Administrator

Job Description

The Foster School of Business is seeking an Administrator to join their team!

JOB DUTIES

Administrative Management

Provide leadership council and guidance to the department Chair and faculty with an accurate knowledge of UW and Foster School policies and procedures. Interpret and implement university and school policies procedures and operations. Actively create develop and make recommendations to Chair for process improvement and departmental policy.
Together with the Chair program offices advisors faculty and others develop and establish curriculum and annual teaching schedules adjusting as changes dictate. Oversee process for assignment of teaching schedules and classrooms assignments for faculty.
Oversight of departmental day-to-day operations.
Oversight of timely and accurate departmental payroll and faculty compensation.
Advise and administer academic functions such as graduate programs student counseling classroom planning and registration.
Act as liaison between Foster School Deans office Academic HR ISO ISS The Graduate School UW Travel office ISC and other centralized operations.
Under the general direction of the department Chair administer and implement the departments strategic plan. Consistently review strategic goals to be sure the department is working toward this plan.
Primary point of contact with the department Chair and Foster Deans office for academic administration and faculty governance. Partner with the Deans office to finalize faculty contracts appointment actions and promotion packages. ensure timely. Assist chair in managing all aspects of the faculty employment cycle. Including but not limited to composition of position advertisements and on-boarding new hires.
Ensure compliance with UW HR policies including leave administration and reporting excess compensation outside work etc.
Manage the department Administrative Assistant and temporary student staff.
Approve expenditures including expense transfers changes and additions to payroll leave records
Pro-Card and corporate travel account transactions reimbursement processes and systems.

Finance and Budget Management

Manage all department and program budgets to include state gift and endowment discretionary revenue and scholarship accounts. Provide budget projections and variance analysis for the Chair and the Deans office.
Oversee the development modifications and implementation of the budget for the department providing detailed analysis on expenditures expenses reimbursements payments across budget categories and program activities.
Oversee and review all department program commitments including professorships grants fellowships monthly spending allocations revenue and faculty development funds from the Deans Office and the department grants.
Audit department payroll in accordance with internal and UW policies in response to changes in responsibilities and assignments of faculty and students.

Deans Office Partnership

Liaise directly with Foster School Deans office in the establishment of standards policies and procedures.
Assist with development and maintenance of standards of practice and follow-up reference documents.
Work with Deans office to review and monitor timeliness of work and assist with identifying training needs of department and program administrators.

Events

Manage event services for various faculty events workshops conferences and programs for the Department of Accounting. Oversee all event logistics including staffing budgeting venue rental catering media support hospitality travel local transportation and special requirements for specific events.

MINIMUM REQUIREMENTS

Bachelors degree in business social science or related field.
Four years progressively responsible experience in the daily operations of a program or department to include financial budget human resources and administrative/organizational management.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements such as a license/certification/registration.

ADDITIONAL QUALIFICATIONS

Proven experience successfully communicating with a diverse group of employees including the ability to collaborate with professionals of different backgrounds.
Demonstrated ability to work with a high degree of accuracy and attention to detail.
Effective and professional oral and written communication skills.
Ability to meet constant changing and often overlapping deadlines.
Demonstrated ability to exercise independent judgment decision-making and problem-solving skills.
Demonstrated ability to multitask prioritize work and manage a heavy workload with frequent interruptions.
Successful experience using Workday reports payroll and fiscal functions.

DESIRED

Demonstrated experience with Workday Adaptive Planning budgeting system.
Knowledge of University administrative systems and human resources.
Knowledge of faculty appointment types and restrictions.
Previous experience working in higher education setting.
Experience in event planning and execution.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.