Office Manager & Executive Assistant (13-month Contract)

Griffith Foods is the caring creative product development partner helping food companies meet the evolving needs of consumers while sustaining the planet. As a family business founded in 1919 and headquartered in Alsip Illinois USA Griffith Foods is known for true collaborative innovation guided by their Purpose of We Blend Care and Creativity to Nourish the World. The companys product capabilities range from seasonings and marinades to coating systems and sauces that are better for people and better for the planet. For more information visit .

TITLE: Office Manager & Executive Assistant (13-month Contract)

LOCATION: Hybrid in Scarborough on average 4 to 5 days per week

COMP RANGE: CAD $68236 to $82000 annually

Compensation is determined based on experience qualifications and internal equity.

Griffith Foods is hiring an Office Manager & Executive Assistant to report to the General Manager to make a positive contribution enabling Griffith Foods Canada (GFCA) to continue to grow and operate in an effective efficient and profitable manner. The incumbent will provide all required administrative support to the General Manager GFCA and ensure security procedures and processes are in place and adhered to.

Note: This position is a 13-month maternity leave coverage contract.

Vacancy Status: This posting is for an existing vacancy.

As an Office Manager & Executive Assistant your responsibilities will include:

• Contribute to the culture of GFCA and engagement of its employees through the planning and organization of key company events and meeting series.

• Manages the General Managers schedule for internal and external meetings conferences and other events.

• Manage all aspects of the General Managers travel arrangements and proactively assists with changes and all cost savings initiatives.

• Acts as a representative of the General Manager and Griffith Foods using excellent judgment and professionalism in all dealings with internal and external customers routinely following up and making decisions.

• Manages the Reception and Security Specialist including ownership of all performance management responsibilities and assists with delegation and organization of administrative tasks.

• Management of department expenses and ensures adherence to budget guidelines.

• Provide Back-up to the Reception and Security Specialist as required.

• Handle travel arrangements prepare for executive employee visits conference registration membership renewals and catering.

• Manages mailroom activities.

• Act as a Emergency Evacuation Team Member.

• Sharepoint contact for Canada Home Page updates.

• Manage the 407-transponder program.

• Support with the planning and execution of annual North American Management Team (NAMT) meeting that rotates between North American locations.

• Create and submit Kaizen submissions for the Executive/Administration team.

• Coordinate and submit responses to mandatory Statistics Canada surveys.

• Manages email distribution list changes.

• Monitors the building internally and externally and submits repair tickets to the maintenance team as needed. Must also water office plants.

• Proxy approver for backfills team vacations and ensure the General Manager approves new hires in the Human Resources Information System (Workday) and Powersteering.

• Other duties as assigned.

The Office Manager & Executive Assistant position is well-suited for you if you:

• Have a minimum of 3-5 years of experience as an Executive Assistant.

• Have a strong ability to communicate effectively with internal and external team members at all levels and tailor communication to the audience.

Qualified candidates will have:

• Post-secondary education: 3-year program (diploma or degree) from a recognized institution

• Skilled in use of MS Office 365 and other commonly used computer programs.

• Must maintain tact sensitivity and confidentiality under challenging conditions and situations.

• Willingness to work hybrid in Scarborough 4 to 5 days per week.

Equal Opportunity Employer:

Griffith Foods is an equal opportunity employer. We respect and seek to empower each individual and support the diverse cultures perspectives skills and experiences within our workforce. We are committed to building a team that represents a variety of backgrounds we celebrate diversity and are committed to creating an inclusive environment for all employees. We will work with applicants requesting accommodation at any stage of the recruitment process. If you need assistance or require accommodation please contact:

Griffith Foods Canada embraces the Our Work Your Way work-flex model offering flexibility while fostering collaboration. Employees within commuting distance are encouraged to come together and work in the office for three days during the last week of each month to build connections and collaborate on shared projects.

At Griffith Foods you can be a member of a globally connected team that is known for true collaborative innovation guided by our purpose to Blend Care and Creativity to Nourish The World. We are a family-owned business founded in 1919 and headquartered in Alsip Illinois USA. Our product capabilities range from seasonings and marinades to coating systems and sauces that are better for people and better for the planet.

At Griffith Foods we aim to create a regenerative future and build food systems that are sustainable and resilient for both people and the planet. A sustainable supply chain enables us to deliver high-quality products in a way that supports the growers and farming communities. Learn more about us at Intelligence Disclosure:

We do not use artificial intelligence (AI) in our hiring process. All applications are reviewed using standardized screening questions to ensure alignment with job requirements.

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