Office Coordinator
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Job Location:
Chicago, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Office Coordinator
Prosperity Partners (Prosperity) is a Chicago-headquartered public accounting firm offering best-in-class tax accounting and personal finance services to dynamic businesses high net-worth individuals and family offices. With offices throughout the United States we are seeking an organized Office Coordinator to support our growing practice. The candidate must possess the following characteristics: exceptional interpersonal and communication skills strong writing skills high ability to multi-task meticulous attention to detail a strong desire to learn willingness to work in a team-oriented environment and the ability to prioritize quickly and efficiently.
The Office Coordinator is responsible for the day-to-day administrative and operational functions of the office. This role serves as the first point of contact for customers visitors and vendors ensuring smooth office operations excellent customer service and a well-organized welcoming workplace. The role oversees the processing of incoming and outgoing mail completes daily trips to the post office and ensures timely distribution of correspondence. The Office Coordinator coordinates with vendors and building management by collecting and maintaining vendor certificates of insurance scheduling vendor services and arranging repairs and maintenance as needed. Additionally the position manages office operations by ordering office and kitchen supplies keeping the kitchen stocked and organized emptying the dishwasher and maintaining clean and functional common areas. The role also supports meetings and events by scheduling meetings preparing meeting rooms for clients and staff and planning office parties and employee events ensuring the office remains organized welcoming and fully operational at all times.
Successful efforts can lead to additional responsibilities training and education in other areas of the firm. Candidates that demonstrate hard work enthusiasm and ethical behavior will have excellent opportunities for annual advancement. The position offers a unique opportunity to work with a high-level professional services firm with significant growth potential. Due to the collaborative nature of our work employees are expected to be in the office five days per week.
We are accepting resumes consistent with the following background and ability:
- A bachelors degree from a four-year accredited university;
- Previous experience in an office management or administrative role preferred;
- Strong organizational and time-management skills;
- Excellent verbal and written communication skills;
- Ability to multitask and prioritize in a fast-paced environment;
- Professional friendly demeanor with strong customer service skills;
- Proficiency with basic office technology (email phone systems scheduling tools);
- Ability to lift approximately 20 lbs;
- Ability to travel to the post office (approximately 8 blocks);
- Availability to work in the Chicago office 5 days per week.
Prosperity Partners is a people-focused public accounting firm with a strong culture talented professionals and great clients. We offer competitive salaries equity compensation and excellent benefits (medical dental vision 401k with company contribution education and more). We encourage you to apply if interested in working with talented professionals in an entrepreneurial process-driven environment.
Prosperity Partners is an equal opportunity employer with a commitment to diversity. We are an inclusive organization and actively promote equality of consideration for all with the right mix of talent skills and potential. We enthusiastically encourage applications from a wide range of candidates.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
We advise businesses on taxes, back-office accounting and Sage Intacct cloud accounting software.
