Executive Assistant

Boston, NH - USA

Monthly Salary: Not Disclosed

Posted on: 22 hours ago

Vacancies: 1 Vacancy

Job Summary

About Us:

Proofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people data and AI agents connect across email cloud and collaboration tools. Over 80 of the Fortunelarge enterprises and millions of smaller organizations trust Proofpoint to stop threats prevent data loss and build resilience across their people and AI workflows. Our mission is simple: safeguard the digital world and empower people to work securely and confidently. Join us in our pursuit to defend data and protect people.

How We Work:

At Proofpoint youll be part of a global team that breaks barriers to redefine cybersecurity guided by our BRAVE core values:

Bold in how we dream and innovate

Responsive to feedback challenges and opportunities

Accountable for results and best in class outcomes

Visionary in future focused problem-solving

Exceptional in execution and impact

Role Overview

The Executive Assistantprovides senior-level calendaring and travel support for the DSG leadership team withprimaryfocus on the EVP & GM Data Security & Governance. This role is critical to ensure executive time isprotectedpriorities are clearly reflected in schedules and travellogisticsare managed seamlessly in a fast-paced global environment.

While the EVP is the top priority this role also supports calendaring and travel for3DSG SVPs. The Executive Support team willoperatewithin a centralized executive support model aligned by function rather than by individual leader with the Executive Assistant reporting into the Executive Business Partner.

Location: We are looking to hire this role in Boston MA with 3 days in office.

Key Responsibilities

Primary Executive Support:

Own end-to-end calendaring for the EVP proactively managing complex multi-time-zone schedules and prioritizing meetings based on business and strategic needs.
Manage all travellogisticsfor the EVP including flights accommodations ground transportation and detailed itineraries.
Anticipate scheduling and travel needs in advance ensuring seamless transitions and minimal friction.

SVP Support

Provide calendaring and travel support for3DSG SVPs ensuring consistency and coordination across leadership schedules.
Align SVP calendars with EVP priorities to support effective leadership engagement and decision-making.

Executive Operations & Coordination

Serve as thesingle sourceof truth for executive calendars and travel plans.
Partner closely with theExecutive Business Partnerto ensure schedules reflect strategic priorities planning cycles and key milestones.
Identifyopportunities to improve calendaring and travel processes to increase efficiency and consistency across DSG.

Skills & Experience

5 years of experience supporting senior executives (VP SVP EVP or C-suite) in a dynamic global organization.
Exceptionalexpertisein calendaring time management and travel coordination.
Strong judgment discretion and professionalism when handling confidential and sensitive information.
Highly organized proactive and detail-oriented with the ability toanticipateexecutive written and verbal communication skills.
Comfortable working in a centralized shared-services executive support model.

Success Measures

EVP time is consistently protected and aligned to top business priorities.
Calendarsand travel are proactiveaccurate andlow-friction.
SVP support is delivered consistently withoutimpactingEVP priority.
Leadership experiences improved coordination and reduced operational friction.

#LI-AN2

Why Proofpoint

At Proofpoint we believe that an exceptional career experience includes a comprehensive compensation and benefits package. Here are just a few reasons youll love working with us:

Competitive compensation
Comprehensive benefits
Career success on your terms
Flexible work environment
Annual wellness and community outreach days
Always on recognition for your contributions
Global collaboration and networking opportunities

Our Culture:

Our culture is rooted in values that inspire belonging empower purpose and drive success-every day for everyone.

We encourage applications from individuals of all backgrounds experiences and perspectives. If you need accommodation during the application or interview process please reach out to .

How to Apply

Interested Submit your application along with any supporting information- we cant wait to hear from you!

Consistent with Proofpoint values and applicable law we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge skills and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable compensation and/or equity. We offer a competitive benefits package including flexible time off a comprehensive well-being program with two paid Wellbeing Days and two paid Volunteer Days per year plus a three-week Work from Anywhere option.

Base Pay Ranges:

SF Bay Area New York City Metro Area:

Base Pay Range: 98900.00 - 155430.00 USD

California (excludes SF Bay Area) Colorado Connecticut Illinois Washington DC Metro Maryland Massachusetts New Jersey Texas Washington Virginia and Alaska:

Base Pay Range: 78800.00 - 123805.00 USD

All other cities and states excluding those listed above:

Base Pay Range: 70400.00 - 110605.00 USD

Required Experience:

About Us:Proofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people data and AI agents connect across email cloud and collaboration tools. Over 80 of the Fortunelarge enterprises and millions of smaller organizations trust Proofpoint to stop threats prevent data l...