Administrative Support and Graphics Specialist

Wits Solutions Inc. (WITS) is a SBA certified Small Disadvantaged Business with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-in-class solutions in professional IT and administrative consulting to various Federal State Local and commercial customers. At WITS we believe in working not for our clients but with them. This is why right from the beginning; our analysts and solution-builders work closely with our clients to ensure that the project outcomes continue to deliver value long into the future.

Job Description:

Security Clearance:

• Secret

Work Experience Mandatory:

• Five (5) years relevant experience.
• Must have experience with the following programs: SharePoint Microsoft Word Excel and Power Points.
• Expert experience in logistics and contact with the public coordinating highly visible seminars conferences and program meetings.
• Expert experience assisting with the creation maintenance and analysis of technical documentation and information including presentations and reports involving document assembly editing and related administrative and financial support.
• Proficiency in organizational change management standards
• Proficiency in IT project management experience using various Microsoft and graphic tools
• Ability to create critique and update programmatic briefings and ghost emails for consumption by senior management.
• Change agent with the ability to implement strategies to affect change and guiding teams to adapt change
• Excellent communications skill both written and oral with focus on strong visual communications skills to convey complex concepts via graphic designs.
• Creative strategic thinker and self-starter with ability to solve complex programmatic problems.
• Ability to multi-task deconflict priorities and accountable for all assigned projects/tasks under broad guidance.

Education/Certifications Nice To Have:

• Masters

Work Experience Nice To Have:

• DLA Experience

Roles And Responsibilities:

Senior Level:

• Compiles types and edits periodic reports letters memos proposals manuals and cost estimates from copy or rough draft; integrates text and graphics to format cohesive presentations; uses word processing application programs to produce reports briefings and graphical enhancements; prepares spread sheets PowerPoint presentations reviews material prepared for supervisors approval for typographical accuracy grammar spelling punctuation composition and format; prepares special reports summaries or replies to inquiries using relevant data from other reports documents.
• Responsible for integrating the graphics generated with automated tools and the deliverable documents. Other administrative duties include events coordination for highly visible seminars conferences and program meetings.
• Assists in collecting and organizing information required for setting up executive meetings preparation of executive presentations developing agendas and assisting with the conducting of working sessions and executive meetings tracking action items and reporting updates.
• Drafting executive communications from meeting notes to validate key discussion points decisions made and next steps to include the who by when! Strong analytical written and interpersonal skills to establish productive working relationships to enable speedy exchange of information and effective coordination for timely scheduling of meetings and follow up discussions proposals and reports ensuring accuracy and completeness of data.
• Provides edits and feedback on functional descriptions manuals special reports or any other customer deliverables and documents focusing on clarity consistency and technical accuracy.
• Provides support in performing financial and administrative tasks related to project documentation and reporting.
• Maintains a current internal documentation library ensuring that all documents are organized accessible and up-to-date. Under minimal supervision supports the preparation and/or maintenance of systems programming and operations documentation procedures and methods.
• Assembles technical documents and provides detailed analysis of information highlighting key findings and recommendations.