Business Support Intern

Department purpose: Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Oxfam Confederation currently has 21 member organizations working in 79 countries. We share a vision of a just and sustainable world. A world where people and the planet are at the center of our economy. Where women and girls live free from violence and discrimination. Where the climate crisis is contained. And where governance systems are inclusive and allow for those in power to be held to account.

Oxfam in Vietnam believes that a reduction in poverty injustice and inequality will occur through the interaction between active citizens accountable states and responsible private sector and that it is fundamental to Vietnams development. Oxfam in Vietnam contributes to a shift from the current growth-based development model to a Human Economy that cares about People and the Planet.

Oxfam offers an internship program for young Vietnamese graduates who are passionate about Oxfams mission of working with others to overcome poverty suffering and injustice. Selected interns will provide administrative support to the team gain essential office skills and take part in project activities as well as several training opportunities. They will gain invaluable working experience that benefits their future employment. Internship contracts last for 12 months.

Oxfam wishes to promote diversity in our team: members of Vietnams ethnic minorities people with disabilities and members of other minority groups are particularly encouraged to apply.

Job purpose: Oxfam in Vietnam is seekinga young Vietnamese graduate for the position of Intern for the Support Services team. The intern will work under the line management of the Senior Administrative Officer in close collaboration with other members of the Support Services team. He/she is expected to gain general knowledge and use common sense and specialized skills to the best of his/her ability to contribute to his/her own and Oxfams learning.

Key Responsibilities:

Administration and HR support

• Provide general administrative support including filing sending and circulating mail fax; photocopying travel booking translating helping to prepare float accounts etc.
• Provide assistance to manage monthly utility usages such as telephones stationery etc. ensuring timely payment is made;
• Assist in arranging air/ train tickets and booking for accommodation for Oxfam staff/visitors/consultants/partners;
• Assist in some paperwork such as preparing job advertisement follow Oxfam template; logistics for recruitment/ training/ workshops/meetings and field trips;
• Draft intern/consultant contracts;
• Assist in recording leave for staff calculate internship allowance;
• Assist with internal logistics and reporting process;
• Assist to maintain record of the use of Oxfam Vietnam assets.

Finance support

• Provide assistance to prepare payment orders filing financial documents in order; input the transactions onto bank book;
• Assist in collecting data and preparing donor report if required;
• Support the organization and implementation of the business support teams activities include but not limit in Finance HR IT and Admin works;
• Travel to the field if required;
• Perform other tasks as requested.

Key Attributes:

• Ability to demonstrate sensitivity to cultural differences and gender issues as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming womens rights and diversity for all aspects of development work.
• Commitment to Oxfams safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Other Qualities:

• Demonstrated ability to work in multi-cultural and multi-sectoral teams a collaborative attitude.
• Flexibility of attitude and approach attitude to adapt and learn by doing and experimenting with new approaches and ways of working with others.

Job Requirements: Experience Knowledge & Competencies

ESSENTIAL

• University graduates
• Very good spoken and written English and Vietnamese;
• Good computer skills (MS Word MS Excel Ms Outlook PowerPoint);
• Good communication skills;
• Ability to work independently as well as in a team;
• Strong motivation for learning about development work;
• Willingness to travel if required

Key Attributes:

• Ability to demonstrate sensitivity to cultural differences and gender issues as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming womens rights and diversity for all aspects of development work.
• Commitment to Oxfams safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Other qualities:

• Demonstrated ability to work in multi-cultural and multi-sectoral teams a collaborative attitude.
• Flexibility of attitude and approach attitude to adapt and learn by doing and experimenting with new approaches and ways of working with others.

How to apply

Please upload an up-to-date CV and a cover letter clearly explaining your suitability against the essential criteria in the job profile through the website:

note that only shortlisted candidates will be contacted- usually within 2 weeks of the closing date.

About us

Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save protect and rebuild lives. When disaster strikes we help people build better lives for themselves and for others. We take on issues like land rights climate change and discrimination against women. And we wont stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 20 organizations (affiliates) plus the Oxfam International Secretariat working together with partners and local communities in the areas of humanitarian development and campaigning in more than 90 countries.

All our work is led by our core values: Empowerment Accountability Inclusiveness Courage Solidarity and Equality.

Our commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment exploitation and abuse lack of integrity and financial misconduct; and committed to promoting the welfare of children young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks which can include criminal records and terrorism finance checks. Oxfam International Secretariat also participates in theInter Agency Misconduct Disclosure Scheme.In line with this Scheme if a job applicant has been employed by another member of the scheme we willrequest information from that organizationabout any findings of sexual exploitation sexual abuse and/or sexual harassment during employmentor incidents under investigationwhen the applicant left submitting an application the job applicant confirms his/her understanding of these recruitment procedures.