Office Manager

Mesa, AZ - USA

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

RISE Pediatric Therapies is a growing organization that provides support to families of children birth to three years of age with disabilities or special developmental needs helping them to build on their childs strengths and to enhance and promote the childs growth development and learning skills in their natural environment.

PURPOSE:

Responsible for assisting the Executive Director Director(s) and Staff Member(s) in the daily operations and vital functions including oversight of the front office donation program for the division administrative onboarding tasks and personnel and payroll issues for the division of RISE Pediatric Therapies Az (RPT Az) through the implementation of RISE Mission Vision and Values.

MINIMUM QUALIFICATIONS:

Experience in greeting the public by telephone and in person in a professional manner
Experience with clerical work
Experience using computer software including Microsoft Windows and Office Suite products i.e. Word Excel PowerPoint and Google Workspace products
Demonstrative advanced proficiency using MS Word & MS Excel applications
Excellent interpersonal skills.
Excellent written and verbal communication skills
Ability to write all necessary materials and communications relevant to the position and interpret policies procedures and other required information
Excellent organizational and time management skills demonstrates strong attention to detail exhibits patience and perseverance in completing tasks demonstrates ability to handle multiple tasks and excellent follow-through skills
Able to complete a background check and obtain a Level One Fingerprint Clearance Card.

ESSENTIAL JOB FUNCTIONS:

Support the Executive Director Director(s) and Staff Member(s) in RPT Az by accomplishing various clerical tasks as requested.
Scanning and archiving files including family files billing documents and other documentation requested.
Maintain and record all RPT Employee compliance through the Human Resources database.
Assist with onboarding of new employees including assigning and completing Pediatric Therapies new hire checklists with new employees in the Human Resources database.
Compile RSVP lists and assist with planning for various events held by the RPT Az division.
Code and submit invoices to accounts payable in a timely manner.
Assist with any copying and mailings as needed including but not limited to the AzEIP notifications training materials etc.
Conduct quality assurance reviews as needed including conducting personnel file audits in order to maintain those systems and other relevant quality assurance functions as assigned.
Represent RISE in a professional and knowledgeable manner when interacting with internal and external stakeholders.
Support the RPT Front Desk in the Mesa office
Order office supplies and other items (family gifts gift cards event tickets) as needed.
Assist with receiving and organizing in-kind donations including tracking loan closet items
Assist with new client intake for clinic therapies
Assist with managing Quarterly and Annual Plan of Care submissions to ensure continuity of care for clinic clients
Monitor vendor calls for potential clients and maintain a waitlist of clients to help build caseloads of new hires
Perform additional job functions as required.

PHYSICAL AND MENTAL REQUIREMENTS:

Must assume seated position at computer or desk for extended periods.
Ability to perform functions of required computer software.
Must have the ability to visually create and organize files. Filing may require reaching kneeling and bending.
Ability to greet the public and use the telephone.
Ability to work under stressful conditions which may include dealing with difficult people and handling multiple work assignments.

EQUIPMENT NORMALLY USED:

Computer copy machine telephone fax machine other office equipment as necessary.

NOTE: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as requested by their supervisor.

If you require reasonable accommodation for any part of the application process or hiring process please submit your request through one of the following methods listed below:
(a) Dedicated fax
(b) Dedicated email DISABILITY ACCOMMODATION REQUESTS ONLY
(c) US mail - 4554 E Inverness Ave Mesa AZ 85206- Attn Human Resources
(d) Dedicated phone 1- Option 1 (Employment Opportunities) DISABILITY ACCOMMODATION REQUESTS ONLY

RISE is an Equal Employment Opportunity (EEO) employer. We embrace diversity in all its form. We provide equal employment opportunities to all qualified applicants without regard to race color religion sex sexual orientation gender identity national origin age protected veteran or disabled status or genetic information.

Required Experience:

DescriptionRISE Pediatric Therapies is a growing organization that provides support to families of children birth to three years of age with disabilities or special developmental needs helping them to build on their childs strengths and to enhance and promote the childs growth development and learni...