Business Operations Associate

Business Operations Associate
Location: San Ramon CA (hybrid / in-office 3-5 days per week)
Compensation: $60000 $75000

About ARIVE and the Role

ARIVE is a privately held founder-led high-growth fintech company revolutionizing digital mortgage originations. Were hiring a high-energy organized Business Operations Associate to serve as the operational hub of our San Ramon headquarters and provide administrative and logistics support across the company. This is a crucial role for a problem-solver who loves supporting the logistics backbone of a growing business. Youll manage the administrative and logistical workflows - client and employee focused - that enable a world-class experience for both.

What Youll Do

• Office & HQ Management: Serve as the Office Captain for our San Ramon headquarters. Manage office supplies and decor and ensure the space is pristine and welcoming as you are the first impression for anyone walking through our doors. You will also serve as the primary receiver and sender of mail handling any notices for timely processing.
• Logistics & Operational Support: Act as the Traffic Controller for cross-functional logistics. Support Sales Marketing and Leadership teams - shipping trade show booths swag and marketing materials to various events searching and booking event venues planning executive travel coordinating client meetings and sending client appreciation and holiday gifts.
• Workplace Ops: Partner with the Head of People & Culture to deliver a great Day 1 experience for new hires (shipping laptops sending Welcome Kits) as well as continuous moments of delight. Assist with culture events happy hours team offsites and general administrative support for the leadership team.

What Were Looking For

• Experience: 3 years in Office Management Operations or an Administrative role in a fast-paced environment.
• The Service Mindset: You take pride in a well-organized environment. No task is too small - from shipping a FedEx package to organizing a team lunch to managing complex executive client events.
• Tech Savvy: Proficient in Google Workspace (Gmail Calendar) and Microsoft Office. Familiarity with CRM tools (HubSpot) is a plus. You strive for efficiencyknowledge of AI tools is a strong advantage.
• Urgency: Proactive self-directed and fast-moving with high urgency.
• Location: This is an onsite role in our San Ramon office (35 days a week).

Benefits

• Competitive base salary and performance-based bonuses. Total compensation will be determined based on the candidates experience and skill set.
• Comprehensive medical dental and vision benefits with 401(k) matching.
• Opportunities for professional growth and leadership development.
• A supportive inclusive and high-performance company culture.

Note: ARIVE is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status or any other characteristic protected by local state or federal laws rules or regulations.