Human Resources Specialist

POSITION SUMMARY:

Under the supervision of the Human Resources Director the Human Resources Specialist will maintain team member records ensure the successful onboarding of new hires and provide administrative support to all team members as needed. Additionally the HR Specialist will assist team members with questions and provide problem resolutions. The Human Resources Specialist must be detail-oriented organized and work well under structured supervision. They will also assist with other HR tasks and projects described below as needed.

ESSENTIAL FUNCTIONS:

• Conducts New Hire Experience Orientation ensuring all new hire paperwork is received timely for benefits/payroll enrollment.
• Performs E-Verify and I-9 processes for new hires and rehires to ensure employment eligibility.
• Partners with the HR Director on projects and office programs such as Team Member Appreciation Milestone Celebrations training initiatives and well-being events.
• Guides leaders and team members regarding Company policies values HR programs administration and interpretation to ensure policies and procedures are handled consistently and in a timely manner.
• Maintains compliance with federal state and local employment laws and regulations and recommended best practices; reviews policies and practices to maintain compliance.
• Communicates and assists with the annual Benefits Open Enrollment process Stock Purchase Plan and 401K enrollment.
• Handles routine team member relations concerns and escalates to as needed.
• Provides advice and assistance to company leaders and team members on leave policies conduct or performance questions and Workers Compensation programs.
• Manages all Workers Compensation and Liability claims.
• Performs administrative support duties including but not limited to: letters documents spreadsheets data input forms filing copying etc.
• Processes paperwork related to team member transfers changes in job classification salary increases terminations and other related employment matters through the HRIS system.
• Creates and implements training and development plans in coordination with the HR Director and Training Department.
• Plays an active role in HR communications to team members and leadership. Utilizes strong technical skills and superior communication skills in areas such as maintaining the HR SharePoint volunteer events and team member recognition.
• Assists with the preparation of Human Resources reports such as attendance new hire and turnover reports.
• Oversees processes documents and billing relative to HR facilitated programs.
• Performs other job duties as assigned by the Director.

COMPETENCIES:

To perform this job successfully the Human Resources Specialist must be self-motivated detail-oriented and able stay on task. They must have a proven ability to research and problem solve in a timely manner. The requirements listed below are representative of the knowledge skill and/or ability required.

• Direct experience dealing with disciplinary matters investigations progressive discipline comfort with terminations and advising leadership in these matters.
• Previous exposures to benefit programs and Workers Compensation.
• Must be a confident communicator (including both written and verbal skills) and must be able to effectively present to all levels of the organization
• Demonstrated ability to produce documents and spreadsheets with Microsoft Office software. Strong interpersonal skills to effectively communicate with team members management and vendors.
• Excellent organizational and time management skills.
• Ability to maintain a customer-focused attitude with high level of professionalism and discretion
• Ability to demonstrate sound judgment and problem-solving skills.
• Ability to act in a discrete manner in dealing with confidential records and sensitive information.
• Ability to multitask with changing priorities while meeting strict deadlines.

Pay from: $60000 - Pay is commensurate with education experience qualifications skills and certifications.

EDUCATION AND EXPERIENCE:

• Bachelors Degree in Human Resources Business Administration or related discipline preferred.
• Minimum of two (2) to three (3) years related experience.
• Familiarity with payroll and benefits software systems (UltiPro preferred)
• Proficiency with MS Office suite

DISCLAIMER:

This position description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the team member. Duties responsibilities and activities may change or new ones may be assigned at any time with or without notice.

EEO STATEMENT:

The ICEE Company is an equal opportunity employer and prohibits discriminatory employment actions against and treatment of employees and applicants for employment based on actual or perceived Federal State and local laws that prohibit employment discrimination on the basis of race color age national origin ethnicity alienage religion or creed gender gender identity pregnancy marital status sexual orientation citizenship genetic disposition or characteristics disability or veterans status sex offenses prior record of arrest or conviction genetic information or predisposing genetic characteristic status as a victim or witness of domestic violence sex offenses or stalking and unemployment status.

Required Experience:

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