Finance Manager

Finance (Bremerton Sylvan Way)

ANNOUNCEMENT NUMBER: 0126-03

Kitsap Regional Library is seeking a service-minded and detail-oriented Finance Manager. Under general direction the Finance Manager is responsible for supporting the financial health of the organization. This position is expected to plan lead manage and direct the areas of responsibilities within payroll accounts payable L&I compliance accounts receivable departmental budget management reporting reconciliations and cash receipting for the organization. The Finance Manager has supervisory oversight of the accounting staff.

Within the Finance Division the Finance Manager will develop and implement departmental procedures and work with the Deputy Director/CFOO to plan the future direction of the department. They serve as the primary support to the Deputy Director/CFOO in district wide efforts such as contract management preparation of the annual financial reports and associated audit efforts implementing districtwide finance department goals and strategic initiatives as well as budget development and management.

QUALIFICATIONS AND EXPERIENCE

Any combination of relevant education and experience equal to a bachelors degree in accounting finance business or related field of study plus a minimum of two years of experience of relevant work experience which demonstrates the ability to perform the essential functions of the job including two years of experience of supervisory experience.

A valid Washington State drivers license a safe driving record and three years driving experience are required to drive a library-owned vehicle for library business.

Experience working for a government entity or municipal corporation experience in Washington State is preferred.

*A resume and cover letter are required for all positions and may be uploaded or copy/pasted and submitted with your application.

BENEFITS & SALARY

Employees regularly scheduled 20 or more hours per week are eligible to participate in our medical dental vision basic life AD&D long term disability insurance plans health reimbursement arrangement (HRA) as well as our employee assistance program. Additionally all employees regularly scheduled 20 or more hours per week receive 13 paid holidays throughout the calendar year. Employees in this position earn 26 days per year of vacation leave over the course of their first year 13 days of sick leave and 1 personal day each year.

Kitsap Regional Library participates in the Washington State Public Employees Retirement System (PERS). Employees are automatically eligible for the plan if they work a minimum of 16.25 hours per week (or 70 hour per month) during five months per year for two consecutive years.

The compensation range for this position is $91100 $126103. Offers to new employees are typically between the start and mid-point of the range depending on required and relevant experience and in alignment with internal equity.

ESSENTIAL FUNCTIONS

Any of the following duties may be performed. These examples are not necessarily performed by all incumbents however and do not include all specific tasks an incumbent may be expected to perform.

ESSENTIAL DUTIES:

• Responsible for maintenance of the general ledger system in accordance with the SAO BARS Manual ensuring the integrity of existing controls are maintained. Recommend updates changes or both to internal controls or accounting processes to ensure accounting functions are operating efficiently and effectively.
• Monitor and provide initial approval of budget amounts accurate coding and proper documentation for payment of all accounts payable to final posting and upload steps with the County and Bank to be submitted to the Deputy Director/CFOO for final approval.
• Collaborate with finance staff to prepare monthly financial reports for presentation to Board of Trustees ad hoc reports to Library Supervisors or Directors of other departments and the annual financial reporting package submitted to SAO.
• Provide technical information and instruction interpretation or explanation of financial-related data and respond to inquiries from departmental managers and others.
• Generate data and supporting information for the Deputy Director/CFOO to support budget recommendations for the Library Director to take to the Board for consideration and deliberation.
• Input approved balanced budget into the accounting software and all proper documentation is filed with counties and other agencies.
• Support and at times manage special projects such as developing and implementing accounting policies and procedures managing capital project budgets and monitoring the revenues and expenditures associated with the Friends and Foundation operating agreements.
• Review monthly bank reconciliations between the County Treasurers Offices bank accounts and the Library general ledger to support routine month end journal entries.
• Lead review and approve work efforts performed by accounting staff including but not limited to cash receipt entries manual batches updates or changes made within the accounting system and other journal entries performed.
• Prioritize delegate work and determine work schedules and assignments for direct reports. Train (including adequate cross-training) develop motivate evaluate and manage the performance of the accounting staff. Primary lead in the hiring process for all new accounting staff.
• Responsible for the oversite or preparation and filing of quarterly and year end Federal tax reports multiple worksite reports employment security reports Department of Labor and Industries reports state tax W-2 1099 and Social Security (OASI)annual wage report filings.
• Provide technical and systems troubleshooting for financial and HR software.
• Coordinate and initiate appropriate accounting processes training for other departments.

ADDITIONAL DUTIES:

• As designated serves as Acting CFO.
• Perform duties of Finance and Payroll Specialist or Accounting Assistant in their absences or as needed due to workload peaks.
• Participate in library meetings conferences workshops committee meetings and seminars as requested and authorized.
• Keep informed of current accounting practices by attending workshops and educational programs or reading specialized literature.
• Perform other related duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES:

• Knowledge of budget planning processes.
• Knowledge of cash basis financial and accounting practices and reporting information.
• Experience with payroll processing and reporting.
• Advanced experience working with Microsoft Excel spreadsheets and database systems.
• Excellent problem solving analytical and interpersonal skills.
• Able to prepare and maintain complete and accurate financial reports and records.
• Demonstrates strong organizational planning project management and interpersonal skills.
• Ability to work cooperatively with other departments staff on cross-functional teams or committees.
• Ability to direct train and supervise employees.
• Ability to exercise sound judgement in interpreting established financial policies and data to deliver solution-based options to strategic and operational initiatives.
• Ability to manage multiple priorities delegating work as necessary to accomplish accounting responsibilities many under sensitive deadlines.
• Ability to communicate effectively verbally and in writing to present financial and operational information clearly to non-financial stakeholders.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by a staff member to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is carried out within a generally accessible safe indoor environment with occasional staff interaction and infrequent public interaction. This position primarily involves light to medium physical demands sitting and operating objects tools or controls including keyboards and telephones; for extended periods internal and external customer contact conversations phones noise from office machinery and other equipment etc. Must be able to work while others are working in a shared team area.

Occasionally the incumbent must move or maneuver objects or materials weighing up to 25 pounds including stooping reaching lifting bending or transferring materials and office supplies. Frequently push pull lift or exert up to 20 pounds of force and/or up to 10 pounds of force constantly to move objects; bending at the waist kneeling and reaching using arms and hands.

Visual acuity essential for tasks include reading and composing emails reports and financial materials including electronic information and complex materials from either written or computer sources. The position operates computers and office equipment for extended periods of time. Work performed and delivered is guided by precise deadlines. High cognitive demands include strong attention to detail critical thinking prioritizing and problem solving.

Excellent communication skills customer service abilities and multitasking are also essential for success in this role.

Work is occasionally performed at different locations and may require driving on library business.

LIBRARY EXPECTATIONS

Listed below are expectations of all library employees:

• Provide excellent customer service by showing sensitivity to cultural differences and diverse backgrounds when interacting with patrons volunteers and co-workers.
• Maintain regular and reliable attendance.
• Knowledge and support of Kitsap Regional Librarys principles of intellectual freedom.
• Knowledge and support of Kitsap Regional Librarys policies and procedures.
• Effectively work both independently with limited direction or supervision as well as within a team.
• Flexibility to adapt to rapidly changing information technology work procedures and library services.
• Maintain confidentiality in dealing with patron and/or employee records.

SCHEDULE

This is a full-time position scheduled for 40 hours per week. The schedule is typical Monday through Friday office hours but may include weekends and evenings as needed. Please note that schedules are subject to change to meet the needs of the library.

APPLICATION INSTRUCTIONS

To apply for this position and future positions please visit our website at and select Careers located at the bottom of the page. This position is open to all and will remain open until filled with a first review of candidates occurring on February 2 2026.

Kitsap Regional Library is committed to developing a barrier-free recruitment process and work environment. If you require any accommodation please email us at and well work with you to meet your accessibility needs.

Required Experience:

Manager