Faculty RecruiterAcademic HR Manager

Job Description

As a UW employee you have a unique opportunity to change lives on our campuses in our state and around the world. UW employees offer their boundless energy creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits professional growth opportunities and unique resources in an environment noted for diversity intellectual excitement artistic pursuits and natural beauty.

Overview

The Department of Psychiatry and Behavioral Sciences (PBSCI) within the UW School of Medicine is the third largest clinical department with 350 full-time faculty members 500 courtesy faculty members and 350 staff. Department faculty provide clinical services in 5 hospitals outpatient mental health clinics and 14 primary care locations in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington Wyoming Alaska Montana Idaho) the Departments highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Departments robust research portfolio totals $60 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing testing and implementing Collaborative Care an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions Autism High Risk Youth Neurosciences and Trauma and the Department is developing innovative new programs in Technology and Mental Health Global Mental Health Maternal and Child Mental Health and Targeted Intervention Development.

The Department of Psychiatry and Behavioral Sciences is recruiting for a Faculty Recruiter/Academic HR Manager.

Position Purpose

The University of Washington (UW) is proud to be one of the nations premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education research and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities but also an environment noted for diversity community involvement intellectual excitement artistic pursuits and natural beauty.

The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is recruiting for an experienced Human Resources Manager with a focus on faculty recruitment. Psychiatry is the third largest department in the School of Medicine and has centralized administrative support for the entire department. This individual will report to the Faculty Human Resources Business Partner and will provide general faculty and academic HR support and faculty recruitment efforts. The position will be part of a team of human resource professionals supporting the department that is composed of an Associate Director for HR two lead Human Resources Business Partners (Faculty/Academic and Staff focused) two Human Resources Coordinators (Faculty/Academic and Staff focused) a Program Operations Specialist with a focus on payroll and two Human Resource Dept/Admin Manager positions (one focused on staff and this position focused on faculty and academic appointments and recruitment). As a unit they provide full support for departmental faculty academic and staff human resources and payroll.

Position Complexities

Given privileged and highly confidential information and trusted to act upon this information accordingly and with discretion; manages appointments of individuals who are located across the WWAMI region; must interact and collaborate with multiple offices and individuals in several states.

Position Dimensions and Impact to the University

This position is critical to supporting the educational mission of the department school and University. It is required to ensure the department remains compliant in its training of residents and medical students by managing the appointments of clinical faculty supervisors.

Responsibilities

Academic Human Resources

Faculty Recruitment Efforts:

• Develop and implement recruitment campaigns targeting psychiatry residents and other candidate pools (e.g. emails mailers LinkedIn conferences). Includes development of print and digital recruitment collateral and talking points through partnership with the Departments Associate Director of Communications.

• Manage full cycle recruiting: posting positions and advertisements in Interfolio targeted trade journals and websites sourcing diverse candidates screening applications and preparing offer letters.

• Partner with service chiefs and leadership to identify top candidates and forecast hiring needs; maintain candidate banks for future positions.

• Proactively source and actively network with internal and external partners (including department chairs residency program directors) to expand candidate pipelines and identify candidates for recruitment.

• Organize and represent the department at recruitment events and national professional society meetings (including occasional travel).

• Keep abreast of information to use in our recruitment efforts (e.g. rankings why WA is the best state in America UW Medicine best employer etc.).

• Maintain recruitment metrics (e.g. open/filled positions time-to-fill forecasted needs separations) and report trends.

• Advise service chiefs and leadership on the recruitment regulations best practices and compensation guidelines.

• Ensure compliance with federal state and university recruitment and hiring policies and laws.

Faculty and Academic Personnel Onboarding and Offboarding

• Support recruitment of new faculty acting clinical tenure without tenure and research faculty as well as trainee appointments (postdoctoral scholars fellows non-ACGME fellows clinician researchers etc.) including posting advertisements coordinating search committees advising the Chair and scheduling visits in accordance with Department School of Medicine and University policies.

• Manage and submit annual hiring plan to the School of Medicine.

• Partner with the lead Faculty HR Business Partner to ensure compliance with all policies and requirements for Interfolio postings Workday entries onboarding and collective bargaining agreements.

• Manage collection and timely submission of appointment packets; Coordinate Medical Staff appointment packets with Office of Medical Staff Appointments (OMSA); request AMC access for all appointments and EPIC access for clinically active appointments.

• Oversee onboarding and separations in compliance with the University and School of Medicine requirements.

Faculty and Academic Personnel Appointments Reappointments and Promotions

• Implement appointment reappointment and promotion processes under delegated authority from the lead Faculty HR Business Partner.

• Manage all appointments reappointments and promotions in compliance with University and School of Medicine requirements and deadlines.

• Oversee annual and term faculty (courtesy clinical acting adjunct affiliate and visiting) appointments reappointments promotions CTM and Workday updates onboarding and separations.

• Oversee the annual merit review process.

• Manage reappointments and separations for trainees (postdoctoral scholars Fellows Non-ACGME Fellows clinician researchers etc.) in accordance with collective bargaining agreements in Workday and on PsycSource the departments intranet and internal ticketing/tracking system.

• Prepare annual materials and communications for faculty and academic personnel actions ensuring review materials are distributed to voting faculty.

• Support mandatory and non-mandatory promotion processes for regular and research faculty.

Faculty and Academic Personnel Compensation

• Manage faculty compensation actions (e.g. X/Y shifts ADS TPS MAC SAAC retentions) prepare justification letters for the Chair and complete CTM and Workday updates and business processes.

• Process FTE changes and ensure data accuracy in SOM CTM system and Workday.

Compliance

• Maintain electronic records of faculty appointments licensure outside compensation annual review and other documents within the department.

• Identify and address issues requiring early intervention using independent judgment collaborating with other decision makers as needed.

• Respond to audit requests from the School of Medicine in a timely manner.

• Advise and provide guidance to department faculty and staff on new Academic HR policies and procedures.

• Run Workday reports to track reappointments ensuring timely processing and extensions.

• Assist with academic personnel leave tracking and reporting.

Process Improvement

• Identify opportunities for process improvement; draft proposals implement plans and evaluate outcomes.

• Continuously evaluate and improve recruitment policies and procedures.

• Perform other faculty affairs tasks as assigned.

Minimum Qualifications

• Bachelors Degree in human resources business social sciences communications or related field AND two years experience OR equivalent combination of education and experience.

Additional Qualifications

• Demonstrated understanding of HR management principles including recruitment (e.g. outreach sourcing networking) engagement development compensation employee relations employment law and benefits.

• A thorough understanding of State and Federal policies related to human resources.

• Strong customer service orientation with the ability to maintain a positive attitude.

• Successful demonstrated ability to provide very high-quality customer service.

• Solutions-oriented demonstrating strong initiative and follow-through.

• Ability to handle confidential information with tact discretion and diplomacy and to maintain strict confidentiality. Work with confidential information and take appropriate action.

• Successful history and ability to work on large complex projects in a deadline-driven environment.

• Must be a self-starter who works successfully from stated goals without instruction.

• Must be able to work independently with exceptional organizational planning time management skills and initiative. Must also be able to work as a member of a team and to collaborate with others.

• Excellent written and verbal communication skills and strong interpersonal skills; ability to maintain a calm demeanor under pressure and communicate effectively at all levels within an organization.

• Professional level competency with general MS Office applications e.g. Word Excel Outlook Teams and ability to learn new software applications as necessary to do the job.

• Ability to thrive while working with a high volume of work and critical time-sensitive deadlines. A flexible and open mindset is essential.

• Ability to research and synthesize information and communicate effectively to lay audiences in verbal and written form.

• Possess in-depth knowledge of Workday transactions and functionality including initiation approvals process-flows downstream impacts and business consequences.

Desired Qualifications

• Three to five years of relevant work experience.

• Experience with academic personnel.

• Experience with Psychiatry and Psychology specialties.

• Experience organizing and staffing recruitment booths and in creating recruitment and outreach materials.

• Experience creating recruitment plans candidate banks outreach strategies and networking through multiple avenues (e.g. professional societies affinity groups listervs etc.).

• Proven expertise at managing both academic and staff human resources at a UW department level.

• Familiarity with UW systems such as Workday Interfolio and other HR service platforms.

• Working knowledge and interpretation of university policies and procedures.

• Ability to represent the department and university in positive and engaging ways.

• Comfort with and ability to express complex employment factors to a variety of audiences.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.