Strategic Facilities Portfolio Manager

Job Description

UW MEDICINE IT SERVICES has an outstanding job opportunity for a Strategic Facilities Portfolio Manager position.

WORK SCHEDULE

• 100% FTE 40 hours per week
• Day Shift UW MEDICINE ITS SERVICES CORE HOURS ARE 08:00 17:00 (PST) Monday-Friday

DEPARTMENT DESCRIPTION

UW Medicine IT Services (ITS) is a shared services organization that supports all of UW Medicine. UW Medicine is comprised of Harborview Medical Center (HMC) UW Medical Center-Montlake Campus (UWMC-Montlake) UW Medical Center-Northwest Campus (UWMC-NW) Valley Medical Center (VMC) UW Medicine Primary Care (UWMPC) UW Physicians (UWP) UW School of Medicine (SOM) and Airlift Northwest (ALNW). ITS is responsible for the ongoing support and maintenance of the infrastructure and applications which support all these institutions along with the implementation of new services and applications that are used to support and further the UW Medicine mission.

POSITION HIGHLIGHTS

• HYBRID opportunity
• Values-based work environment
• Active departmental Equity Diversity and Inclusion Committee
• 15 days of vacation your first year Also 12 days of sick time 1 personal holiday and 11 paid holidays each year
• 100% matching 100% immediately vesting 403(b)

PRIMARY JOB RESPONSIBILITIES

The IT Governance team provides the strategic foundation for effective strategic portfolio management and IT Governance across UW Medicine through re-usable standards and streamlined processes. The Strategic Facilities Portfolio Manager reports to the IT Governance Manager.

The primary focus of the Strategic Facilities Portfolio Manager is to lead the Facilities Portfolio and partner with Facilities groups across UW Medicine and ITS to enable streamlined relationships and strategic planning. The Strategic Facilities Portfolio Manager supports Facilities by looking ahead at system needs and system strategy and creates and maintains a portfolio that will meet the ongoing and future needs of UW Medicine that is secure and aligned with IT guiding principles regulations and that drives value. The Strategic Portfolio Manager provides governance and oversight of the portfolio drives project and portfolio prioritization manages vendor and stakeholder relationships and serves as a mission-critical liaison between their customer IT and executive teams.

The Strategic Facilities Portfolio Manager will create roadmaps define scope develop OKRs and/or KPIs create schedules and oversee capacity management to ensure a successful delivery. The Strategic Facilities Portfolio Manager will partner with the PMO Facilities Leaders for planning and execution of facilities projects. The Strategic Facilities Portfolio Manager will:

• Provide strategic and tactical guidance to service line leaders on the overall portfolio and plan
• Ensure clarity on scope schedule and budget
• Provide portfolio communications including roadmap dashboards and reports
• Enable and create processes for partnership and service-obsession
• Identify and resolve issues and risks
• Develop and maintain project plans schedules and other project planning documents
• Communicate pro-actively and broadly

REQUIREMENTS

• Bachelors degree in a healthcare-oriented profession a technology field a business-related field or other discipline that demonstrates analytical or communications abilities or related field or equivalent education and/or experience
• 8 years of overall experience to include the below
• 8 years of experience leading managing and coaching technology and/or business professionals in progressively more complicated vendor-packaged system deployment and/or process improvement projects
• Progressive relevant experience related to IT portfolio program and project management including demonstrated experience serving a single service-line
• Demonstrated experience leading motivating and managing various project and program team sizes including internal and external constituents while holding all teams accountable for performance
• Demonstrated leadership diplomatic and motivational skills including the ability to lead multiple business and technology organizations/business units
• Experience maintaining relationships by engaging business leaders to establish credibility solve problems build consensus and achieve objectives
• Demonstrated experience effectively working with multiple diverse stakeholders in a complex project environment within a cross-functional matrix environment
• Experience gaining buy-in from executive sponsors team members stakeholders and peers
• Demonstrated experience planning for large complex new facilities including scope schedule and budget
• Proven ability to make independent administrative/procedural decisions and provide guidance and leadership to staff
• Demonstrated experience managing project work and/or work of others within an established standard project lifecycle framework
• Cognizant of budgetary and resource constraints
• Strong experience presenting to executive sponsors
• Demonstrated written and oral communication skills with technical staff non-technical staff and all levels of management
• Prior experience in a role with significant customer service component
• Experience negotiating vendor contracts
• Experience drafting and submitting budget proposals and recommending subsequent budget changes where necessary
• Experience researching best practices within and outside the organization to establish benchmark data using continuous process improvement disciplines to achieve results

ABOUT UW MEDICINE WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washingtons only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicines mission is to improve the health of the public by advancing medical knowledge providing outstanding primary and specialty care to the people of the region and preparing tomorrows physicians scientists and other health professionals.

All across UW Medicine our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful welcoming environment where every patient family student and colleague is valued and honored. Nearly 29000 healthcare professionals researchers and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center UW Medical Center - Montlake UW Medical Center - Northwest Valley Medical Center UW Medicine Primary Care UW Physicians UW School of Medicine and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community.

Compensation Benefits and Position Details

Pay Range Minimum:

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Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

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About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.