Coordinator of Executive Operations, Head of School's Office
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Job Location:
Beverly Hills, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
DETROIT COUNTRY DAY SCHOOL
Position: Coordinator of Executive Operations
Department: Head of Schools Office
Available: January 2026
Detroit Country Day School is a private independent co-educational non-denominational preschool through grade 12 college preparatory school focused on a well-rounded liberal arts education. Emphasis on academics arts athletics and character development is prevalent across the curriculum. DCDS believes diversity equity and inclusion are educational imperatives for the intellectual social and moral growth of every child. We honor the dignity of every human being and value differences that exist and are expressed throughout our vibrant school.
Position Summary
The Coordinator of Executive Operations plays a key role in supporting the Head of Schools office. This visible and trusted position delivers comprehensive administrative support to the Head of School Assistant Head of School and Chief Financial & Operations Officer.
The Coordinator of Executive Operations is the vital link connecting school leadership faculty staff parents and the wider community. With a keen eye for detail and a proactive spirit this role champions seamless communication strategic scheduling and reliable execution of every initiative. Success in this position requires outstanding organization sound judgment and the initiative to stay ahead in a dynamic ever-evolving PK12 school setting.
The ideal candidate has experience supporting senior leadership demonstrates professionalism and excels in organizational and communication skills. This position manages sensitive information balances competing demands and ensures the Head of School Assistant Head of School and CFOO are well-prepared to focus on strategic priorities.
This full-time role requires occasional evening and weekend availability along with flexibility to adjust to changing schedules and priorities.
Essential Responsibilities
- Provide comprehensive administrative support to the Head of School including calendar management meeting coordination and ensuring alignment with the master school calendar.
- Support the Assistant Head of School and Chief Financial & Operations Officer with special projects and strategic initiatives.
- Coordinate meetings school events and leadership engagements ensuring thorough preparation logistics and follow-up.
- Draft edit and manage communications on behalf of the Head of School including sensitive correspondence related to recognition appreciation and stakeholder engagement.
- Serve as the primary point of contact for the office greeting and assisting visitors parents faculty staff and students with professionalism warmth and discretion.
- Manage incoming inquiries including phone calls emails and in-person requests ensuring timely and appropriate responses or redirection.
- Maintain a welcoming and organized front office environment that reflects the schools values and mission.
- Coordinate scheduling requests and appointments ensuring seamless communication between leadership and all stakeholders.
- Prepare organize and distribute materials for Board of Trustees meetings and support related events.
- Handle sensitive information with discretion and confidentiality.
- Oversee the schools calendars and relevant sub-calendars including annual input and regular updates.
- Act as a Designated School Official (DSO) for SEVIS supporting the schools compliance with federal regulations for international students.
- Perform other related duties as assigned by the Head of School Assistant Head of School or Chief Financial & Operations Officer.
Qualifications
- Associates degree is required; a Bachelors degree is strongly preferred
- 5 years of experience providing administrative or executive support; school experience is a plus
- Excellent verbal and written communication skills
- Strong organizational skills with attention to detail and ability to multitask
- Possesses time management skills with the ability to meet deadlines
- Proficient in Microsoft Office Google Workspace or similar software with the ability to learn new or updated software
- Ability to work independently or as part of a team
- Professional demeanor and commitment to student-focused service
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
Work Environment
- Normal Office environment
Applying for the position
Interested candidates should submit letter of interest resume and references online at Experience:
Director
Key Skills
- Succession Planning
- Growing Experience
- Expense Management
- Management Experience
- Rackspace
- Laboratory Management
- Senior Leadership
- Operations Management
- Relationship Management
- Leadership Experience
- negotiation
- Taxonomy
About Company
Detroit Country Day School is a coed non-denominational private college preparatory school for preschool age 3 to grade 12 in Southeastern Michigan
