Administrative Manager Wisconsin Entrepreneurship Hub

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Employment Type:

Job Profile:

Job Summary:

The Wisconsin Entrepreneurship Hub is a new campuswide initiative charged with activating a campuswide founderforward strategy to expand the quantity quality breadth density and geographic reach of entrepreneurship. Effective administration is the foundation of that mission.

Join us to build and manage the core administrative operations of the new this Administrative Manager capacity youll provide daytoday leadership for unit programs and projects develop and implement administrative policies and procedures and coordinate resources schedules and communications that advance the Hubs mission.

You are highly organized proactive and comfortable with ambiguity while the Hub scales. Youll support the Executive Director serve as the central operational point of contact and keep timelines budgets and deliverables on track. You will support strategic initiatives (events collaborations operational pilots) aligning logistics and communications with unit priorities. You are able to manage competing priorities with calm steady judgment; surface risks early and propose practical mitigations to keep work moving.

If youre energized by onsite work in Madison engaging daily with founders faculty staff and community partners this is a chance to help shape a visible missioncritical unit at UW-Madison. As the Hub grows and develops so will you with opportunities to broaden your scope and impact.

This position is mostly on-site and full-time100% FTE.

Key Job Responsibilities:

• Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors

• May exercise supervisory authority including hiring transferring suspending promoting managing conduct and performance discharging assigning rewarding disciplining and/or approving hours worked of at least 2.0 FTE or equivalent employees

• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies procedures and specifications

• Leads the development and preparation of periodic reports and financial statements and records progress status or other special reports for leadership or external agencies

• Plans and supports events in collaboration with campus partners

• Plans implements executes and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement

• May assist in the development and monitoring of the unit or program budget and approve unit expenditures

• Identifies workflow needs contributes to the development of strategic and operational solutions allocates resources and implements new or revised unit operational policies and procedures

• Interacts with a wide range of internal and external stakeholders including UW-Madison units donors community leaders and partners

Department:

Office of the Chancellor/Wisconsin Entrepreneurship Hub

Compensation:

Minimum annual salary: $72000

Actual salary will be based on the selected candidates experience and qualifications at the time of hire.

This position offers a comprehensive benefits package including generous paid time off competitively priced health/dental/vision/life insurance tax-advantaged savings accounts and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Learn more here

Required Qualifications:

• 2 years of experience working in a collaborative team in an administrative role.

• Experience or interest in supporting entrepreneurs.

• Proven ability to plan organize and execute programs and events including budgets and logistics.

• Excellent verbal and written communication skills to effectively interact with students faculty staff and external partners.

• A collaborative serviceoriented approach that uplifts partners builds trust and reflects a good working knowledge of UWMadisons workings governance rhythms and campus culture.

• Exceptional attention to detail organizational skills and ability to manage multiple priorities.

• Able to work in an evolving fast-changing environment.

• Strong interpersonal skills and ability to remain calm and composed in high-stress or sensitive situations.

• Demonstrated experience using tact and diplomacy in sensitive situations. Able to maintain confidentiality.
  

Preferred Qualifications:

• Experience monitoring and controlling budgets.

• Proficiency in Microsoft Office Suite (Word Excel Outlook) and ability to learn new software/cloud-based systems quickly.

• Familiarity with tools such as Google Workspace project management platforms and CRMs

• Desire to build future processes and entrepreneur-support systems.

• Experience in event management and operations.
  

Education:

Bachelors degree preferred

How to Apply:

To apply for this position please click on the I am a current employee button or I am not a current employee button under Apply Now. You will be prompted to upload the following documents.

Cover Letter
Resume

Your cover letter and resume should clearly demonstrate how your experience knowledge and skills meet the required qualifications listed above.

Please note that university sponsorship is not available for this position including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of hire.

Contact Information:

Kory Breuer HR Manager

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.