External Scholarship Manager

Title: External Scholarship Manager

State Role Title:Education Support Spec II

Hiring Range: Up to $60000 Commensurate with education and experience

Pay Band: 3

Agency: Virginia State University

Location:Virginia State University

Agency Website:

Recruitment Type: General Public - G

Job Duties

Virginia State University invites applications for the position of External Scholarship Manager within the Office of Student Financial Aid. This position plays a critical role in managing external scholarship and grant programs while ensuring compliance with federal state institutional and donor requirements. The External Scholarship Manager serves as a key liaison between students families external organizations and campus partners and actively supports student success through effective scholarship administration and outreach.

The External Scholarship Manager is responsible for the planning coordination awarding and reconciliation of external scholarship and grant funds.

Key responsibilities include:

Managing the awarding and disbursement of external scholarship and grant programs in compliance with federal state and institutional policies
Counseling and advising students and parents regarding financial aid eligibility scholarship requirements and appropriate actions
Preparing scholarship reconciliations reports and documentation with a high degree of accuracy to ensure compliance with regulatory requirements
Receiving recording and processing scholarship funds including preparation of cash transmittals and coordination with the Cashiers Office
Communicating regularly with external organizations donors lenders and agencies regarding scholarship payments and account activity
Coordinating and participating in scholarship presentations outreach events orientations workshops and financial aid programs including evening and weekend activities as needed
Collaborating with Admissions Alumni Relations and other campus units to support scholarship initiatives
Maintaining confidentiality of sensitive student and institutional data and ensuring adherence to university policies and procedures
Performing other duties as assigned to support the overall operation of the Financial Aid Office

This position may require participation in evening or weekend events and presentations.

Minimum Qualifications

Bachelors degree from an accredited institution or a combination of education training and work experience equivalent to three years

Knowledge of financial aid policies procedures and federal regulations

Strong written and verbal communication skills and the ability to provide excellent customer service

Demonstrated ability to work collaboratively as part of a team

Ability to use automated systems and databases related to student financial aid (e.g. Banner FAFSA Partner Portal NSLDS COD or similar systems)

Strong organizational skills and attention to detail

Additional Considerations

Prior experience working in a college or university financial aid office

Experience managing or administering scholarship and grant programs

Familiarity with Banner or other student information systems

Experience with compliance reporting and financial reconciliations

Experience presenting to students families or external partners

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Special Instructions to Applicants:

Virginia State University is committed to providing equal employment opportunities for all persons and applicants without regard to age color disability gender national origin political affiliation genetic information race religion sexual orientation sex (including pregnancy) or veteran status. VSU encourages and invites minorities women individuals with disabilities and veterans to apply.

AmeriCorps Peace Corps and other national service alumni are encouraged to apply.

HOW TO APPLY:

Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed e-mailed and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume or manually listed in the Relevant Work History section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application therefore it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application or a state application lacking in detail may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment if applicable.
Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.

Commonwealths Alternative Hiring Process:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability use this link: or call DARS at .

Contact Information

Name: Boatemaa Nyarko-Brentuo

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.