SUS Election Vice President Internal

The University of the Fraser Valley Student Union Society (SUS) is a BC Not-For-Profit Society representing and serving UFV students. The Society manages the Student Union Building and facilitates services such as the UFV U-PASS food services and the student health and dental plan. SUS also provides support to an active community by organizing events and provides wellness and developmental programming. As the official representative body of UFV students our mission is to be an inclusive community that provides high-quality accessible programs and services. We are the unified voice advocating on behalf of student interests in the UFV community ensuring each student has opportunities to thrive.

Work Schedule: Minimum of 30 hours per week

Reporting to:Board of Directors

Location:Abbotsford Campus

POSITION DESCRIPTION

The Vice President Internal is Treasurer and Secretary of the Board of Directors. This is an operational and organization-intensive position with significant time spent working with processes policies documents spreadsheets and other internal duties. The position works closely with the Finance department and the Board of Directors and is responsible for ensuring financial responsibility and compliance with governing documents during the Executives tenure. The position must be filled by a current student of UFV who will be enrolled in at least one for-credit course in the Fall and Winter semesters.

Note: This is an intensive and demanding role which requires complete commitment for the entire term of office and may require travel time away from home and classes. It is strongly recommended not to take more than 1-2 classes (3-6 credits) per semester.

RESPONSIBILITIES & DUTIES OF THE VICE PRESIDENT INTERNAL

The Vice President Internal has responsibility for a variety of functions including but not limited to the following outlined below:

Governance & Administration

• Work alongside the President in all matters relating to the internal workings of the Society and UFV;
• Act as the primary contact person for all Board Members;
• Schedule plan record and oversee Weekly Executive Meetings Board Meetings and General Meetings;
• Schedule plan and coordinate annual board training for all Board Members;
• Be the direct contact with the Board Chair and ensure they have current training;
• Ensure the BC Society Act is adhered to and all necessary regulatory filings are completed;
• Maintain Board ratified policies ensuring they are reviewed by the scheduled date and propose any necessary amendments;
• Lead the organization of SUS Annual General Meetings with the Executive Committee;
• Liaise with the Office of the Registrar regarding relevant SUS items;
• Act as the primary Executive signatory for the Society on designated official documents contracts and other matters and;
• Review all contracts alongside the Executive Director.

Finance

• Ensure familiarity with prepared monthly financial reports to the Board and annual reports to the membership;
• Work with the Executive Director and Finance & Governance Manager on budget creation;
• Directly manage the Clubs & Associations (C&A) budget;
• File and submit necessarily requisition forms for C&A funding and other expenses and;
• Approve and release payroll as well as another financial transfers and payments.

RESPONSIBILITIES & DUTIES OF THE EXECUTIVE

The Vice President Internal in conjunction with other Executives holds responsibility for a variety of functions including but not limited to the following:

• Represent the interests of students at all times with specific responsibility for non-academic issues of UFV;
• Uphold the Societys bylaws and other governing documents;
• Ensure adequate student representation in the decision-making processes of UFV;
• Ensure compliance of the policy bylaw and other governing legislation of the Society;
• Develop an Executive Goal Plan in accordance with the SUS Strategic Plan and the approved SUS Annual Budget ensure approval from the Board and the completion of all goal plan items;
• Provide a detailed report of monthly activities to the Board at each Board meeting including all significant information which may affect the Society operations or its Membership and all portfolios under the Executives position;
• Present an annual end-of-term report to the Board and Membership before leaving office;
• Sit on the Executive Committee and attend all Weekly Executive Meetings;
• Continually review strategic and other Executive plans of the Society ensure completion of benchmarks provide updates and revise as appropriate;
• Act as a signatory for the Society on designated official documents contracts and other matters;
• Keep updated on the goals concerns and needs of the Membership including educational trends and other matters which may affect the Membership in the future;
• Maintain develop foster relationships with UFV and other partners in the post-secondary education community;
• Perform critical analysis of UFV or other institutions involved in post-secondary education;
• Transition the incoming Executive in accordance with relevant governing policy and procedures;
• Work alongside the Operations team to contribute to the activities and programs of the Society and;
• Contribute to support the continuous growth and improvement of the Society.

QUALIFICATIONS & EXPERIENCE

An ideal candidate for Vice President Internal will bring experience passion and skills necessary to adequately represent the student body and meet UFVs and SUSs strategic goals. These qualifications include:

• Knowledge of resources available for UFV students such as myCampusLife Co-Curriculum record academic success centre PRLC Food Bank and other organization and services that aid students well being engagement and promote campus experience at UFV;
• Familiarity with SUS & UFV policies and procedures such as C&A funding the SUS election cycle and institutional governance structures;
• A working knowledge of finances and budgeting or the willingness to undergo training in these areas;
• A working knowledge of non-profit and post-secondary governance structures;
• Professional work ethic exercising good judgment initiative and a high degree of professionalism;
• Excellent written and oral communication skills;
• Ability to adapt and react to changing goals and environments;
• Strong critical thinking and problem-solving skills;
• Willingness to learn and develop professional skills;
• Ability to work both independently and cooperatively as part of a team and in non-traditional work environments and schedules;
• Consistent work ethic throughout the entire year and commitment to remaining in the position for the entire year;
• Excellent interpersonal skills including active listening written and verbal communication conflict management and the ability to manage diversity across identities perspectives and behaviors and;
• Ability to maintain strict confidentiality exercise initiative discretionary judgment and act with tact and diplomacy.
  

COMPENSATION: $22.00/hr with 72 hours of paid vacation and a paid winter break.

CLOSING DATE:Applications will be accepted online through this online platform until Thursday January 29 at 11:59PM. Alternatively students may submit hard copies of all required documents to the Electoral Officer in Room S2101 (Abbotsford Campus) by the latest Friday January 23 12:00PM.Submissions that are incomplete or that are received past due dates/times will not be accepted.

Important Note:All successful applicants must be available for the following dates and times*:

• All Candidates Meeting (Info Session) - Friday January 30 10:00AM-11:30AM
  Room s2103 SUB Hub (Abbotsford Campus)
• Content Day-Photo/Filming - Wednesday February 4 or Thursday February 5
  Room s3103 Boardroom (Abbotsford Campus)
  Marketing will be doing Photo/Filming days on February 4 and 5. All applicants must prebook a timeslot through the following link by February 2 at 11:59PM: Candidate Shoot 2026. We recommend everyone dress business casual. If extenuating circumstances prevent you from being able to attend this important day please email before February 2 11:59PM. More info will be provided at the All Candidates Meeting (Info Session) on Friday January 30 at 10:00AM.
• UFV Chilliwack (CEP) Tabling - Wednesday February 11 11:45AM-1:15PM
  East Atrium Building A (Chilliwack Campus CEP)
• UFV Abbotsford Debate - Thursday February 12 10:00AM-12:00PM
  Room s1116 Evered Hall (Abbotsford Campus)
  
• UFV Abbotsford Question and Answer Session - Monday February 23 4:00PM-6:00PM
  Room s2103 SUB Hub (Abbotsford Campus)
• Ratification Meeting - Friday March 6 11:00AM-12:00PM
  Room s3103 Boardroom (Abbotsford Campus)
  
  *Successful applicants must also adhere to deadlines and rules listed in the Nomination Package.

HOW TO APPLY:

Using the link below nominees must download fill out and resubmit the (1)Nomination Package through this application. Additionally they must write a (2)Candidate Statement and also submit it through this online application. If applicable (read nomination package) please submit your (3)UFV Faculty Members Letter of Recommendation (500 Words) through this online application as well. Alternatively students may submit hard copies of all required documents to the Electoral Officer in Room S2101 (Abbotsford Campus) by the latest Friday January 23 12:00PM.Submissions that are incomplete or that are received past due dates/times will not be accepted.

2026 Election Nomination Package - Vice President Internal

Candidate Statement Info:This is a document: where the candidate shall be permitted to provide a statement on their views on matters rightfully falling under the jurisdiction of their desired position. A Photo of the Candidate may be used in this. For examples go to Expand the administrations and look for Candidate Statements. No logos or association with UFV SUS or other groups is allowed in this. You may only reference other groups if including them in your previous experience. Phrases such as UFV SUS Election SUS Election UFV Student Union Society (Position Running For) are allowed to appear in the Candidate Statement. The Candidate Statement is individually created. Copying anothers is not permitted. Throughout the election this initial Candidate Statement is considered ones platform and must not change.

All requirements as determined by SUSs bylaws policies and procedures must be met in order to proceed with the elections process. For more information please visit Additionally visit read the four documents under the heading Elections.

The UFV Student Union Society is proudly committed to creating a diverse environment. As an equal opportunity employer all qualified candidates will be considered without regard to race colour religion gender gender identity or expression sexual orientation national origin genetics disability or age.

Required Experience:

Exec