Sr. Operations Manager

Since our founding in 1924 weve cut cardiovascular disease deaths in half but there is still so much more to do. To overcome todays biggest health challenges and accelerate this progress we need passionate individuals like you. Join our movement be part of the progress and help ensure a healthier future for all. You matter and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for a Sr. Operations Manager!

This position can be home-based.

This is a full-time benefits-eligible grant-funded opportunity. Current funding will expire on March 31 2028 with the possibility of extension.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful you will have access to Heart U our award-winning corporate university as well as additional training and support locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us onLinkedInInstagramFacebookX and .

Senior professional responsible for leading operational fiduciary logistical and administrative support. Responsible for achieving operational and project deliverables including budget management contracting and reporting requirements. Also responsible for organizing and implementing technical assistance communications and evaluation components.

• Oversee and manage operations such as accounting expense reporting procurement and build relationships with legal external vendors and partners to ensure that the overall business goals are achieved.
• Develop prepare and distribute monthly reports on variances to project requirements for leadership. Analyze financial activities including purchasing contract terms and vendor invoices against the budget. Provide reconciliation guidance and recommendations.
• Leads program budget preparation and facilitation including communicating procedures distributing and completing budget templates training and overseeing modifications or revisions. Coordinates with the leadership team to prepare and submit proposals to the funding organization or related authorities.
• Facilitates vendor contract management process to ensure contracts are reviewed and approved through internal Procurement and Legal procedures. Oversees scheduling execution and reporting against agreed contract terms.
• Collaborate with the government grants team and the grants administrator to ensure all federal rules and policies are followed and that the project is managed with efficiency integrity and full compliance with the American Heart Associations obligations to the government. Other duties projects or analyses as assigned including participation in cross-functional task forces.
• Performs other duties as required or assigned which are reasonably within the scope and responsibility of the job level and family.
• Drive project management excellence by establishing timelines managing cross-functional teams and ensuring the timely delivery of high-impact initiatives
• Champion process improvement by identifying inefficiencies implementing scalable solutions and fostering a culture of continuous improvement.
• Develop and deliver onboarding for key initiatives
• Develop and maintain reporting frameworks that provide actionable insights support data-driven decision-making and ensure transparency across stakeholders.
• Partner with internal stakeholders to identify and implement tools to enhance operational effectiveness support innovation and address emerging initiative needs.
• Proactively identify document and escalate business risk for key initiatives
• Manage conference delivery including planning logistics stakeholder engagement and post-event evaluation for assigned programs and initiatives
• Ensure new programs are launched with clear objectives structured workflows and aligned stakeholder support.

• Bachelors degree or equivalent work experience.
• Minimum of five (5) years of experience.
• Knowledge of and ability to perform administrative practices including the creation and management of databases typing and filing
• Computer use including Microsoft Office applications including but not limited to Word Outlook Excel PowerPoint and Access.
• Skills in written and oral communications.
• Strong organizational skills with ability to initiate projects provide follow-through work with minimum supervision and devise alternative solutions as necessary.
• Ability to work in a fast-paced environment prioritize work assignments meet multiple deadlines and monitor several projects simultaneously.
• Knowledge of meeting management.
• Knowledge of project management.
• Ability to travel up to 5% - 10% local and overnight stay.

The expected pay range is $90000 to $100000. Pay is commensurate with experience; geographic differentials may apply to the pay range. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation Our goal is to ensure you have a competitive base salary. Thats why we regularly review the market value of jobs and make adjustments as needed.
  
  
• Performance and Recognition You are rewarded for achieving success through annual salary planning and incentive programs; eligibilityfor an incentive program is based on the type of position.
  
  
• Benefits We offer a wide array of benefits including medical dental vision disability and life insurance along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being we also offer an employee assistance program employee wellness program and telemedicine and medical consultation.
  
  
• Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Associations national online university with more than 100000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year which includes several days off at the end of the year.
  
  
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities or for potential future positions in the organization.

The American Heart Associations 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health by 2028 the Association will drive breakthroughs and implement proven solutions in science policy and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association American Stroke Association our mission is to be a relentless force for a world of longer healthier lives regardless of race ethnicity gender gender identity religion age language sexual orientation national origin and physical or cognitive abilities.

This position not a match with your skills Click here to see other opportunities.

In accordance with local and state laws where applicable qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities