majority of travel will require air/flight(s)
Drafting proofing & printing materials and event collateral for offsite meetings. The candidate must be willing and able to ship set up and dismantle all materials for meeting.
Please Note:In order to be eligible for this remote position you must reside within the country where the position is posted.
IQVIA is a leading global provider of clinical research services commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at
IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status as a protected veteran or any other status protected by applicable law. potential base pay range for this role when annualized is $40700.00 - $101800.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge skills education and experience; location; and/or schedule (full or part-time). Dependent on the position offered incentive plans bonuses and/or other forms of compensation may be offered in addition to a range of health and welfare and/or other benefits.
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
IQVIA is the Human Data Science Company™. We are inspired by the industry we serve and provide solutions that enable life sciences companies to innovate with confidence, maximize opportunities and ultimately drive human health outcomes forward. Our approach is Human Data Science – a d ... View more
