Administrative ProfessionalProject Assistant-Technical

Applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.

Ramboll has an immediate opening for an Administrative Professional/Project Assistant-Technical in its Los Angeles CA office. The Administrative Assistant will be responsible for performing diverse administrative tasks in a fast paced ever-changing environment.

Your new role

As our new Administrative Professional/Project Assistant-Technical your typical responsibilities will include but are not limited to the following:
Formatting and QCing of client deliverables;
Production of client deliverables technical reports;
Organization and maintenance of project files;
Create spreadsheets enter and import data into MS Word documents;
Compose letters and routine correspondence;
Litigation support indexing converting documents using OCR;
Preparation of marketing materials;
Database entry of project files;
Project file purging before archival;
Provide Reception support;
Invoice or statement reconciliation
Teams Meetings & conference coordination maintenance and setup;
Employee and/or client meeting/event planning;
Catering coordination;
Office Facilities-Common areas stocking and maintenance;
Security-Building and parking access coordination & maintenance with building Property
Manager;
Availability to commute and provide support to West Offices on occasion as needed;
Recruiting support candidate interview coordination;
New employee onboarding;
Coordinate travel arrangements; and
Maintain Principal contacts and calendar

Qualifications :

About you

Minimum 5 years experience entry-level to senior level administrative support.
BA/BS degree or equivalent preferred but not required can be substituted for years of experience
Self-starter quickly grasp issues and attend to details while keeping the big picture in mind.
Strong ability to Multi-task.
Extremely organized and detail-oriented knack for understanding procedures and logistics.
Strong skills in time management prioritizing tasks and meeting critical deadlines.

Confidential Professional mature polished.
Excellent interpersonal and communication skills required.

Technical Skills
Advanced Microsoft Word skills including the use of styles.
Proficient in Microsoft Excel Outlook PowerPoint.
Proficient in Adobe Acrobat Professional.
Compile data prepare expense reports design staff and office forms.
The ability to work with calendars and resources in Outlook.
Keen eye for detail and accuracy.
Experienced in editing and proofreading lengthy documents with focus on format spelling
accuracy sentence syntax/structure and grammar.
Accustomed to working with technical vocabularies from a variety of fields.
Experienced in conducting Internet web searches and research projects.

Organization & Time Management Skills
Produce quality work even when under extreme pressure and time constraints.
Grasp complex situations and turn them into manageable tasks.
Accustomed to re-prioritizing as necessary to accommodate changing projects and assignments.
Familiar with handling of large data and document management systems.
Comfortable working alone and collaborating in large and small teams to produce quality work.
Coordinate assigned work with designated project guidelines.
Demonstrate a positive approach to job challenges.
Excellent problem-solver quick learner and open attitude to diverse tasks.
Proactive in thought and action.

Communication & Support Skills
Accustomed to collaborating with clients the legal community regulatory agencies real estate
entities and others.
Authored professional correspondence to clients and staff.
Experienced at managing complex report preparation multimedia presentations and video conferencing.
Preparation and scheduling of office activities including travel arrangements internal business
meetings guest and client travel and accommodations and business appointments.
The ability to take ownership and work independently with minimal supervision and direction.
Ability to take instruction from multiple sources and establish priorities.
Must be self-motivated multi-tasked can meet deadlines and work with all levels of technical
and administrative staff.

Additional Information :

What we can offer you

• Interesting and diverse projects
• Generous Paid Time Off
• Excellent health and retirement benefits
• Investment in your development
• Leaders you can count on guided by our Leadership Principles
• Appreciation for the unique person you are
• The long-term thinking of a foundation-owned company
• Inspiration from colleagues clients and projects

Ready to join us

• Please submit your application with your up-to-date CV. We invite diversity in all its forms and encourage applicants from all groups to apply.
• Thank you for taking the time to apply! We look forward to receiving your application.

Where People Flourish

Our mission is to create sustainable societies where people and nature flourish. This means that a culture of inclusion is embedded in everything we do.  Our people bring diverse backgrounds and experiences to the company enabling us to deliver innovative and forward-thinking solutions to our clients. We also know how important it is to achieve the right balance of where when and how much you work. At Ramboll we offer flexibility as part of our positive and inclusive approach to work. We are committed to equal employment opportunity regardless of age disability or medical condition gender identity marriage and domestic partnership pregnancy and maternity race ancestry or national origin religion or belief sex and sexual orientation military service and veteran status or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. So please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at  with such requests.

Salary Transparency Statement

At Ramboll your base pay is only part of your overall total compensation package. At the time of this posting this role is likely to be compensated at an annual base salary between $54349 and $67936.  Actual pay may be more or less than the posted range depending on numerous factors including experience geographical location internal equity market conditions education/training and skill level and does not include bonuses overtime or other forms of compensation or benefits.

Remote Work :

No

Employment Type :

Full-time