Executive Assistant to the Superintendent

Lower Merion School District is seeking to hire an Executive Assistant to the Superintendent. This is a 12-month Act 93 (LMOSA) position. This role is essential to assuringthe smooth and efficient operation of the Superintendents Office and to continuously improve efficiency and accuracy in the performance of job responsibilities.

ESSENTIAL JOB FUNCTIONS:

1. Performs a variety of office duties including but not limited to answering phones screening responding to and tactfully referring those which can be handled by other offices responding to or redirecting emails opening processing and distributing various communications preparing typing and maintaining forms reports correspondence and memos. Greets and assists visitors. Interacts with others in a positive and professional manner. Is discrete diplomatic and listens attentively.

2. Assists the Superintendent by reading researching and routing correspondence drafting letters and documents and collecting and analyzing information for reports presentations and responses to inquiries. Collects and organizes data and prepares reports on various subjects as assigned. Prepares reports researching information as necessary. Assists with special projects and assignments. Takes and distributes meeting notes as requested.

3. Uses computer/technology skills in performance of duties such as use of the Internet accessing databases spreadsheet design desktop publishing and creation of forms. Updates skills to ensure ability to use technology and implement new practices and procedures as they are developed.

4. Ensures equipment in work area is kept stocked with paper ink toner or similar items necessary to their daily use and maintained in working order addresses minor malfunctions places work orders and makes service calls as necessary when malfunctions cannot be handled in house.

5. Abides by federal state and local school laws and regulations mandated programs district policies and administrative regulations and applicable collective bargaining agreements with district employees. Maintains confidentiality with all District and School Board information including District and school population information.

6. Establishes filing systems appropriate for office environment and in accordance with standardized records management procedures; retrieves filed documents and materials; maintains classified or confidential materials in accordance with security procedures; transfers and discards files in accordance with established business procedures and schedules; and maintains record of Board and Superintendents annual working budget.

7. Performs duties as office manager for the assigned office. Maintains appointment calendar. Schedules meetings. Makes travel arrangements. Responds to requests for information from staff and the public through research or referral as appropriate and responds to or refers to verbal complaints from the public and staff as appropriate. Prepares Superintendents incoming mail for his/her review and signs outgoing mail when appropriate; maintains Superintendents confidential information; and places receives and screens telephone calls for the employer.

8. Monitors timelines for submission of agenda items for board and committee meetings. Solicits and collects agenda items from administrators. Assists with the development of board and committee meeting agendas and posts to the website assemble and posts; non-public information for school directors review assist with the advertisement of board and committee meetings in accordance with the Sunshine act attends school board meetings as needed.

9. Maintains records logs and regular and confidential file systems. Organizes large amounts of data and information in a timely manner in a way that makes retrieval convenient and actionable. Demonstrates ability to maintain confidentiality with all sensitive information including student and employee information.

10. Serves as School District Official Open Records Officer.

11. Coordinates availability and attendance by necessary participants for special meetings emergency meetings executive sessions held between regular meetings student expulsion hearings staff disciplinary hearings and the like and provides support in the preparation for these events and post-event activities as directed.

12. Organizes internal meetings to include agenda meeting location and lunch when needed. Maintains Superintendents personal records for meeting and prepares agenda books for attendees.

13. Maintains receipts and files for reimbursement for Superintendents expense report.

14. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications.

15. Prepares and processes approval of purchase orders and bills through the Superintendents Office.

16. Assists with the coordination and planning of various meetings.

17. Serves as School Board Secretary.

Child Abuse PA State Police and FBI clearances (no less than one year from date of hire).

Thisposition will beginin early July note the posting will remain open until thedistrict identifies a sufficient amount of viable applicants.

The District strictly prohibits unlawful discrimination on the basis of race; color; creed; religion; sex; age; national origin; ethnicity; marital status; sexual orientation including gender expression or identity; honorably discharged veteran or military status; the presence of any sensory mental or physical disability; or the use of a trained guide dog or service animal by a person with a disability. Please contact Kyra Gordon for accommodation requests at .

Required Experience:

IC