Junior Grant Accountant

Founded in 1965 the Chinese-American Planning Council Inc. (CPC) aims to promote the social and economic empowerment of Chinese American immigrant and low-income communities. Today CPC is the nations largest Asian American social services agency and offers more than 50 programs at over 35 sites throughout New York City including early childhood education school-age care youth services workforce development community services and senior services. CPC strives to be the premier social service and leadership development 2017 CPC launched Advancing Our CommUNITY its organization-wide strategy to expand services to address persistent needs and emerging trends and to improve leadership skills among staff and community 2022 our core programs and emergency services reached 200000 people living in all five boroughs and all 51 city council the summer of 2022 CPC was recognized as the number one Chinese American organization in New York City to recommend to a Chinese immigrant looking for in-language and culturally competent resources according to a recent survey. This accomplishment is a testament to the incredible work and dedication of our staff. (For more information please visit: SUMMARY

Reporting to the Senior Grants Manager the Junior Grant Accountant will have similar responsibilities to the Grant Accountant but with the expectation of more supervision and training and less complex contract assignments. Under the supervision of the Senior Grants Manager and guidance from the Senior Grant Accountants the full-time Junior Grant Accountant supports the full grant and contract cycle for assigned programs. This includes preparation revision and organization of financial information in a way that provides an accurate and clear picture of the organizations fiscal health in accordance with applicable financial regulations. Duties also include contract and invoice follow-up with funders relevant accounts receivable account reconciliation and support for funder and annual audits. The Junior Grant Accountant also supports budget management by comparing budget with actuals regularly interpreting these reports for program staff and by preparing annual and ad hoc financial reports and statements.

ESSENTIAL RESPONSIBILITIES:

• Develop and maintain a portfolio of assigned government and foundation grants and contracts including a schedule of critical dates for contract renewals and program and/or budget modifications.
• Prepare monthly and quarterly vouchers and financial reports required by governmental agencies and foundations.
• Utilize government agencies submission portals (e.g. PASSport NY State Financial System and Payment Management System) to submit vouchers and reports.
• Record revenue and accounts receivables (due from government) in the general ledger.
• Monitor accounts receivable and follow-up with payors to expedite collection of funds owed.
• Prepare aged- accounts receivable reports for and supporting schedules and analyses for management reports.
• Work with funders to troubleshoot and solve issues with reimbursement claim and disallowance.
• Perform grant closeout functions required by funders including reconciliations financial status reports final invoices and balancing budgets.
• Stay abreast of changes in funders invoicing and reporting requirements; attend funders training and informational as needed.
• Manage the contracting process among various stakeholders to bring grants online follow funder guidelines budget preparation in collaboration with program staff and coordinating online/paper submissions.
• Provide detailed monthly analysis of budget vs actual to properly manage the grants. And communicate timely with program staff regarding over/underspending of grants and initial budget modification when it is necessary.
• Assist in the evaluation of agency compliance with contract and funder requirements and agency policies and procedures related to program compliance.
• Participate fully in government funding audits.
• Assist in the annual agencywide audit including Federal Single Audit and funder audit schedules preparation.
• Assist in programmatic and funding allocations to all expenditures.
• Coordinate activities between Payroll Management and General Accounting to make necessary adjustments in personnel allocations and OTPS allocations for contract billing/vouchering.
• Assist in training new employees in post-award grant management on policies procedures and systems.
• Performing other duties as assigned.

Desired Education and Experience:

• Bachelors degree in Accounting or relevant experience that demonstrates the desired skills and competencies.
• Experience working with government agencies on the Federal State and NYC level.
• Experience with online database portals.
• Strong candidates may have transferrable experience and education different from what is itemized here. If you think you are a strong candidate but do not have the described education and experience be sure to explain why you are a strong candidate in your cover letter. If you already have grant accounting experience please look at our Grant Accountant posting.

Skills and Competencies:

• Analytic skills to evaluate budgets and communicate problems and solutions.
• Strong oral verbal written communication and documenting skills to convey information effectively.
• Able to work cooperatively with all levels of employees management and external parties.
• Able to prioritize multi-task and work in a fast-paced environment.
• Able to take responsibility for all stages of grant reporting cycle.
• Proficiency in Microsoft Office Suite particularly Excel and Word and willingness and aptitude to learn new computer programs as needed.
• Accounting software Financial Edge or others

COMPENSATION & BENEFITS OVERVIEW

• $67000 - $69000 annual salary; 35 hours per week

• CPC offers a competitive and comprehensive benefits package including but not limited to generous paid time off (Holidays sick days personal days and vacation days) Medical Dental Vision Basic Life Insurance Coverage Commuter Benefits and a 403(b) Retirement Plan

HOW TO APPLY

Interested individuals should submit their resume along with a cover letter addressed to Luther Flurry when applying online via CPCs website: or selected online job boards. All documents should be submitted as one single file. Applicants may reach out to with any questions or further inquiries.

CPC is an Equal Opportunity Employer. CPC values a diverse equitable and inclusive workplace and strongly encourages women BIPOC immigrants LGBTQ individuals with disabilities and veterans to apply.