Operations Specialist

The Marlin Alliance Inc. is seeking a talented and experienced Operations Specialist to join our team. This role focuses primarily on Business and Program Operations (75%) and Configuration/Quality Management (25%). The ideal candidate will be a proactive problem-solver adept at managing multiple priorities improving processes and ensuring operational excellence with internal and external stakeholders. An active Secret Clearance is required for this role.

Established in 2002 The Marlin Alliance is seeking to hire highly skilled individuals to support mission critical projects within the Navy. We are looking for motivated individuals to lead and support digital transformation data science and analytics and automation projects for variety of Navy clients. Individuals must be able to function in a fast-paced work environment and able to adapt quickly to rapidly changing requirements and technologies. Using your comprehensive knowledge of various technologies you will design develop and implement solutions to support Navy mission owners in their digital transformation journey.

Location:

• San Diego CA
• On site NAVWAR

Citizenship and Clearance requirements:

• US Citizenship is required
• No Dual Citizenship
• Active Secret clearance required; TS SCI clearance highly preferred

Primary Duties and Responsibilities:

The responsibilities of the Operations Specialist include but are not limited to the following:

• Operations & Program Support (75%):
  • Provide direct support to the Director of Operations including scheduling and setting up key meetings capturing and distributing minutes and tracking action items to completion.
  • Support the leadership team by managing and performing various operational duties as required to ensure the smooth execution of the programs mission.
  • Coordinate all building-related activities including maintenance and security services and provide recommendations to leadership on mitigating operational issues and improving efficiency.
  • Serve as the primary point of contact for service vendors and contractors overseeing the execution of their duties and making recommendations on service agreements and procurement.
  • Assess facility compliance with health safety and environmental regulations identify potential risks and recommend corrective actions or procedural changes to ensure a safe environment.
  • Manage internal and external stakeholder information requests by researching drafting and staffing responses for senior management release.
  • Coordinate internal meeting functions to include All Hands training and other activities.
• Quality & Configuration Management (25%):
  • Perform quality control reviews for key reports process documents and artifacts ensuring high standards of writing and alignment with organizational objectives.
  • Serve as the commands Knowledge Manager managing and sustaining the internal SharePoint environment to ensure personnel adhere to documentation and content policies.
  • Perform configuration and content management by baselining version controlling and posting final artifacts to appropriate data storage platforms.
  • Identify document and champion opportunities for process improvement.

Education & Experience:

Required:

• • 2 years of experience in a DoD Program Office or related industry with a focus on Operations Program Support or a similar role.
  • Demonstrated experience in at least one of the following: Facilities Management Configuration Management Quality Control or Program Management.
  • Experience developing and managing content and workflows using SharePoint (Power BI/Power Platform) or a similar collaboration platform.
  • Active SECRET DoD clearance or higher.

Desired:

• • Bachelors degree in a related field (e.g. Business Administration Information Technology).
  • Experience with DoD Program and/or facilities processes.
  • Active SECRET DoD clearance or higher.

Skills & Proficiencies:

• Exceptional organizational skills with a proven ability to manage multiple projects simultaneously.
• Excellent analytical critical thinking and problem-solving abilities.
• Strong written and oral communication skills with the ability to collaborate effectively with stakeholders at all levels.
• Proficiency with the Microsoft Office Suite (Word Excel PowerPoint SharePoint) and Adobe Acrobat Pro.
• Ability to work independently as a self-starter and as a proactive contributing team member.

Work Environment and Mental/Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Typical office environment with no unusual hazards.
• The noise level in the work environment is usually moderate.
• Constant sitting while using the computer terminal.
• Constant use of sight abilities while reviewing documents.
• Constant use of speech/hearing abilities for communication.
• Occasional reaching stooping kneeling or crouching may be required.
• Occasional lifting up to 20 pounds.
• Constant use of mental alertness.
• Frequent work under deadlines.

Job Classification:
Associate I
$85000 - $125000

Disclaimer:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge skills or abilities.

This document does not create an employment contract implied or otherwise other than an at-will relationship.

An Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.