Administrative Coordinator
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Job Location:
Sunnyvale, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
Administrative Coordinator
HIGHLIGHTS
Location:Sunnyvale CA (Onsite)
Position Type:Contract
Hourly/Salary:BOE
Residency Status:US Citizen or Green Card Holder ONLY
Overview
Our client is seeking a detail-oriented Administrative Coordinator to support daily office operations records management and client/vendor communication. This role plays a key part in maintaining accurate documentation supporting billing processes and ensuring timely follow-up on operational paperwork.
The ideal candidate brings strong document management data entry accounts support and customer communication experience along with the ability to manage multiple administrative workflows in a fast-paced environment.
Key Responsibilities
- Manage comprehensive records management processes including physical filing and secure digital document uploads to the company data server
- Manifests
- Invoices
- Lab analysis reports
- Bills of lading
- Perform accurate invoice processing sorting and filing while supporting the billing and accounts receivable department
- Monitor and respond to client email communications providing timely and professional customer service
- Assist with work order processing including document tracking and status updates
- Conduct proactive vendor follow-up via email and phone to obtain returned or signed manifests and required documentation
- Maintain organized digital and physical filing systems to ensure audit readiness and compliance
Qualifications
- Experience inadministrative supportoffice operations ordocument control
- Strongdata entry accuracyand attention to detail
- Familiarity withinvoice managementbilling support oraccounts receivable processes
- Professional written and verbal communication skills
- Proficiency withMicrosoft Office Suiteand document management systems
- Ability to prioritize tasks manage deadlines and handle multiple workflows simultaneously
Preferred Skills
- Experience withlogistics documentation(manifests bills of lading)
- Background invendor coordinationand follow-up
- Knowledge ofworkflow tracking systemsor ERP platforms
We are GTN The Go To Network
Key Skills
- Business Intelligence
- Car Driving
- Analysis
- Android
- Fireworks
