Staff Accountant

Summary

The Staff Accountant at MoMA PS1 is responsible for executing accounting responsibilities implementing financial and administrative policies and procedures and working collaboratively with staff at both MoMA PS1 and The Museum of Modern Art. The Staff Accountant performs accounting accounts payable/receivable banking/cash management and other administrative duties in a dynamic and fast-paced environment with overlapping and changing priorities and deadlines. Availability to work Saturdays during the summer months as needed.

Supervision

The Staff Accountant reports to the Associate Controller with a dotted line to the Chief Financial Officer/Director of Finance and additionally takes direction from the Chief Operating Officer and works in coordination with The Museum of Modern Arts Accounting Department.

Responsibilities

Accounting (35%)

1. Prepares and posts journal entries and other adjusting entries and performs monthly closing
2. Reviews and analyzes accounts and performs other analyses as required
3. Performs monthly bank and balance sheet account reconciliations
4. Performs all statutory reporting including monthly sales tax filing benefits reporting and Departments of Cultural Affairs reporting
5. In conjunction with the Associate Controller helps prepare internal financial reports
6. Assists with year-end audit including preparing schedules and supplying auditors with necessary documents and information

Accounts Payable/Receivable (40%)

1. Processes all invoices in prioritized and timely manner including obtaining department approval entering and submitting vouchers printing and sending checks scheduling payments via wire transfer or ACH setting up new vendors obtaining W9 or W8 forms and communicating with vendors regarding open payables
2. Maintains and updates daily payable reports and reconciliations including ensuring correct accounts and departments are charged and correcting any errors with journal vouchers
3. Manages and tracks invoicing for all accounts receivable including monthly billing for restaurant retail store as well as billing for special event space rental other income and other balances due
4. In conjunction with the Associate Controller performs year-end 1099 and 1042 reporting

Banking and Cash Management (15%)

1. Counts admissions special events and contributions revenue and makes cash deposits to bank on a need to basis.
2. Ensures adequate funds in Visitor Engagement Departments vault and replenishes small denominations
3. Review and reconciles Visitor Engagement admissions reports
4. Manages cash for programing for MoMA PS1s signature events including establishing start up fund managing cash ensuring sufficient change throughout the day of the event counting and securing cash at the end of the day coordinating armored guard services and reporting credit card sales
5. Monitors and reports on daily cash position and outstanding checks and initiates fund transfers as needed

Other Administration (10%)

1. Manages and ensures adherence to calendar of finance accounting and other administrative deadlines
2. Maintains all Finance Department documents and files including managing database
3. Completes business forms including credit applications tax exempt forms and resale certificates
4. Other duties and special projects reasonably related to all of the above listed areas and as assigned

Qualifications

To perform this job successfully an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.

1. Bachelors degree in Finance or Accounting with related work experience
2. One to two years of professional experience in progressively responsible roles in accounting and finance ideally in museums or other cultural/nonprofit organizations
3. Demonstrated ability to effectively prioritize and manage time juggle multiple duties and tasks and meet deadlines in a fast-paced environment
4. Exceptional organizational ability analytical skills and attention to detail
5. Excellent judgment and discretion in handling confidential and sensitive information
6. Demonstrated ability to solve problems creatively and initiate action
7. Ability to communicate effectively to different audiences such as staff senior leadership and department heads
8. Demonstrated ability to work independently be proactive and take initiative with minimal direction and guidance balanced with skill in executing plans and tasks with precise and nuanced instructions
9. Interest in and working knowledge of museums or the arts/cultural organizations in a contemporary art setting
10. Extensive knowledge and proficiency with accounting software and administrative systems (e.g. Salesforce Certinia)
11. Superior skills in Excel and advanced skills in other Microsoft Office suite Word Powerpoint and Google apps
12. Familiarity with ACME Salesforce Eventbrite and Square software is preferred

Compensation and Benefits

This position is permanent and full-time with a salary range of $50000. - $65000. Benefits include 20 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k) savings plans life insurance; medical/health (including visual and dental); transit health and dependent care FSA; and pension plan.

To apply: please visit Jobs - MoMA PS1 to submit a cover letter and resume.

Please be advised that due to the high volume of applicants we are only able to contact those candidates whose skills and background best fit the needs of the open positions.

PS1 is an equal opportunity employer and considers all candidates for employment regardless of race color sex age national origin creed disability marital status sexual orientation or political affiliation.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information please review the Know Your Rights notice from the Department of Labor.

Required Experience:

Staff IC