Assistant Materials Coordinator (1942) Facilities SFO (162944)

Under general direction the Assistant Materials Coordinator ensures the efficient and reliable management of materials and supplies critical to SFO operations. It supervises and coordinates the materials management activities related to planning ordering receiving storage and distribution of a wide variety of essential materials while maintaining accurate integrated systems for tracking and controlling inventory. The role develops and enforces materials management policies provides expert guidance to departments and supports operational continuity by coordinating resources and resolving inventory-related issues.

What Youll Do:

1. Provides materials equipment and supplies to the Facilities Division by directing receiving warehousing and distribution services; plans assigns supervises and reviews the work of subordinate staff engaged in the maintenance of inventory management records; prepares periodic and special reports of unit activities materials on hand and material usage; plans organizes and directs activities of subordinate staff to ensure appropriate planning auditing timely delivery and control of materials.  
2. Confers with section or division managers and supervisors regarding material support operations short or long range plans affecting supplies and usage and adjusts or recommends necessary inventory storage or reorder changes
3. Evaluates inventory levels and reorder points by compiling and analyzing utilization statistics; advises management of significant transactions and trends; recommends changes in established targets when indicated; plans and directs annual and special inventories and equipment; and maintains a computerized inventory management information system; provides daily support to inventory tool room spare parts and other materials management functions
4. Participates in the development and implementation of departmental policies and procedures in conformance with departmental and City and County purchasing and storeroom policies; develops and implements security policy; regularly reviews existing procedures and recommends revisions as necessary
5. Selects and evaluates subordinate personnel; approves timesheet records; monitors and appraises work of subordinate staff and encourages productivity through coaching and counseling; documents and makes recommendations on employee performance and discipline; identifies training needs and determines appropriate training programs. 
6. Coordinates arrival of inbound freight; oversees all materials movement from receipt to final storage location or delivery to customer; implements improvements to gain efficiency in materials movement and storage. 
7. Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols; restricts access to inventory storage areas to authorized employees based on their assigned roles and responsibilities; establishes and enforces controls to decrease the risk of loss or theft; advises employees on the care handling and preservation of items received stored shipped and stocked. 
8. Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances and initiating corrective actions. 
9. Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement. 
10. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks. 
11. Performs and documents physical counts of all inventory evaluates results and reconciles the physical count with automated record systems; maintains an integrated computerized inventory control system through subordinates by training and supervision
12. Identifies and separates obsolete inventory from usable inventory; assesses and disposes of obsolete inventory at least annually and ensures adjustments are recorded in the inventory system in a timely manner.
13. Perform other functions outlined in the 1942 Assistant Materials Coordinator job classification

Qualifications :

1. Education: Possession of a baccalaureate degree from an accredited college or university with major college coursework in public administration economics industrial engineering or related field AND
2. Experience: Three (3) years of verifiable experience in the operation maintenance and management of a complex computerized inventory management system for stores of materials supplies and equipment. The system must have included repetitive stock replenishment cycles. Two (2) years of this experience must have been at a supervisory level.

Education Substitution: Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis up to four (4) years.

One-year full-time employment is equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

Note: Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications: 

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

• Proven work experience running a warehouse and materials distribution operation for a large organization 
• Expertise in warehouse management procedures and best practices 
• Proven ability to implement process improvement initiatives 
• Strong knowledge of warehousing Key Performance Indicators (KPIs) 
• Experience using Computerized Maintenance Management System (CMMS) such as Infor Mainsaver or Maximo 
• Strong familiarity with supplies and materials utilized by skilled trades in the maintenance of buildings and infrastructure
• Strong decision making and problem solving skills
• Excellent written and verbal communication skills

Verification of Education and Experience:

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Review SF Careers Employment Applications for considerations taken when reviewing applications. 

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required information on how to verify education requirements including verifying foreign education credits or degree equivalency can be found at  Falsifying ones education training or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

All work experience education training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. 

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. 

Applications completed improperly may be cause for ineligibility disqualification or may lead to lower scores.

Selection Procedures: 

After application submission candidates deemed qualified must complete all subsequent steps to advance in this selection process which includes the following:

Supplemental Questionnaire Evaluation (Weight: 100%)

Candidates who meet the minimum qualifications will be sent a Supplemental Questionnaire (Behavioral Consistency Questionnaire). The Supplemental Questionnaire is designed to measure the knowledge skills and abilities required for this position.  All candidates responses to the Supplemental Questionnaire are subject to verification. All relevant experience education and/or training must be included in the responses in order to be reviewed in the rating process.

A passing score on the Supplemental Questionnaire must be achieved in order to be placed/ranked on the eligible list. Candidates will be placed on the eligible list in rank order according to their final score.

Note: Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.

Transportation Security Administration (TSA) Security Clearance:

Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check including FBI fingerprints and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening.  Per Civil Service Commission Rule Section 110.9.1 every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination.  Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission.

Additional Information :

Eligible List/Score Report:
A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so applicants can view the ranks final scores and number of eligible candidates. Applicant information including names of applicants on the eligible list shall not be made public unless required by law. However an eligible list shall be made available for public inspection upon request once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g. as a result of appeals) as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be six (6) months and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification please see the citys Position Counts by Job Codes and Departments.

Certification: The certification rule for the eligible list resulting from this examination will be Rule of the List.  The hiring department may administer additional position-specific selection procedures prior to making final hiring decisions.

Terms of Announcement and Appeal Rights:

Applicants must be guided solely by the provisions of this announcement including requirements time periods and other particulars except when superseded by federal state or local laws rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is abuse of discretion or no rational basis for establishing the position description the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

Where to Apply

All job applications for the City and County of San Francisco must be submitted through our online portal. Please visit to begin your application process.

Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue 4th Floor and at the City Career Center at City Hall 1 Dr. Carlton B. Goodlett Place Room 110.

Ensure your application information is accurate as changes may not be possible after submission. Your first and last name must match your legal ID for verification and preferred names can be included in parentheses. Use your personal email address not a shared or work email to avoid unfixable issues.

Applicants will receive a confirmation email from that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or the application process please contact Caryn Hom at .

Recruitment ID: RTF07488

The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.

Remote Work :

No

Employment Type :

Full-time