Internal Fleet Coordinator
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Job Location:
Monthly Salary:
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
About the role:
The Internal Fleet Coordinator is responsible for managing the day-to-day administration of the companys vehicle fleet and employee benefit schemes including salary sacrifice programs. This role ensures efficient vehicle allocation compliance with fleet policies and accurate benefits processing while serving as a key point of contact for employees and external providers. The role also oversees the in-fleet and de-fleet processes for vehicles from the entire internal BYD UK fleet ensuring smooth transitions and proper documentation.
Key Responsibilities:
Company Vehicle Administration:
Manage the allocation delivery and return (de-fleet) of company vehicles.
Maintain accurate vehicle records including registration damage inspection insurance and servicing history.
Ensure that the handover of company cars pool cars and salary sacrifice vehicles is conducted in a clean and presentable condition with adequate charge levels as per company policy.
Salary Sacrifice Vehicle Scheme:
Administer the companys salary sacrifice scheme for vehicles.
Guide employees through the application and onboarding process.
Ensure accurate payroll deductions and compliance with HMRC guidelines.
Manage the allocation delivery and return (de-fleet) of Sal Sac vehicles.
Act as the point of contact for vehicle-related queries and benefit program assistance.
Communicate benefit options and assist employees in understanding their entitlements.
Policy Compliance:
Ensure adherence to company vehicle policies including driver eligibility usage and maintenance requirements.
Monitor and enforce compliance with legal tax and insurance obligations.
Supplier & Lease Management:
Liaise with vehicle leasing companies dealerships and insurance providers.
Manage contract renewals and end-of-lease processes.
Cost Control & Reporting:
Track fleet costs (leasing maintenance fuel insurance) and prepare reports for management.
Identify cost-saving opportunities and support budgeting efforts.
Vehicle Replacement and De-fleeting:
Coordinate de-fleet & In-fleet processes including inspection damage assessment and resale or return.
Organize timely replacement of vehicles in line with policy and operational needs.
System and Data Management:
Maintain employee benefit records in HR systems (e.g. Breathe Helios).
Ensure data accuracy and confidentiality in line with GDPR and internal policies.
Process Improvement:
Review and improve fleet and benefit administration processes.
Collaborate with HR Finance and Operations to enhance efficiency and employee experience.
We offer:
Performance and experience based competitive remuneration pension plan.
25 holidays option to purchase 5 extra holidays.
Commuting allowance.
Department & company wide teambuilding events.
An exciting opportunity to be part of European transition to Zero Emissions transportation and de-carbonization of the economy.
Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team
Key Skills
- AS400
- Transportation Management Systems
- Microsoft Outlook
- Vehicle Maintenance
- Dispatching
- Maintenance Management
- OSHA
- Maintenance
- Fleet Management
- Operating Systems
- Leadership Experience
- Logistics
About Company
As the first overseas subsidiary of BYD group, our main focus is to provide European customers with new energy vehicles, rechargeable batteries, solar panels, energy storage systems and other new energy products, as well as related after-sales services.
