Accounts & Operations Executive

Pune - India

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Job Summary

The Accounts & Operations Executive will be responsible for managing day-to-day financial operations sales and purchase accounting rental management reporting compliance and e-commerce coordination. The role requires strong accounting knowledge attention to detail operational discipline and proactive coordination with internal teams suppliers and customers.

Key Responsibilities

1. Sales & Receipts Management

Verify daily sales for Head Office (KPCT) and Branch (ABH) including cash counter bills and credit sales.
Pass receipt entries based on collections and maintain accurate records in the accounting software.
Monitor and track outstanding credit bills to ensure balances are correctly maintained.

2. Purchases & Payments

Review and verify daily purchase entries.
Process payments after reconciling party ledgers and accounts.
Coordinate with vendors to validate outstanding balances before releasing payments.
Manage payments related to credit cards FMB and other expenses.

3. Daily & Weekly Reporting

Prepare and circulate daily reports covering:
- Sales (HO & Branch)
- Updated purchases
- Payments made
Generate and share weekly sales and rental receipt reports for Head Office and Branch.

4. Rental Management

Verify daily rental receipts including due dates tenure and amounts received.
Maintain and update Excel trackers for:
- Outstanding rental receipts
- Rental stock issued
Conduct physical verification of rental returns before updating software and registers.
Maintain a comprehensive rental register as the primary reference for:
- Receipts
- Renewals
- Returns
Manage supplier rental payments alongside customer rental collections.
Maintain separate files for major corporate clients (Apollo Jupiter Sunburst etc.).
Regularly follow up with customers on outstanding rental dues.

5. E-commerce & Online Platforms

Monitor daily sales and inventory on Amazon.
Update and list new products on Amazon THP CNC and IndiaMART.
Analyze product performance reviews and sales trends.
Evaluate cost effectiveness and pricing for existing and new products.
Identify alternative sourcing options to improve margins.
Explore B2B opportunities and recommend new product lines.
Suggest continuous improvements for online visibility and platform optimization.
Identify and advise management on untapped platforms such as Government e-Marketplace (GeM).

6. Monthly Reporting

Prepare monthly sales vs rental receipt comparison reports.
Finalize and adjust monthly sales reports (including 5% calculations) before submission to ABH officials (by the 5th of every month).
Maintain monthly records for sales through Elder Living and THP.
Track and maintain ABH rental payment records.

7. SOPs Budgeting & Compliance

Create document and maintain Standard Operating Procedures (SOPs) for Cure & Care operations.
Communicate SOPs to staff periodically to ensure adherence.
Prepare annual budgets and monitor performance against budgets throughout the year.

8. Expense & Staff Management

Track petrol bills and ensure timely submission by staff.
Record expenses accurately including applicable GST.
Monitor staff advances and leave records.
Share staff-related updates with management prior to salary processing.

9. GST & Statutory Compliance

Handle GST compliance for Care & Beyond including:
- Periodic sale entries
- Preparation and submission of quarterly GST returns
- Improving GST reporting processes
Conduct ageing analysis for supplier payments.

10. Additional Responsibilities

Ensure proper maintenance of rental stock and registers.
Maintain separate files and documentation for corporate clients.
Conduct weekly reviews and follow-ups on outstanding sales and rental receivables.
Proactively provide suggestions and insights to support business growth and management decisions.

Qualifications & Skills

Bachelors degree in Commerce Accounting Finance or a related field.
Strong knowledge of accounting principles GST and financial reporting.
Proficiency in MS Excel and accounting software.
Experience handling rentals receivables payables and reconciliations.
Good communication and coordination skills.
High attention to detail and ability to manage multiple operational tasks.

Job Summary The Accounts & Operations Executive will be responsible for managing day-to-day financial operations sales and purchase accounting rental management reporting compliance and e-commerce coordination. The role requires strong accounting knowledge attention to detail operational discipline ...