SMRS Operations Coordinator

Wake County, NC - USA

Monthly Salary: $ 45926 - 80369

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Agency

Dept of Health and Human Services

Division

Health Service Regulation

Job Classification Title

Administrative Officer II (NS)

Position Number

Grade

NC12

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest most complex agencies in the state and has approximately 17000 employees. It is responsible for ensuring the health safety and well-being of all North Carolinians providing human service needs for special populations including individuals who are deaf blind developmentally disabled and mentally ill and helping poor North Carolinians achieve economic independence.

Description of Work

The Lead Business Office Coordinator provides oversight and coordination of business office functions related to budget accounts payable contracts procurement purchasing and vendor management. This role leads the development and management of scopes of work coordinates contract drafting and renewals oversees procurement submissions and serves as the primary point of contact for vendors. The position also provides functional leadership to business office operations ensuring timelines compliance and internal processes are managed effectively in support of organizational and programmatic goals.

Tasks include:
1. Contract Development & Management
2. Procurement & Purchasing Oversight
3. Vendor Communications & Coordination
4. Business Office Management

This position will also support any Healthcare Preparedness Program activity as requested to include participation in State Medical Response System (SMRS) information sharing activities performance of duties at the State Emergency Operations Center (SEOC) Emergency Support Function 8 (ESF-8): Health and Medical Support Cell and/or deployment with the State Emergency Response Team (SERT) when directed. This may require some night and weekend work as well as in-state and out-of-state travel.

Knowledge Skills and Abilities/Management Preferences

INTERNAL POSTING: ONLY PERMANENT FULL-TIME PERMANENT PART-TIME PROBATIONARY TRAINEE TERMPORARY OR TIME-LIMITED DHHS EMPLOYEES OR LAYOFF CANDIDATES WITH THE STATE OF NORTH CAROLINA ELIGIBLE FOR RIF PIORITY REEMPLOYMENT CONSIDERATION AS DESCRIBED BY GENERAL STATUTE (GS) 126 MAY APPLY.

Salary Range: $45926 - $80369

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge Skills and Abilities/ Management Preferences are not required. Applicants who possess the following skills are preferred.

Ability to track and manage contract timelines and deliverables by maintaining accurate records monitoring renewal dates identifying risks and taking proactive action to prevent service gaps or compliance issues.
Skill in communication and coordination by serving as the primary point of contact clarifying expectations resolving issues monitoring performance and maintaining productive working relationships.
Skill in preparing clear accurate and timely financial reports for leadership and stakeholders. Skill in business office operations management by prioritizing requests coordinating workloads guiding staff and program teams and ensuring consistent application of business office procedures.
Ability to work collaboratively with program contracts and finance staff to resolve fiscal issues.

The Division of Health Service Regulationoversees medical mental health and adult care facilities emergency medical services and local jails. We check to see that people receiving care in these facilities are safe and receive appropriate care. We make certain that medical buildings are built only when there is a need for them.

Compensation & Benefits:
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options standard and supplemental retirement plans and the NCFlex program (numerous high-quality low-cost benefits on a pre-tax basis). Employees also receive paid vacation sick and community service addition paid parental leave is available to eligible employees.

Visit website forState Benefits

Supplemental and Contact Information

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employerthat embraces an Employment First philosophy which consists of complying with all federallaws state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position.

In accordance with the Governors Executive Order 303 our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Application Process
Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

Information should be provided in the appropriate areas to include the following: Education including high school and all degrees obtained Work Experience and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions you must provide supporting information within the Work Experience section of the application to support your answers.
If multiple applications are submitted to an individual posting only the most recent application received prior to the closing date will be must be submitted by 5:00 PM on the closing date.
Applicantsmaybe subject to a criminal background check. All candidates selected for positions considered Positions of Trustwill besubject to a criminal background check.
Due to the volume of applications received we are unable to provide information regarding the status of your application over the phone. To check the status of your application please log in to your account. Upon the closing date applications are Under Review and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.
Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.
For a list of organizations that perform this specialized service please visit the NACES membership website at
Credit Verification
Degrees must be received from appropriately accredited institutions. Transcripts degree evaluations and cover letters may be uploaded with your application.
Veterans and National Guard Preference
- Applicants seeking Veterans Preference must attach aDD-214 Member-4 Form(Certificate of Release or Discharge from Active Duty) to their applications.
- Applicants seeking National Guard Preference must attach an NGB 23A (RPAS) along with the state application if they are a current member of the NC National Guard in good standing.
- Applicants who are former members of either the NC Army National Guard or the NC Air National Guard with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22 along with the state application.
ADA Accommodations
Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA) DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment DHHS will ensure that people with disabilities or known limitations covered by the PWFA are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process please contact the person indicated below.
CONTACT INFORMATION:
If there are any questions about this posting please contact Talent Acquisition at . Resumes will not be accepted in lieu of completing this application.
Minimum Education and Experience
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.
Bachelors degree from an appropriately accredited institution and three years of experience in personnel budgeting research or administrative management; or an equivalent combination of education and experience.
EEO Statement
The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.
Recruiter:
Edward Raube
Email:

Required Experience:

AgencyDept of Health and Human ServicesDivisionHealth Service RegulationJob Classification TitleAdministrative Officer II (NS)Position NumberGradeNC12About UsThe North Carolina Department of Health and Human Services (DHHS) is one of the largest most complex agencies in the state and has approximate...