Procurement Officer Ukraine Chernihiv

The purpose of a Procurement Officer Chernihiv is to provide the day-to-day implementation of the
procurement functions responsibility namely to provide support to the organizations activities in the
form of procurement of goods works and services for project activities in North Ukraine under the
direction and guidance of the Logistics Coordinator North Ukraine.

Generic Responsibilities

• Ensure adherence to NRC policies handbooks guidelines SOPs and donor requirements.
• Implement delegated procurement logistic functions portfolio according to Plan of Action
• Conduct and follow up daily operational procurement activities.
• Prepare and develop procurement logistic reports as required by Country/Area office.
• Support in development of SOPs as requested
• Ensure proper filing of all support documents tender documents.
• Promote and share ideas for improvement of the support procurement and logistic function.
• Perform other duties as assigned by Line Manager

Specific Responsibilities

• Contribute to the development of Procurement as a support service in NRC Ukraine. Develop
  required areas according to NRC policy guidelines and Ukraine legislation. Liaise with NRC People
  system.
• Consult support and provide guidance to Program and Support staff for generating of PRs
  conduct market surveys and provide estimated prices to Programs/Support. Participate in
  Procurement/or project start up planning and obtain detailed project procurement plans for use
  during purchases.
• Follow up on all purchase documentation such as Purchase Requests Requests for Quotations
  Bid Analyses Minutes and Contracts/Agreements/Purchase Orders are appropriately signed by
  authorized staff before any commitment orders are sent to suppliers
• Attend Tender Committee meetings act as Secretary of Tender Committee meetings if required
  and ensure Minutes of Meetings are signed by all members so as to support payments later
• Ensure compliance to NRC and where applicable donor requirements in procurement process as
  well as that procurement files are completed with all relevant documents to ensure audit trail.
• Active and regular search for suppliers with prequalification process (when applicable) and
  establishment of vendor database which includes supplier performance information.
• Ensure that all appropriate supporting documents are prepared for approval of management for
  purchases over local authorization level (execute following appropriate authorization the
  purchase and delivery of supplies in a timely and cost-effective manner; revise of contracts for
  purchasing of Goods and Services).
• Ensure that the Agresso Procurement form is maintained and is available for distribution to
  Logistics Coordinator and other managers/coordinators on a regular weekly and monthly basis
• Input all required data and reflect in right way all procurement stages in the Agresso procurement
  system according to the manual. Upload to the Agresso system all necessary procurement
  documents.
• Update Logistics Coordinator other Support and Program staff with relevant information about
  delivery of goods or providing requested services; upload all required information to Filing Tree
  according to procedures and NRC requirements
• Assisting in budget preparation to Logistics Coordinator provide weekly and other reports on
  demand to Logistics Coordinator.
• Report all potential fraud cases to the Line Manager.

Generic professional competencies:

• Experience from working with procurement in a humanitarian/emergency/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the positions responsibilities
• Knowledge about own leadership skills/profile
• Working knowledge or communication in English both written and verbal.
• Proficient in Office software (Word Excel).

Context/ Specific skills knowledge and experience:

• Bachelors degree in relevant field.
• 2 years of experience in procurement.
• Preferably 1 year of experience working in a humanitarian organization.
• English level B1.

Behavioral competencies

• Managing resources to optimize results
• Managing performance and development
• Analysing
• Planning and delivering result
• Handling insecure environments
• Communicating with impact and respect