Coordinator, Employee Records (224290)
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
In accordance with the Vision Purpose and Values and strategic direction of the Vancouver Island Health Authority patient safety is a priority and a responsibility shared by everyone at VIHA; as such the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Reporting to the Manager Employee Records the Coordinator is responsible for the operation of a designated Employee Records office and the delivery of services in a multi-site multi-union organization. Supervises staff providing leadership and development opportunities to ensure Employee Records meets the goals and objectives of the service. Acts as the liaison for agencies such as the Pension Corporation Healthcare Benefit Trust and BC Medical Services. Grants access to the Pension Corporation secured websites and requests access to external websites such as HEABC Healthcare Benefit Trust and Pacific Blue Cross. Oversees participation in retirement seminars as requested. Documents processes and procedures required to ensure accurate and timely service provided to all clientele. Assesses the quality of the service setting in motion quality improvement measures as required. Ensures compliance with legislative regulations collective agreement provisions and organizational policy.
QUALIFICATIONS:
Education Training And Experience
A level of education training and experience equivalent to a Bachelors Degree in a related discipline such as Human Resources or Business Administration and 5 years recent related experience in a multi-union environment preferably in healthcare with supervisory experience.
Skills And Abilities
- Excellent communication (verbal and written) and analytical skills.
- Highly developed abilities to lead direct and develop staff.
- Strong interpersonal skills and the ability to deal effectively with clients such as managers employees and union representatives.
- Demonstrated knowledge of compensation and benefit plans.
- Ability to function well as a member of a team.
- Ability to work effectively under pressure and with changing priorities and deadlines.
- Demonstrated organizational and planning skills.
- Strong computer skills with systems such as HRIS and ESP as well as spreadsheets word database software.
- Use of a personal vehicle to facilitate travel in a multi-site organization.
Requirements
Required Experience:
IC
Key Skills
- General Counsel
- Information Management
- Adobe Acrobat
- HIPAA
- Information Governance
- Records Management
- Sharepoint
- Filing
- Knowledge Management
- Medical Records
- iManage
- Taxonomy
About Company
Island Health (Vancouver Island Health Authority) is one of British Columbia’s five regional health authorities. With 20,000 employees and 1,900 physician partners, Island Health provides a comprehensive range of progressive health services to the 765,000 residents of Vancouver Island ... View more
