Executive Assistant
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Posted on:
5 hours ago
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Job Summary
EXECUTIVE ASSISTANT Bryan Texas
Join a Firm Where Your Work Truly Matters
We are a growing client-focused CPA and advisory firm committed to providing strategic high-value accounting tax and business advisory services. Our Managing Partner leads a fast-paced practice with expanding responsibilities across client service firm leadership and operations. To support this growth we are seeking a proactive and highly organized Executive Assistant (EA) who can help streamline communication enhance productivity and protect the Managing Partners time and focus.
The Executive Assistant will serve as a strategic administrative partner to the Managing Partner. This role requires exceptional organizational skills sound judgment and the ability to think criticallynot just take instructions. The EA will manage a busy calendar triage communications coordinate follow-ups with staff and clients and handle a wide range of administrative and operational tasks with professionalism and discretion.
This is a part-time position to start with the potential to expand based on performance and firm needs.
Get to Know Us
Want a glimpse into what its like to work here Check us out onLinkedIn Facebook and Instagram (@) or visit our website at . Youll see a firm that values relationships celebrates achievements and creates space for both meaningful work and a healthy work-life balance.
What Youll Do
As anExecutive Assistant your responsibilities will include:
Calendar & Scheduling Management
- Manage and optimize the Managing Partners daily and long-term calendar.
- Proactively identify conflicts overloads and double bookings.
- Reschedule or decline meetings as needed to protect productive work time.
- Coordinate with team members to determine priority meetings and appropriate attendance.
- Ensure the Managing Partner enters the office each day with a clear organized plan.
Email & Communication Management
- Monitor and triage the Managing Partners email inbox.
- Identify urgent items and ensure timely responses.
- Draft and send emails on behalf of the Managing Partner.
- Maintain communication logs or follow-up lists to prevent items from being overlooked.
- Filter and organize incoming information to reduce noise and increase efficiency.
Team Follow-Up & Coordination
- Track outstanding tasks assigned to internal team members via email or Teams.
- Send reminders request status updates and ensure commitments are completed.
- Close the loop on key clients and internal deliverables by following up directly with staff.
- Act as a communication bridge between the Managing Partner and staff to maintain momentum and accountability.
Teams Messaging & Digital Workflow Support
- Monitor Teams messages and surface important items requiring attention.
- Organize categorize or tag messages and notes to simplify follow-up.
- Convert conversations into actionable tasks or reminders as needed.
Administrative & Operational Support
- Assist in preparing client proposals presentations and internal documents.
- Coordinate information gathering across various systems and departments.
- Manage documents maintain organized digital files and prepare materials for meetings.
- Help streamline administrative tasks to ensure the Managing Partner remains focused on high-value priorities.
Personal Logistics Support (Limited & As Needed)
- Assist with work-related scheduling conflicts involving family appointments and commitments.
- Ensure personal and professional calendars are aligned to avoid conflicts.
What Were Looking For
We are seeking candidates who bring both skill and heart to their work. You will be a strong fit if you are/have:
Core Competencies
- Proactive and solutions-oriented
- Strong critical-thinking and decision-making ability
- Able to own tasks and drive them to completion
- Calm composed and professional under pressure
- Comfortable interacting with clients and senior staff
- Adaptable and able to learn quickly
- Trustworthy and capable of handling highly confidential information
Minimum Requirements
- Prior experience supporting executives or high-level managers in a fast-paced environment.
- Strong organizational and time-management skills with meticulous attention to detail.
- Ability to exercise independent judgment and think critically.
- Excellent written and verbal communication skills.
- High level of professionalism discretion and confidentiality.
- Proficiency with Microsoft 365 (Outlook Teams and related tools).
- Ability to anticipate needs manage multiple priorities and take initiative.
Preferred Qualifications
- Experience in accounting legal financial services or another professional services environment.
- Ability to understand complex multi-system workflows.
- Experience coordinating cross-department follow-ups.
- Familiarity with task management tools such as Microsoft Planner To-Do or similar systems.
- Experience managing multiple communication channels (email Teams calls) on behalf of leadership.
Why Join Us
- Opportunity to support a dynamic Managing Partner and make a meaningful impact on firm operations
- Flexible part-time schedule
- Collaborative professional and supportive team culture
- Room for role expansion based on performance and interest
- Competitive compensation commensurate with experience
If youre looking to grow your career with a firm that values people as much as performance wed love to hear from you.
Visit our website and social media pages:
Senior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Brewer, Eyeington, Patout, & Co. is a CPA firm located in both Navasota and in Bryan, Texas. We provide tax preparation and bookkeeping services, business advisory and accounting services for small businesses.
