Director of Human Resources

Primary Purpose:

Work with the Chief of Human Resources to manage district human resource activities to ensure legally sound and effective human resource management practices. Responsible for wage and salary administration leave administration and employee communications. Maintain computerized/automated data base systems as it relates to payroll and other personnel functions.

Qualifications:

Education/Certification

Masters Degree Preferred

Special Knowledge/Skills:

Knowledgeable of professional and paraprofessional certification/permits FMLA hiring procedures/government requirements and PEIMS

Proficient technology skills (word processing data base management and file maintenance) and payroll/accounting skills

Effective communication and interpersonal skills to work with all levels of employees

Ability to take initiative for projects

Ability to interpret policy procedures and data

Knowledge of school employment law and hearing procedures

Experience

Three years of related work experience

Major Responsibilities and Duties:

Employment

1. Oversee the district application and screening process and ensure that the district is represented as an attractive employer.

1. Help facilitate the contract renewal and nonrenewal process.
2. Plan evaluate and administer equal employment opportunity provisions and work cooperatively with others to ensure compliance with federal and state laws and regulations.

1. Assist supervisory personnel in conducting due-process procedures.

Certification

Oversee the necessary processing for issuance and renewal of state certificates and permits.

1. Assist Chief of Human Resources with the certification of teachers and paraprofessionals.
2. Maintain accurate and updated lists of teachers with certification deficiencies.
3. Assume responsibility of the preparation of applications for teacher certification that are to be mailed in a timely basis to the State Board for Educator Certification and/or universities.
4. Request deficiency plans from universities/employee when necessary for employees with certification deficiencies.
5. Maintain contact with SBEC to keep current on certification policies and procedures.

Records Reports and Correspondence

1. Serve as the primary custodian of all employee records (physical and computer)

• Process and maintain applications for personnel positions conduct Criminal Record Check and maintain posting notices/website.
• Process all required paperwork for new employees.
• Request credentials for new personnel.
• Respond to credential requests from other school districts.
• Complete and file Service Records on a regular basis.
• Maintain and enter accurate employee information in the Personnel data base.
• Review personnel certificates and prepare appropriate permits if required.

1. Respond to requests for salary verification and employee information/lists (current and past employees) from outside agencies in a timely manner.
2. Prepare and distribute the Personnel Directory and updates to the Employee handbooks.
3. Compile and enter personnel data for PEIMS.
4. Generate and develop query reports to obtain specific information that will assist the Chief of Human Resources in making decisions relative to personnel needs in preparing various state and local reports.
5. File all correspondences generated by the certification and records office.

Accounting/Compensation

1. Implement procedures for administering salary leaves and other forms of compensation that effectively implement policies adopted be the board.

1. Administer the teacher salary schedule and ensure compliance with the state minimum salary schedule requirements.

1. Administer the exempt and nonexempt compensation programs and ensure compliance with federal wage and overtime laws.

1. Work with the Executive Director of Finance and Operations to provide cost analysis of salary and wage adjustments for the budgeting process.

1. Prepare Salary Payroll transmittal and Substitute Report

• Initiate and administer salaries/wages for all new and current employees in accordance with Board policy state and federal regulations and appropriate accreditations standards.
• Prepare and maintain individual and compiled salary records of all personnel.
• Gather and organize data relative to stipends and supplemental pay.
• Monitor leave of absence balances for all employees and report any discrepancies to the Chief of Human Resources.
• Initiate appropriate corrections/adjustments and present monthly docks to Business Office in a timely bases.

Other

1. Attend training sessions as approved by the Chief of Human Resources.
2. Receive sort and distribute mail and other documents.
3. Maintain confidentiality of information.
4. Serve as liaison between Human Resources Office and Business Office (payroll).
5. Answer incoming calls and disseminate information.
6. Coordinating Workers Comp leave with business office.
7. Keep track of NCLB requirements and Highly Qualified Status of Teachers and Aides reporting compliance on an annual basis to TEA.

1. Complete annual Surveys from TASB NCLB and others.
2. Staffing numbers Review master schedules and elementary campus staff to report to the Chief of Human Resources staffing numbers.
3. On a yearly basis determine financial impact of different raise percentages and adjust teacher scale and pay grades appropriately.

1. Disseminate information every semester to all employees regarding application for Aide Exemption and fill out appropriate paperwork for eligible employees.

1. Oversee the processing and responses to all unemployment claims.
2. Process all new Sick Leave Bank applicants in September process requests and present them to Sick Leave Bank Board send Disposition of request to member and communicate with business office regarding reimbursement.

Equipment Used:

Personal computer on line system typewriter microfilm reader printer copier and fax machine

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Occasional districtwide and statewide travel; frequent prolonged and irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Required Experience:

Director