Nursing Education & Healthcare Program Coordinator
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Job Location:
Manhattan, IL - USA
Monthly Salary:
$ 17 - 26
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Job Summary
Company:Manhattan Area Technical College
Title:Nursing Education & Healthcare Program Coordinator
Job Classification:Non-Exempt Full-Time Staff
Work Schedule:Business Operating Hours with additional time as needed
Reporting Relationship:Dean of Nursing & Health Education
Compensation:Salary Grade 9 (Hourly Rate $17.85 - $26.78) Target starting hourly rate for this position is $22.30. Actual compensation offered will be based on selected candidate qualifications and professional experience.
Primary Accountabilities:The Nursing Education & Healthcare Program Coordinator supports the effective operation of Manhattan Area Technical Colleges (MATC) pre-licensure nursing programs including Practical Nursing (PN) and Associate Degree Nursing (ADN) as well as healthcare program offerings. This position coordinates academic clinical and administrative processes across didactic lab/skills/simulation and clinical learning environments. Serving as a primary point of contact for students faculty clinical partners and internal college departments the Coordinator ensures timely communication accurate recordkeeping in compliance with Kansas State Board of Nursing (KSBN) Kansas Department for Aging and Disability Services (KDADS) and national accreditation standards (e.g. ACEN). Key responsibilities include scheduling clinical placement coordination compliance tracking outcomes and accreditation data collection student services support purchasing and budget tracking and coordination of program events such as orientation pinning and advisory committee meetings.
Primary Responsibilities:
Program Operations & Scheduling: Clinical Placement Coordination
Qualifications:
Required
NOTICE OF SPECIAL POSITION OF EMPLOYMENT REQUIREMENTS
1. This position description is not designed to cover or contain a comprehensive list of all duties and results to be performed in this position. Duties and Performance standards may be added subtracted and/or changed by your supervisor at any time due to changes in department or institutional requirements.
2. Unless exempt due to employment contract signed by the President all employees of Manhattan Tech are to be considered as an at-will employee.
3. All employees of Manhattan Tech are considered responsible employees pertaining to Title IX regulations concerning both prevention and reporting of sexual assault or harassment situations. As such all employees must communicate with the Title IX Coordinator if they witness or hear about sexual assault or harassment situations.
4. Manhattan Tech is an equal opportunity employer and complies with EEOC and ADA employment requirements. Manhattan Tech grants equal opportunity to all qualified persons without unlawful discrimination based on race color gender age national origin ancestry ethnicity disability sexual orientation religion or veteran status.
5. All offers of employment are subject to criminal background check prior to employment.
Title:Nursing Education & Healthcare Program Coordinator
Job Classification:Non-Exempt Full-Time Staff
Work Schedule:Business Operating Hours with additional time as needed
Reporting Relationship:Dean of Nursing & Health Education
Compensation:Salary Grade 9 (Hourly Rate $17.85 - $26.78) Target starting hourly rate for this position is $22.30. Actual compensation offered will be based on selected candidate qualifications and professional experience.
Primary Accountabilities:The Nursing Education & Healthcare Program Coordinator supports the effective operation of Manhattan Area Technical Colleges (MATC) pre-licensure nursing programs including Practical Nursing (PN) and Associate Degree Nursing (ADN) as well as healthcare program offerings. This position coordinates academic clinical and administrative processes across didactic lab/skills/simulation and clinical learning environments. Serving as a primary point of contact for students faculty clinical partners and internal college departments the Coordinator ensures timely communication accurate recordkeeping in compliance with Kansas State Board of Nursing (KSBN) Kansas Department for Aging and Disability Services (KDADS) and national accreditation standards (e.g. ACEN). Key responsibilities include scheduling clinical placement coordination compliance tracking outcomes and accreditation data collection student services support purchasing and budget tracking and coordination of program events such as orientation pinning and advisory committee meetings.
Primary Responsibilities:
Program Operations & Scheduling: Clinical Placement Coordination
- Collaborate with clinical partners to secure placements and support affiliation agreement processes.
- Coordinate clinical site communication orientation schedules and onboarding requirements.
- Track and monitor compliance requirements (e.g. immunizations background checks/KBI drug screens BLS OSHA/HIPAA training health insurance coverage) and escalate non-compliance as needed.
- Utilize compliance and placement systems such as myClinicalExchange and clinical partner portals.
- Ensure secure handling and transfer of healthcare records in compliance with HIPAA and FERPA.
- Serve as the first point of contact at the program office greeting visitors professionally and providing general information.
- Answer phones and voicemail promptly; route calls and emails to appropriate personnel.
- Respond to general inquiries and triage concerns to the correct resource.
- Support application admission registration progression and graduation processes.
- Prepare KSBN licensure application-related documentation for graduating cohorts.
- Assist with student orientation bootcamps and licensure preparation activities.
- Coordinate logistics for testing standardized assessments and pinning ceremonies (including ordering pins).
- Assist with accreditation and regulatory activities including ACEN reporting KSBN re-approval and site visit preparation.
- Maintain program policies and procedures and support consistent implementation across programs.
- Compile and validate outcomes data including retention graduation rates NCLEX pass rates employment outcomes clinical evaluations and end-of-program student learning outcomes.
- Ensure secure retention of student program and office records in accordance with federal state and accrediting body requirements.
- Maintain accurate student and program records in shared drives and the learning management system (e.g. Canvas).
- Prepare routine and ad hoc reports for leadership related to admissions retention completion licensure outcomes and job placement.
- Coordinate survey administration and compile results from students alumni employers faculty and clinical partners.
- Coordinate meeting agendas materials minutes and follow-up actions for program committees and advisory boards in accordance with accreditation standards.
- Compile purchasing requests; process travel arrangements reimbursements and vendor communications.
- Coordinate all travel logistics for the department including registration arrangements and reimbursement processing.
- Track budgets related to program operations and events.
- Assist with grant-related documentation and budget tracking as assigned.
- Develop and maintain shared templates forms standard operating procedures and training resources.
- Independently manage office and lab supply inventory including ordering and replenishment to minimize faculty involvement in routine supply requests.
- Organize and maintain filing systems for program records; ensure timely filing copying scanning and shredding of confidential documents in compliance with program policy.
- Perform routine copying scanning and document preparation for faculty and administrative needs.
- Provide administrative support to the Dean and/or Program Director including meeting preparation scheduling assistance and follow-up on action items.
- Provide basic training and troubleshooting for faculty on program-related software systems (e.g. LMS Outlook calendars Teams nursing shared drive and OneDrive/SharePoint).
- Draft and distribute program communications announcements and newsletters.
- Coordinate with Marketing and IT to maintain accurate and current program webpages.
- Organize orientations pinning ceremonies recruitment activities and Program Advisory Committee meetings.
Qualifications:
Required
- Associate degree and a minimum of two (2) years of administrative or coordination experience or an equivalent combination of education and experience.
- Experience in higher education healthcare or an accreditation-driven environment preferred.
- Proficiency with Microsoft 365 (Outlook Word Excel PowerPoint Teams) databases and learning management systems (e.g. Canvas).
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills with high attention to detail.
- Ability to use sound judgement discretion and strong organizational skills.
- Demonstrated ability to handle confidential information in compliance with HIPAA FERPA and institutional policies.
- Bachelors degree.
- Experience coordinating clinical placements and affiliation agreements.
- Familiarity with ACEN standards KSBN regulations KDADS requirements and compliance systems (e.g. myClinicalExchange).
- Experience with scheduling systems electronic workflows and basic data analysis or reporting tools (e.g. Excel Power BI)
- Ability to sit and/or stand for extended periods working at a computer.
- Ability to read screens print materials and communicate effectively via print email phone and in-person.
- Ability to work occasionally evenings or weekends as needed.
- Ability to lift and move supplies up to twenty-five (25) lbs.
- Professional and deadline-oriented environment in an educational setting.
- Interaction with students staff and guests.
NOTICE OF SPECIAL POSITION OF EMPLOYMENT REQUIREMENTS
1. This position description is not designed to cover or contain a comprehensive list of all duties and results to be performed in this position. Duties and Performance standards may be added subtracted and/or changed by your supervisor at any time due to changes in department or institutional requirements.
2. Unless exempt due to employment contract signed by the President all employees of Manhattan Tech are to be considered as an at-will employee.
3. All employees of Manhattan Tech are considered responsible employees pertaining to Title IX regulations concerning both prevention and reporting of sexual assault or harassment situations. As such all employees must communicate with the Title IX Coordinator if they witness or hear about sexual assault or harassment situations.
4. Manhattan Tech is an equal opportunity employer and complies with EEOC and ADA employment requirements. Manhattan Tech grants equal opportunity to all qualified persons without unlawful discrimination based on race color gender age national origin ancestry ethnicity disability sexual orientation religion or veteran status.
5. All offers of employment are subject to criminal background check prior to employment.
Required Experience:
IC
Key Skills
- Organizational skills
- Classroom Experience
- Data Collection
- Microsoft Publisher
- Special Education
- Adult Education
- Microsoft Powerpoint
- Teaching
- Curriculum Development
- Administrative Experience
- Public Speaking
- Writing Skills
About Company
Norton County Hospital is a 25-bed critical access hospital and Level IV trauma center, and along with the Norton Medical Clinic, provides medical services for residents in Norton County and surrounding northwest Kansas and southwest Nebraska communities.
