Contract Specialist II

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About Us

The North Carolina Department of Public Instruction (NCDPI) is charged with implementing the states public school laws for pre-kindergarten through 12th grade public schools at the direction of the State Superintendent of Public Instruction and State Board of Education.

Description of Work

Knowledge Skills and Abilities/Management Preferences

The North Carolina Department of Public Instruction is seeking a dynamic and enthusiastic individual to join our Agency Financial Services Purchasing and Contracts Section as a Contract Specialist II. This is an excellent opportunity to join a talented team of procurement professionals who enjoy working with agency leadership and program managers to facilitate the timely purchase of goods and services.

The Division of Financial Services performs all state-level financial planning reporting budgeting and accounting services for the Department of Public Instruction. It performs program analyses and internal services and monitoring for the Department and is responsible for supporting the financial and personnel systems. There are six primary work groups in this division Budget Management Accounting Controls and Reporting Cash Management Accounts Payable Grants and Purchasing and Contract Services. The Procurement Department is responsible for procuring all goods and services for the agency.

The Contract Specialist is responsible for full lifecycle procurement contract management (cradle to grave) on behalf of the agency. The position holds large scale purchasing responsibilities for the Department of Public Instruction to include preparing specifications requests for proposals and invitations for bids. The contract specialist helps to draft and manage contracts and may conduct negotiations as needed for a range of solicitations and agreements. The position manages outstanding contracts to ensure satisfactory progress compliance with the terms and conditions of the contract and early identification of problems that may threaten contractor performance.

The position manages the departments contract database ensuring all contracts have been cataloged and maintained within the system. The position also monitors existing contracts to track monthly contract status and notifies individuals of pending expirations. The position reports to the Procurement Manager and may supervise other procurement staff.

About the Purchasing and Contracts Section:

The Purchasing and Contracts Section provides responsive transparent and effective purchasing and contract services to the agencys senior leadership and program managers in compliance with state and federal requirements. By applying their technical purchasing and contract expertise the staff facilitates the timely procurement of needed goods and services on behalf of the agency.

Note: To receive credit for your work history and credentials you must list the information on the State of North Carolina application in the Education and Work Experience sections of the application form. Any information omitted from the application cannot be considered for qualifying credit. NC DPI welcomes attached or incorporated resumes cover letters and reference information but these items will not be used for screening for qualifying credit. Please make sure the application is completed in full. See Resume or See Attachment will NOT be accepted.

Effective July 1 2025 candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed from the class specification. The knowledge skills and abilities listed in the vacancy announcement should be used as management preferences and be used to screen for the most qualified pool of applicants.
MANAGEMENT PREFERENCES:

• Experience working with E-Procurement and the North Carolina Financial System (NCFS).
• Experience with personal computers and various software packages (i.e. Microsoft Applications: Word/Excel/PowerPoint).
• Experience utilizing an automated electronic procurement system.

Necessary Requirements:

• Valid NC Drivers License. Out of State Applicants must have a valid Drivers License and acquire NC Drivers License within 60 days of hire.

• Completion of the North Carolina Contract Manager Certification within one (1) year of hire.

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelors degree in business or related area from an appropriately accredited institution and four years of progressive procurement or contract administration experience; or equivalent combination of education and experience. Necessary Special Requirements Completion of the North Carolina Contract Management Certification Program within one year of hire into the position.

Supplemental Information:

All applicants must complete and submit a state application for employment using the Workday Online Job Application System (Job Opportunities Sorted by Job Title ascending Careers ()for the State of North Carolina.

Any applications not received by the advertisement closing date and time will not be accepted outside of the portal. To receive credit for work history and credentials the applicant must list the information on the online application form. Any information omitted from the application cannot be considered for qualifying credit. NC DPI welcomes attached or incorporated resumes cover letters and reference information but these items will not be used for screening for qualifying credit.

Please make sure the application is completed in full. If you put See Resume or See Attachment on your application instead of a completed application with detailed work duties your application will NOT be accepted. Other attachments (except a DD-214 copy) will also be accepted but not used in screening for qualifying credit.

Applicants are required to scan and attach a copy of their DD-214 (Form 4 or Certificate of Release or Discharge from Active Duty) or discharge orders if they wish to obtain Veterans preference.

Reference checks will be performed on all selected candidates. If the position requires a background check and/or drug screening that will also be performed on all selected candidates.

Applicantsmaybe subject to a criminal background check. All candidates selected for positions considered Positions of Trustwill besubject to a criminal background check.

To check the status of an application please log in to your NC Government Job Opportunities account and click Application Status.

NOTE: Applicants will be communicated with via email only for updates on the status of their application or any questions on their application.

If there are any questions about this posting other than your application status please contact NC Department of Public Instruction Human Resources.

Applications for positions requiring specific coursework must be accompanied by a copy of the applicants transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service please visit the NACES membership website at Transcripts degree evaluations and cover letters may be uploaded with your application.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

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