Contract Specialist I

Agency

Dept of Health and Human Services

Division

Mental Health

Job Classification Title

Contract Specialist I (NS)

Position Number

Grade

NC14

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest most complex agencies in the state and has approximately 17000 employees. It is responsible for ensuring the health safety and well-being of all North Carolinians providing human service needs for special populations including individuals who are deaf blind developmentally disabled and mentally ill and helping poor North Carolinians achieve economic independence.

Description of Work

The purpose of this position is to advise program staff on proper procurement methods provide technical assistance in the drafting procurement and contract documents and to conduct intensive review to ensure contracts are justifiable performance based comply with State procurement rules statutes and procedures and contain adequate and accurate performance measures scopes of work and budgets. Contract types include Financial Assistance and Purchase of Service Contracts Contract Amendments Budget Realignments Intra-Departmental Memoranda of Agreement (IMOAs) Requests for Applications (RFAs) Requests for Quote (RFQs) and Requests for Proposals (RFPs).

This position is responsible for:

-Developing reviewing critiquing and executing performance-based contracts and procurements in accordance with state federal departmental and divisional rules regulations laws policies directives and mandates. This includes in-depth reviews and corrections of all contract documents including but not limited to contracts contract justification audit determination scope of work performance measures and detailed contract budgets and cost tables and IT exception forms.
-Ensuring that all required contract reviews and approvals are in place prior to contract execution.
-Ensuring that contracts are executed in a timely manner and organizing work in order to meet specific timelines.
-Providing both technical advice and training to DMH staff regarding contracting and procurement requirements process and procedure as well as on the NC DHHS online contracting system: DHHS Open Window.
-Developing updating and presenting formal contracts and procurement training to DMH staff.
- Entering nongovernmental financial assistance contracts in EBS system
- Encumbering contracts in eProcurement system when needed
- Reviewing and submitting monthly Financial Status Reports to Controllers office for payment when needed

Knowledge Skills and Abilities/Management Preferences

Salary Range: $50633 - $88607

Recruitment Range: $50633 - $72065

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge Skills and Abilities/ Management Preferences are not required. Applicants who possess the following skills are preferred.

• Knowledge of contracting principles and processes
• Accuracy and attention to detail in work products.
• Time management and prioritizing skills.
• Proficiency with the Microsoft Office suite including Word Excel Outlook and PowerPoint

This position is funded in part through federal funds.

This position will close at 11:59 p.m. the night before the end date.

The Division of Mental Health: Support the well-being of all North Carolinians by building systems services and supports for:

• Mental Health
• Intellectual/Developmental Disabilities
• Substance Use
• Traumatic Brain Injury
• Problem Gambling

Compensation & Benefits:
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options standard and supplemental retirement plans and the NCFlex program (numerous high-quality low-cost benefits on a pre-tax basis). Employees also receive paid vacation sick and community service addition paid parental leave is available to eligible employees.
Visit website forState Benefits

Supplemental and Contact Information

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employerthat embraces an Employment First philosophy which consists of complying with all federallaws state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position.

In accordance with the Governors Executive Order 303 our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Application Process
Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas to include the following: Education including high school and all degrees obtained Work Experience and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions you must provide supporting information within the Work Experience section of the application to support your answers.
• If multiple applications are submitted to an individual posting only the most recent application received prior to the closing date will be must be submitted by 5:00 PM on the closing date.
• Applicantsmaybe subject to a criminal background check. All candidates selected for positions considered Positions of Trustwill besubject to a criminal background check.
• Due to the volume of applications received we are unable to provide information regarding the status of your application over the phone. To check the status of your application please log in to your account. Upon the closing date applications are Under Review and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.
• Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.
• For a list of organizations that perform this specialized service please visit the NACES membership website at Credit Verification

  Degrees must be received from appropriately accredited institutions. Transcripts degree evaluations and cover letters may be uploaded with your application.

  Veterans and National Guard Preference

  • Applicants seeking Veterans Preference must attach aDD-214 Member-4 Form(Certificate of Release or Discharge from Active Duty) to their applications.
  • Applicants seeking National Guard Preference must attach an NGB 23A (RPAS) along with the state application if they are a current member of the NC National Guard in good standing.
  • Applicants who are former members of either the NC Army National Guard or the NC Air National Guard with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22 along with the state application.

  ADA Accommodations

  Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA) DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment DHHS will ensure that people with disabilities or known limitations covered by the PWFA are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process please contact the person indicated below.

  CONTACT INFORMATION:

  If there are any questions about this posting please contact Talent Acquisition at. Resumes will not be accepted in lieu of completing this application.

  Minimum Education and Experience

  Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

  Minimum Education and Experience Bachelors degree in business or related area from an appropriately accredited institution and two years of progressive procurement or contract administration experience; or equivalent combination of education and experience. Necessary Special Requirements Completion of the North Carolina Contract Management Certification Program within one year of hire into the position.

  EEO Statement

  The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

  Recruiter:

  Edward Christopher Raube

  Email: