Administrative Specialist I

Agency

Dept of Environmental Quality

Division

Water Resources

Job Classification Title

Administrative Specialist I (S)

Position Number

Grade

NC08

About Us

The primary mission of the North Carolina Department of Environmental Quality (DEQ) is to provide science-based environmental stewardship for the health and prosperity of all North Carolinians. The North Carolina Department of Environmental Quality (DEQ) is the lead stewardship agency for the protection of North Carolinas environmental resources. The organization which has offices from the mountains to the coast administers regulatory programs designed to protect air quality water quality and the publics health and works to advance in all-of-the-above energy strategy that fits North Carolinas needs. DEQ also offers technical assistance to businesses farmers local governments and the public and encourages responsible behavior with respect to the environment through education programs provided at DEQ facilities and through the states school system. DEQ touches the lives of all North Carolinians in many ways to enhance and ensure our quality of life.

Description of Work

This Administrative Specialist I serves as the general services coordinator for the Budget Office in the Division of Water Resources (DWR) which supports approximately 445 positions. DWR Budget Office uses the North Carolina Financial System (NCFS) Basinwide Information Management System (BIMS) Pay Point (online payment system) North Carolina Integrated Budget Information System (IBIS) and NC E-Procurement.

DWR Budget Administrative Specialists must have excellent attention to detail and communicate professionally in a fast-paced setting. Administrative Specialists are cross trained with other Budget Office staff to keep the office running smoothly. Experience with one or more of the systems above and/or one or more of the roles outlined below may be helpful for this position.

Key Roles/Responsibilities

-- Building management (portions of building occupied by DWR staff): submit service tickets for and coordinate building maintenance issues and staff office requests (e.g. lock/key replacements moving furniture plumbing or AC/Heat issues replacement of ID badges etc.)

-- Division point of contact for vehicle and building contents insurance: work with staff and insurance companies on claims review annual insurance coverage and notify management when revisions need to be made

-- Division motor fleet management coordinator: ensure proper maintenance/inspections of permanently assigned motor fleet vehicles and division-owned vehicles submit quarterly usage reports process motor fleet & WEX invoices

--Division Fixed Asset System (FAS) and Surplus System coordinator: maintain inventory and surplus records ensure proper tagging and disposal report inventory to the Department

--Other general administrative duties as assigned which may include A/R & A/P support providing customer service by phone & email and document management

Knowledge Skills and Abilities/Management Preferences

Recruitment Range: $37782 - 49353

Important: This posting closes at 11:59:59 PM the night BEFORE the End Date above.

Supplemental Information

The Division of Water Resources:

The Division of Water Resources (DWR) is responsible for protecting North Carolinas drinking surface and groundwater for all waterbodies including lakes streams rivers wetlands and aquifers. This environmental stewardship is accomplished through actions including permitting issuance investigations regulatory compliance and enforcement monitoring and field assessments certifications laboratory analysis and testing planning water quality standards management educational outreach and other efforts. The Division comprises six sections: Water Quality Regional Operations Water Sciences Public Water Supply Water Quality Permitting Water Quality NPDES Permitting and Water Planning. Click here to learn more about theDivision of Water Resources.

DWR Budget Office is a centralized unit committed to provide a variety of accounting financial budget and purchasing services for DWR. Responsibilities include a broad range of division accounting functions including accounts payable accounts receivable budgeting purchasing maintenance of the accounting system federal funds contract management and financial reporting.

If you have student loans becoming a state employee includes eligibility for the Public Service LoanForgiveness Program. Visit / to learn more.

This position currently qualifies for a hybrid telework option with routine office and remote workdays. The NC Department of Environmental Quality trusts our employees to be self-motivated and successful in hybrid/remote roles. Telework options are subject to change at the discretion of management.

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two (2) years of related administrative experience or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

Recruiter:

Deborah Williams

Recruiter Email: