People Operations Executive

About the client

Our client is a fast-growing AI technology company headquartered in Singapore building an agentic AI platform that is transforming how enterprises across Asia run procurement inventory manufacturing and logistics operations. They partner closely with large organisations to automate complex workflows reduce operational uncertainty and unlock smarter data-driven decision-making at scale.

Position Overview

As they continue to scale its engineering and commercial teams People Operations plays a critical role in enabling sustainable growth. They are looking for a proactive detail-oriented People Operations Executive who is excited to help build the internal foundations of a high-performing AI startup.

This role goes beyond routine HR administration. You will take ownership of day-to-day people operations including payroll statutory compliance benefits administration recruitment coordination and employee support while also helping to shape the systems processes and culture that allow our teams to perform at their best.

Working closely with founders managers and external partners you will gain first-hand exposure to how an AI company scales from the inside out. Your work will have a direct impact on employee experience operational efficiency and companys ability to grow responsibly and compliantly.

You will serve as a trusted first point of contact for employees supporting them throughout their journey and contributing to a workplace that is organised supportive and genuinely people-first.

If you are looking to build a strong foundation in People Operations take on meaningful ownership early in your career and grow alongside an ambitious AI company this role offers hands-on learning real responsibility and clear long-term career growth.

Key Responsibilities

1. Human Resources Operations

• Manage day-to-day HR operations and general HR administration including employee records personnel files and leave records.
• Serve as the first point of contact for employee HR queries and support.
• Assist in developing and maintaining HR policies procedures and the employee handbook.
• Support performance management processes (probation reviews confirmations appraisals).

2. Internal People-Related Administration

• Manage employee claims and welfare administration (medical claims approvals etc.).
• Coordinate staff benefits such as insurance programs enrolment renewals and vendor communication (insurers service providers).
• Maintain accurate employee benefit records and ensure compliance with company policies.

3. Payroll Administration

• Prepare and process monthly payroll ensuring accuracy and timeliness.
• Compile attendance overtime leave and claims data for salary and compensation computation.
• Handle statutory contributions and filings (e.g. EPF SOCSO EIS PCB/LHDN) and generate payslips.
• Respond to payroll inquiries and resolve discrepancies professionally.

4. Recruitment & Talent Acquisition

• Manage the full recruitment lifecycle that includes job posting CV screening interview scheduling offer letters onboarding and orientation.
• Coordinate with hiring managers and recruitment platforms/agencies to identify quality candidates.
• Maintain candidate databases and improve recruitment processes.

Required Qualifications

• Bachelors degree in Human Resources Business Administration or related field
• Prior experience (13 years) in HR payroll or administrative roles is highly preferred
• Familiarity with Malaysian HR practices statutory requirements and labour laws (Employment Act EPF SOCSO etc.)
• Strong organisational communication and multitasking skills.
• Proficiency with HRIS/payroll software and Microsoft Office (especially Excel).
• High level of confidentiality integrity and attention to detail.

Desired Skills

• Prior working experience in a startup.
• Ability to work independently and thrive in a fast-moving environment.
• Good problem-solving mindset with a proactive attitude.
• Comfortable handling sensitive information and complex peoples issues.