Office & Administration Manager
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Reporting to the Cluster General Manager or his designate responsibilities and essential job functions include but are not limited to the following:
Support the EXCOM by managing their schedules and deadlines while accommodating requests in a timely manner
Personally greeting all internal/external guests offering support and directing enquiries
Consistently offer professional friendly and engaging service
Administer the day-to-day operation of theExecutive office
Prioritize all telephone calls in-person visitors and schedule appointments
Provide all office administration duties such as written correspondence email photocopying and ordering office supplies
Maintain confidential filling system for correspondence policies standards regulations and various matters related to theExecutiveoffice
Take minutes of meetings compiles and distributes them
Types confidential reports and letters
Orders and coordinate travel for hotel staff and ensure that all flights have been authorized.
Arranges venue equipment and refreshments for meetings as required by the Cluster General Manager
Assists EXCOM in preparation and compiling of draft contracts presentation and reports.
Assists with project proposals and special events
Collect organizers and provide appropriate research data by utilizing all available resources analysis and resource administrative needs in innovative ways
Organize and supervise other office activities (recycling renovations event planning)
Anticipate possible and probable hazards and conditions and either correcting them or take action to prevent them from happening
Maintains the highest standards of personal hygiene dress uniform appearance body language and conduct
Responsible business: show involvement and be interested in environmental and or social issues by participating in ESG and departmental activities.
In charge of monitoring and improving how the business is viewed online.
Controlling correspondence
Trust You request tracking monitoring and weekly reporting.
Respond to guest views via OTAs Google and TripAdvisor and communicate to team members in a timely manner.
Qualifications :
- Bachelors degree in Business Administration Management or related field
- Minimum 3-5 years of experience in office management or similar administrative role
- Strong organizational and time management skills with the ability to multitask and prioritize effectively
- Excellent communication skills both verbal and written
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
- Demonstrated knowledge of office management systems and procedures
- Experience in budgeting and financial reporting
- Proven problem-solving and decision-making abilities
- Strong leadership skills with experience in supervising and training staff
- Background in facilities management
- Ability to work independently and collaboratively in a fast-paced environment
- Professional certification in office management (e.g. Certified Administrative Professional) is a plus
Additional Information :
Physical Aspects of Position (include but are not limited to):
- Frequent sitting and walking throughout shift
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Business Management
- Microsoft Powerpoint
- Microsoft Excel
- Operations Management
- Administrative Experience
- Leadership Experience
- Bookkeeping
About Company
As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a com ... View more
