Purchasing Supervisor

The Agency Administration department of the North Central Texas Council of Governments (NCTCOG) is seeking a Purchasing Supervisor.

This position serves in a coordination facilitation and customer serviceoriented role working closely with departments leadership and internal partners to support compliant efficient and responsive procurement processes. The Purchasing Supervisor acts as a central resource and coordinator helping departments navigate procurement requirements tools and workflows.

A significant focus of this role is the coordination and administration of the agencys e-procurement and Contract Lifecycle Management (CLM) systems including workflow coordination permissions management and user support. The position also requires a strong working knowledge of federal state and grant-funded procurement requirements along with the ability to think creatively and collaboratively to help departments address procurement challenges within allowable frameworks.

Success in this role depends on strong interpersonal skills a service mindset and the ability to work effectively with individuals across the agency who bring varied priorities perspectives and communication styles.

Other responsibilities include:

• Coordinates and facilitates the purchase of goods services supplies and equipment in accordance with established policies procedures and applicable federal state and local regulations
• Applies and provides guidance on federal state and grant-funded procurement rules and regulations (including Uniform Guidance requirements) helping departments navigate compliance while supporting operational and programmatic needs
• Assists departments with procurement processes by preparing reviewing tracking and expediting purchase orders with attention to applicable regulatory and grant requirements; maintains appropriate purchasing documentation and records
• Supports the development and preparation of bid specifications and procurement documents; assists with coordinating solicitations vendor communications response tracking and maintenance of procurement files
• Provides customer-focused guidance and support to departments throughout the procurement lifecycle helping ensure clarity consistency and timely resolution of questions
• Coordinates and administers the agencys e-procurement and CLM platforms including workflow configuration permissions management system support and ongoing user assistance
• Coordinates and oversees the agencys Purchasing Card (P-Card) program including policy support transaction review compliance monitoring reconciliation coordination user assistance and continuous process improvement
• Serves as a resource to departments on appropriate use of purchasing cards versus other procurement methods to promote efficiency accountability and compliance
• Supports departments in problem-solving procurement challenges bringing a flexible creative and solutions-oriented approach within established regulatory frameworks
• Coordinates project timelines and provides updates to management using tools such as SharePoint and Microsoft Office applications
• Assists with the development documentation and maintenance of purchasing policies and procedures in coordination with management regulatory requirements and departmental needs
• Coordinates and supports training and outreach related to procurement processes tools systems and best practices
• Provides functional guidance and support to assigned purchasing staff including onboarding assistance training workload coordination and performance feedback in alignment with department leadership
• Supports shared services and cooperative initiatives by assisting with outreach implementation coordination and ongoing program support
• Serves as a collaborative point of contact for procurement-related inquiries across the agency

Preferred Skillsets:

• Federal State and Grant-Funded Procurement Knowledge demonstrated awareness of procurement laws regulations and compliance requirements in a public-sector or regulated environment
• Customer Service & Interpersonal Skills ability to work effectively with diverse personalities communication styles and departmental priorities
• Coordination & Facilitation Skills experience supporting processes systems and workflows without relying on formal authority
• Creative Problem Solving ability to think outside the box and identify compliant practical approaches to procurement challenges
• Procurement Systems Experience familiarity with e-procurement and/or CLM systems including workflow and permissions management
• Team Support & Mentorship experience supporting purchasing staff through collaboration training and guidance
• Strong organizational skills with the ability to manage multiple priorities and adapt to changing needs
• Working knowledge or awareness of Bidnet (a SOVRA product) or similar software solutions is highly preferred.
• Proficiency in Microsoft Office applications
• Ability to work independently while thriving in a collaborative team environment
• Clear and effective written and verbal communication skills

Required Education & Experience:

• A Bachelors degree or 9 years equivalent experience in lieu of a degree
  • Masters degree in Public Administration Financial Management or related field is preferred.
• Minimum of 5 years of experience in direct field of purchasing and procurement for a public agency or related field.
  • Preference for an individual with 5 years of public sector experience; experience in public sector procurement
• Preferred Certifications:
  • Certified Professional Public Buyer (CPPB)
  • NIGP Certified Procurement Professional

Compensation:

• FLSA: Exempt
• Starting Salary: $78713.08 - $95000.00 depending on skills qualifications and experience.

Officing:

• This position is in-office 4 days per week.

Benefits:

We offer a highly competitive package of many desirable benefits to our full-time employees including:

• Health/Dental/Vision/Life Insurance
  • We provide an outstanding package of health dental vision and life benefits for employees with the monthly premium paid by NCTCOG 100%. Coverage available for their families and those monthly premiums are shared with NCTCOG. We provide employees with life insurance coverage that is employer paid with a benefit of 2 times the employees annual salary.
• Paid Leave
  • Paid vacation sick leave and personal days are provided as part of the benefit plan as well as specified holidays. This position also includes a phone allowance.
• Retirement
  • NCTCOG participates in a defined contribution plan as an alternative to Social Security. The defined contribution retirement plan provides retirement benefits for all eligible employees. NCTCOG contributes twelve percent (12%) of permanent full-time employees gross salaries. Participating employees contribute six percent (6%) of gross salary. An employee becomes forty percent (40%) vested in NCTCOGs contributions after three full years of employment. An additional fifteen percent (15%) is vested for each additional year of employment. An employee becomes fully vested after seven years of employment.
• Work/Life Balance Programs
  • To help employees and their families meet personal and professional challenges NCTCOG provides an employee assistance program prepaid legal services lunch and learn seminars alternate work schedules alternate commute programs and an on-site gym.
• Professional Development
  • NCTCOG is committed to professional development and provides a wide range of training opportunities-both online and traditional classroom sessions. It covers applicable professional development expenses professional memberships and licenses as well as tuition reimbursement

Equal Employment Opportunity Employer:
NCTCOG is an equal opportunity employer/program. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability veteran status and other classifications covered under federal state or local laws. Auxiliary aids and services are available upon request to individuals with disabilities.

Background Check & Drug Testing:
All selected candidates must undergo a pre-employment background check and drug screening. Background checks include national criminal background check employment history motor vehicle record check social security verification education verification and other elements as needed. NCTCOG is committed to a safe and drug free workplace and performs pre-employment substance abuse testing. All new hires are required to undergo a drug test which detects the presence of illegal drugs for months prior to testing. We appreciate your cooperation in keeping NCTCOG safe and drug order to receive an offer of employment from NCTCOG selected candidates must successfully pass the pre-employment background check and drug screening.

E-Verify:
The North Central Texas Council of Governments participates in the federal E-Verify program in order to verify a new employees authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.

Statement Concerning Employment in a Job Not Covered by Social Security:

• NCTCOG participates in a defined contribution plan as an alternative to Social Security. NCTCOG offers mandatory and elective retirement plans that have been developed specifically for public-sector retirement plan participants.
• Be advised if you are hired by NCTCOG your earnings from this job are not covered under Social Security (i.e. you will not pay Social Security taxes). This means that you will not earn credits for Social Security retirement or disability benefits in this job. If you retire or become disabled and you are eligible for a Social Security benefit based on other work your earnings from this job will not be used to compute your Social Security benefit. Your earnings from this job are subject to Medicare taxes and will count for purposes of the Medicare program. For more information on how you may qualify for Social Security benefits visit.

Job postings are kept open for a minimum of 10 calendar days and may close anytime thereafter at the discretion of the hiring manager.