Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities for coordinating program or project workflows timelines and deliverables that align with agency priorities and operational requirements. This includes identifying gaps barriers or delays that may delay operational success of the project or program.

Typical Functions

The functions performed in this job family will vary by level unit and organization but may include the following:

• Plans directs coordinates or supports the program or project related work activities tasks and workflow among program or project staff vendors stakeholders and affected department units. This may include oversight of the day-to-day progress of the program or project initiatives tasks and activities by monitoring the various timelines of the program or project components the budget and purchasing processes and other aspects of the program or project to ensure completion dates are met.

• Prepares monitors assists or supports the budget and may perform or assist in the purchasing activities for the program or project. This may include approving claims for payment reconciliation of invoices or other program or project documents related to the budget.

• Works with individuals and groups of people in different roles in the agency external partners customers or vendors to gather clarify and report information accurately on various aspects of the program or project.

• Serves as the liaison to team members stakeholders vendors and affected agency staff.

• Maintains a log of questions and concerns about the program or project and provides data and information in response to inquiries. This may include collaborating with others to solve problems and communicate solutions effectively and clearly.

• Prepares or assists in the preparation of management reports and complex documentation pertaining to the program or project in a succinct and clear manner by using narratives charts tables and graphs to convey the purpose and status of the program or project.

• Provides status reports to the manager(s) on the health of the program or project throughout the life cycle. The reports should include the status assigned tasks budget and purchasing activities identification of any potential risks that would cause delay and other information required by agency policies practices or procedures.

• Documents processes and instructions to navigate the workflow of the program or project.

• Advises and assists in implementing programs or projects in accordance with department policies and timelines.

• Attends team meetings as requested.

Level Descriptor

Levels are distinguished based on the complexity of assigned duties the level of expertise required for completion of work assignments and the responsibility assigned for the supervision of others.

This is the basic or entry level of the job family where incumbents are responsible for performing basic and routine professional program or project activities or the assigned program or project building their skills in all aspects of coordinating the assigned program or project. This includes gaining proficiency in budgeting purchasing contracting grant administration and project management. Incumbents may serve as an assistant Program/Project Coordinator.

Knowledge Skills Abilities and Competencies

In addition to the Knowledge skills abilities and competencies identified in lower level(s).

Knowledge Skills and Abilities required at this level include knowledge of the principles and practices of project management; of federal and state laws and regulations relating to the administration of assigned program or project; of agency and state financial and operational rules and procedures relating to budgeting purchasing contracting grant administration; and of team or group dynamics.

Skills required at this level include skill in report writing; in presenting information to individuals at all levels in small to large settings; in editing reports and presentations; in establishing and maintaining effective relationships; and in managing competing priorities within the program or project.

Abilities required at this level include the ability to coordinate activities and resources; to communicate effectively both orally and in writing; to exercise good judgment in situation analysis and decision making; to plan direct monitor and review work others; to analyze data and apply it effectively to the program or project; and to apply the principles and practices of team dynamics to ensure completion of tasks and the program or project.

Education and Experience

Education and Experience requirements at this level consist of a bachelors degree OR an equivalent combination of education and relevant work experience substituting one (1) year of the required education for one (1) year of relevant work experience.

Special Requirements

Preference may be given to candidates with experience in budgeting purchasing contracting or other relevant working experience.

Some agencies may require a specific type of degree or course of study.

Additional Job Description

Position is located in the Executive Division at DRS State Office in Oklahoma City.

Essential Functions: Position serves as manager of a major statewide specialized program responsible for the development coordination and implementation of Oklahomas interpreter certification accreditation and registry systems. Position provides program-level leadership to ensure interpreter services are accessible compliant with state and federal requirements and responsive to the evolving needs of Deaf Hard of Hearing and DeafBlind communities. Must be able to work well with Deaf DeafBlind and Hard of Hearing communities and have ASL fluency.

Applicant must be willing to perform all job-related travel.

Trial period (if applicable) is required.

Preferred Qualifications: Strong organizational communication and administrative abilities. Fluent in American Sign Language.

Preferred Education and Experience: A masters degree or equivalent experience.

Background Check: The Department of Rehabilitation Services will conduct a criminal background check on new hires as part of an offer of employment that is made contingent upon a successful criminal background check.

Benefit Highlights: The Department of Rehabilitation Services provides a comprehensive benefits package designed to support our employees and their dependents.

Benefits Include:

• Generous state paid benefit allowance to help cover insurance premiums

• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations

• Flexible spending accounts for health care expenses or dependent care

• Employee assistance programs and health and fitness programs

• 11 paid holidays

• 15 days of vacation and 15 days of sick leave for the first year

• Retirement Savings Plan with a generous match

• Longevity Bonus for years of service

• 5% additional pay for the possession of an appropriate professional certification or licensure

• Training opportunities to help meet CEU requirements

Method of Application: Applicants without previous state service with previous state service but not currently employed by a state agency must apply though the Workday on-line External Listings applicant system (State of Oklahoma Careers ().

Current State of Oklahoma employees must apply through the Workday on-line Internal Listings applicant system (Find Jobs - Internal State of Oklahoma - Workday ()

For questions regarding specific duties or details of this job please contact Human Resources at .

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information race religion color sex age national origin or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for please click the link below and find the agency for which you applied for additional information:

Agency Contact