Responsibilities:

Leadership and Management

• On select projects act in support of the project manager: schedule project meetings coordinate meetinglogistics set up interpretation services as needed record and document meetings.

• On other projects act as primary project manager: create a project timeline maintain the project workflow facilitate cross-functional team communication produce tools to help key stakeholders engage in the project track action items design agendas schedule meetings and craft attendee lists translate shared documents as needed maintain project files ensure project deliverables are completed on time and to the satisfaction of the project holder.

• Maintain workflows for assignedGlobal Programs Leadership Team (GPLT)membersincluding calendar timecard approvals etc. as delegated andhighlightcritical communications when they are out on PTO or sabbatical.

Strategy & Knowledge Development & Implementation

• Develop andutilizetechnology skills to enhance the Divisions contribution to IJM strategic initiatives through:

• Taking advantage of opportunities to learnappropriate newsoftware applications in use within the Division.

• Serve as the SharePoint page administrator for content owners among assigned GPLT members.

• Capitalize on the unique breadth of exposure to divisional activities to inform strategy byidentifying documenting and sharing with the GPLT any needs redundancies and collaboration opportunities for divisional teams and projects.

Networking & Partnership

• Maintain IJMs culture and reputation by creating andmaintainingpositive working relationships with internal and external parties by corresponding over email or phone and when necessary byfacilitatingin person meetings and gatherings with colleagues vendors donors etc.

• Provideadditionalsupport to the Chief Program Officers Executive Assistantto includerunning divisional meetings and coordinating divisional retreats.

• Create andmaintainpositive working relationships with other coordinators and executive assistants across IJM globally.

• Support the onboarding and orientation ofnew staffin the division.

Policies and Procedures

• Contribute to the maintenance of style guides and internal best practices and standards as needed.

• Document and diagram processes as needed.

• Support Divisional leaders in compliance with all IJM policies affecting their work.

Communication

• Assist assigned GPLT members in preparation of communications materials including inputs for division newsletters presentations or meetings.

• Inform divisional strategy by documenting and sharing with the GPLT any needs redundancies and collaboration opportunities for divisional teams and projects.

Training and Development

• Support the Director OPMin development and delivery of in-house training.

• Maintain communications with andfacilitateregistration of participants in external training.

• Keep records of participation and results of post-training feedback surveys.

Events and Logistics

• Support the planning for and hosting of divisional team building events(to include booking venues organizing catering and planning activities).

• Coordinate travel speaking engagements and major donor meetings forassigned GPLTmembers.

Clerical and Administration

• Organize andmaintainthe calendars of senior leaderswithin theGPLT.

• Design and distribute meeting agendas for GPLT members.

• Complete minor administrative tasks forGPLTmembers(e.g. filing expense reportspaying vendor invoicesapprovingtimesheetssubmittingIT tickets etc.).

• Provide basic technical supportto five GPLTmembers(e.g.troubleshootmalfunctioningZoom links explain how to screen sharedemonstratehow toinitiateinterpretationonZoom).

Qualifications:

• Bachelors degree in International Relations Communications Business orotherrelevantfield.

• At least 1 year of experience providing top-level administrative support infast-paced professional environment.

• Experience working in a hybridworkenvironment.

• Experience working in a cross-cultural environment.

• Excellent grasp of the English language.

• Ability to quicklylearnnew softwareapplicationssuchasMural Craft CMSFloDesk.

• Expert use ofMicrosoftSuite oftools especially Outlook PowerPointExcel VisioandWord.

• Expert use of Zoom WhatsApp Teams and other global communication platforms.

• Proficiencyin Spanish is a plus.

• Basic graphic design skillsarea plus.

Critical Qualities:

• Eager commitment to IJMs Core Values: Christian Professional and Bridge-Building.

• Highly adaptive and able to reprioritize at a moments notice.

• Extremely discrete with sensitive information.

• Instead of laying blametakesresponsibility and looksfor a new solution.

• Clear and proactive communicatorwho can set expectations for competing customers.

• Personable and able to work witha variety of personalities in afast-pacedenvironment.

• Self-accountableandable tomeet deadlines with little supervision.

• Proactive learner.

• Culturally aware and sensitive.

ApplicationProcess:

Upload Resume CoverLetter& Statement of Faith* inone PDF document.

*What is a statement of faith
A statement of faith should describe your Christian faith and how you see it as relevant to your involvement with IJM.The statement can either be incorporated into the cover letter or submitted as a separate document and should include at a minimum a description of your spiritual disciplines (prayer study etc.) and your current fellowship or place of worship.

What does IJM have to offer

• Comprehensive Medical/Dental/Vision benefits

• Monthly commuter and parking benefitsin the DC metro area

• Retirement benefitoptions

• Paid leave starting at23 days

• 12holidays (plusearly releasethe day prior)

• Daily quarterlyand annual community spiritual formation

• Robust staff care resources

IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding Policy Protection against Sexual Exploitation Abuse and Harassment Policy and Code of Ethics. Candidate selection is based on technical competence recruitment selection and hiring criteria subject to assessing the candidates value congruence and thorough background police clearance and reference check processes.

At IJMwerecommitted to building a diverse workforce through fair andequitableemployment practices. IJM encourages people of any race color age sex maritalstatusor political ideology to apply for employment. While we welcome everyone into this work wetruly believethat the work we are doing is Gods work not our own and practice spiritual disciplines together daily.Thatswhy we legally require under SEC. 2000e-1 Section702 of Title VII of the Civil Rights Act of 1964 that all employees practice a mature orthodox Christian faith as defined by the Apostles Creed.

IJMrequiresa background check policeclearanceand thorough review of references with an employment offer and/or employment contract.