Agreement Coordinator

Job Summary:

The Flood Control District has the mission to reduce the risk of flooding in Harris County the third most populated county in the United States with a population in excess of 4.7 million including the City of Houston the nations fourth largest city. The Flood Control District has jurisdiction over the primary stormwater facilities in the county which consist of approximately 1500 channels totaling nearly 2500 miles in length as well as more than 60 regional stormwater detention basins totaling more than 10000 acres and several wetlands mitigation banks including Greens Bayou.

The Harris County Flood Control District is seeking qualified candidates for the position of Agreement Coordinator who will be responsible for all aspects of multi-use legal agreement creation and processing as well as the management of the Property Agreement Database and other administrative functions in accordance with the Districts mission to maintain the infrastructure.

Essential Functions & Duties:

Agreement & Contract Administration

• Create maintain and update agreement/lease database to monitor compliance with agreement terms including expirations insurance requirements compensation and reimbursements.

• Prepare various agreements and draft correspondence based on standard formats to be consummated involving multi-use and cyclic maintenance activities.

• Monitor progression of new agreements through in-house processes to final execution with the Harris County Commissioners Court.

• Interact (both written and orally) and coordinate with requesting parties and County Attorneys.

Financial & Invoice Management

• Review invoices for account delinquencies or expirations draft correspondence (delinquency notices and related correspondence) if necessary and mail out with invoices.

• Post checks to the leaseholders accounts.

• Maintain financial applications.

• Prepare purchase orders and support documentation related to channel maintenance projects as needed using Harris Countys District Financial Application.

Workflow Correspondence & Communication

• Manage workflow of incoming and outgoing correspondence invoices agreements and/or projects under contract including composition and/or proofreading correspondence.

• Compose type edit letters memos reports and other documents using a personal computer and word processing software.

Records & Filing Management

• Create organize and maintain filing systems for records correspondence and other materials.

Additional Responsibilities & Duties

• Assume additional responsibilities as required adapting to the Districts evolving demands responsibilities needs and objectives.

Harris County is an Equal Opportunity Employer

you need special services or accommodations please call or email

Education and Experience:

• Requires a high school graduate or equivalent.

• Requires three years of verifiable experience in administrative support or a similar field.

Licensure:

• Valid Class C Texas Drivers License

Knowledge Skills and Abilities:

• Solid knowledge of Microsoft Office Professional (Outlook Word Excel Access PowerPoint).

• Familiar with SharePoint Adobe Acrobat Professional.

• Be a self-starter; work well independently and as a team; assume ownership in completing assigned tasks.

• Exemplify professional manners in all circumstances.

• Work well with representatives from external organizations.

• Effectively prioritize identify and solve problems.

• Work well under pressure adhering to tight deadlines and accuracy/quality standards.

• Work well in an office environment.

• Utilize good organizational skills and effectively prioritize and schedule multiple tasks/initiatives.

• Use proper grammar spelling punctuation simple formats and filing systems.

• Effectively communicate with coworkers the general public industry and/or governmental representatives.

• Read/comprehend written materials e.g. policies procedures operating instructions and safety notices.

• Write/record legible notes of activity and accurately complete required forms.

• Solve simple mathematical problems that may be required in normal work situations.

NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.

• Prefer leasing or real estate experience.

• Prefer experience using geographic software such as ArcGIS and/or GPS.

• Bilingual skills in English/Spanish are a plus.

Position Type:

• Regular Full Time

Hours:

• 40 hours per week

Salary:

• To be discussed at the interview

Location:

• 9900 Northwest Freeway Houston TX 77092

Physical Demands & Environmental Exposure:

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions:

• Frequent standing and walking; prolonged sitting for extended periods of time.

• Frequent sorting filing shelving and handling documents books files file drawers and related materials and equipment are required for clerical operations.

• Occasional stooping bending reaching lifting and carrying items up to 15 pounds.

• Occasional ascending/descending stairs.

• Work is performed indoors in a normal office environment with acceptable lighting temperature air conditioning and noise levels.

Employment is contingent upon passing a background check and drug screen.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.